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PDQ Reporting Officer
Save the Children International



 Section/Unit: Operation
 Grade Level: 4
 Supervisor: PDQ Director
 No. of Post: 1
 Duty Station: Khartoum
 Duration: 1 Year
 Closing Date: 21 Oct 2021


Save the Children is the world's leading independent organisation for children. We work in 120 countries. We save children's lives; we fight for their rights; we help them fulfil their potential. We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises. Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office.

 Duties and responsibilities:



Cluster and Sector Reporting

  • Support in the coordination and establishment of a process for managing National Clusters/ Sectors reporting activities for the country office;
  • Compile, edit, and Consolidate all sector 5Ws &4Ws reports from the field and share with Sector Leads Technical Specialists for review. Ensure timely submission to Sectors/ Clusters.
  • Provide reporting guidelines, templates and provide support, trainings and clarification on reporting guidelines, templates and schedules for the field teams.
  • Liaise as needed, with the relevant team members in the field (project managers, operations team and finance and awards team) to ensure that they provide additional information requested by the clusters and sectors to complete reports.
  • Maintain a database of the final versions of reports submitted and approved.
  • Periodically monitor the cluster/sectors and donor reporting processes and document challenges encountered and recommendations for improvement.
  • Prepare and circulate reporting schedules with the relevant persons, and on a timely basis.


Donor & External Reporting

  • Support the Awards Donor Reporting focal person to manage the core business processes on reporting to ensure that reports are reviewed in a timely manner and with realistic deadlines, that are communicated and understood.
  • Work with PDQ, Ops, Awards and other teams as relevant to meet ad hoc information requsts frm donors e.g. data for presentatons or programme review meetings;
  • Review draft reports/information submitted from the field and work with MEAL colleagues provide technical support to improve on the quality of the information provided, coherence and completeness of the reports;
  • Participate in capacity building plans on reporting to the teams involved in reporting;


Comms and Advocacy Support

  • Support Comms and Advocacy team to gether information required to ensure strong and accurate communication of our work both internally and externally;
  • Ensure that data and other reports (e.g. case studies) are developed in coordination and consultation with the technical advisers and operation teams, and that necessary inputs are adequately provided, and went through review and signoff processes.
  • Ensure that reports are in compliance with internal SC requirements and any relevant external donor requirements.
  • Perform other related duties as required.


Child Safeguarding

  • Ensure that child safeguarding policy, standards and procedures are well understood and adhered to.


BEHAVIOURS (Values in Practice)



  • Makes decisions based on professional expertise and experience without deferring unnecessarily to others.
  • Shares knowledge and best practice on technical solutions so that others can make best use of that expertise.
  • Actively seeks new ways to develop the application of technical and professional standards within the team

Delivering Results: ·

  • Delivers timely and appropriate results using available resources · Takes responsibility for their work and its impact on others · Plans, prioritises and performs tasks well without needing direct supervision · Understands the link between their work and the organisation’s objectives.

 Innovating and Adapting:

  • Suggests creative improvements and better ways of working.
  • Seeks out and applies successful ideas from others to overcome challenges.
  • Shifts tasks, roles and priorities to perform effectively under changing or unclear conditions.
  • Applies lessons learned to enhance future ways of working

 Working effectively with others:

  • Actively listens to new and different perspectives and experiences of those they work with.
  • Proactively supports team members and trusts their capabilities.
  • Demonstrates understanding of their skills and how they complement those of others within diverse teams and groupsClarifies their role and responsibilities within the team to maximise impact


  • Honest, encourages openness and transparency; demonstrates highest levels of integrity



 Minimum Qualification, Skills and Experience Required:



  • A BSc/BA Degree in Development studies/International Relations/Project Management

      or a relevant subject

  • 3-5 years’ experience working in a similar role in an INGO
  • Experience in the preparation of high quality cluster (Health, Nutrition, WASH, Education, Child Protection, FSL) and donor reports including ECHO, BHA and UN-OCHA.
  • Good understanding of  Clusters/ Sectors and donor compliance and reporting mechanisms and requirements
  • Ability to work well under pressure and work to deadlines
  • Excellent communication skills and good liaison skills
  • Politically and culturally sensitive with qualities of patience, tact and diplomacy
  • Excellent written and spoken English
  • Excellent Excel and Data Management Skills
  • The capacity and willingness to be extremely flexible and accommodating in difficult and sometimes insecure working circumstances
  • Commitment to the aims and principles of Save the Children.


  • Experience or understanding of working in the context similar to Sudan.
  • Diploma in Project Managemen


Females are strongly encouraged to apply for this post.

Application, full CV, copy of qualifications and experience certificates should be delivered directly to HAC Labour Department, Khartoum – End of Gamojoria Street. Send or through CV to  https://stcuk.taleo.net/careersection/jobdetail.ftl?job=210007K1&lang=en Only short-listed candidates will be contacted for written test and interviews. All inquiries should be addressed directly to Labour Office–HAC Khartoum. Closing date will be on day: 21/October/2021. Any application after this date will not be considered. All interviews done in SCI Org Office.

Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents. SCI will be undertaking child safeguarding checks for all candidates. Selected candidate will asked to provide police checking prior to signing contract .

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