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Office Administrator

Founded in 1996, the Sudanese Development Initiative (SUDIA) is a non-governmental, non-profit organization working for peace, development and good governance in Sudan.

 Vacancy No: SDI/21/OA
 Section/Unit: Administration & HR
 Grade Level: NA
 Supervisor: Administration & HR Manager
 Duty Station: Khartoum
 Duration: 1 year ( 3 months probation)
 Closing Date: 16 Oct 2021


Under the supervision and management of the Administration & HR Manager, the main role of the Office Administrator is to provide a wide variety of interdepartmental office support to either an individual or team and is vital to ensure smooth and efficient running of the Organization’s daily operations. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and document filing. Additionally, Office Administrators are often tasked with office projects and tasks.


 Duties and responsibilities:

The Administrative Officer’s key tasks and responsibilities include, but are not limited to:

  • Managing office supplies and ordering new supplies as needed.
  • Systematic filing of important documents.
  • Managing Petty Cash and preparing office expense reports and budgets.
  • Scheduling meetings and booking conference rooms.
  • Engaging maintenance vendors to repair or replace damaged office equipment.
  • Oversee and ensure the overall cleanliness and upkeep of the Organization’s premises.
  • Oversee and ensure proper maintenance and usage of office equipment and furniture.
  • Provide assistance to colleagues in operation and troubleshooting of office equipment to avoid damage due to misuse.
  • Establish and maintain a fixed asset register and conducting regular inspections to replace/dispose of unwanted or broken assets/equipment.
  • Follow-up and enforce the Organizatio’s travel policies and procedures.
  • Act as a focal point for all travel and transport-related matters including flight bookings and immigration authority requirements.
  • Maintain vehicle and generator logs and maintenance schedules/records.
  • Ensure vehicles periodical inspection and maintenance.
  • Any other related administrative tasks.



 Minimum Qualification, Skills and Experience Required:

Qualifications & Experience:

-       Bachelor degree in Business Administration, or related field.

-      1 to 2 years of administration experience or related experience.


Skills/ Abilities:

-       Good organizational skills and attention to detail.                                                                             

-       Proficient in Microsoft Office Suite or related software.

-       Good written and verbal communication skills.

-       Good interpersonal and customer service skills.

-       Good time management skills with a proven ability to meet deadlines.



- Only shortlisted candidates will be contacted.

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