Under the supervision and management of the Administration & HR Manager, the main role of the Office Administrator is to provide a wide variety of interdepartmental office support to either an individual or team and is vital to ensure smooth and efficient running of the Organization’s daily operations. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and document filing. Additionally, Office Administrators are often tasked with office projects and tasks.

The Administrative Officer’s key tasks and responsibilities include, but are not limited to:

• Managing office supplies and ordering new supplies as needed.
• Systematic filing of important documents.
• Managing Petty Cash and preparing office expense reports and budgets.
• Scheduling meetings and booking conference rooms.
• Engaging maintenance vendors to repair or replace damaged office equipment.
• Oversee and ensure the overall cleanliness and upkeep of the Organization’s premises.
• Oversee and ensure proper maintenance and usage of office equipment and furniture.
• Provide assistance to colleagues in operation and troubleshooting of office equipment to avoid damage due to misuse.
• Establish and maintain a fixed asset register and conducting regular inspections to replace/dispose of unwanted or broken assets/equipment.
• Follow-up and enforce the Organizatio’s travel policies and procedures.
• Act as a focal point for all travel and transport-related matters including flight bookings and immigration authority requirements.
• Maintain vehicle and generator logs and maintenance schedules/records.
• Ensure vehicles periodical inspection and maintenance.
• Any other related administrative tasks.

- Only shortlisted candidates will be contacted.

A Fair, Just and Peaceful Sudan for All