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Compound Manager/UNOPS, Gadaref (Hamdayet)
UNHCR

The United Nations High Commissioner for Refugees is seeking for qualified candidate to fill the following post:
 


 Type of Contract: UNOPS Individual Contractor
 Section/Unit: Guest House/Facilities Management
 Grade Level: LICA 6
 Duty Station: Gadaref (Hamdayet)
 Duration: Till 31/12/2021
 Closing Date: 15 June 2021

 
 Background:

The Compound Manager will work under the direct supervision of the Associate Administrative Officer who defines general work objectives and provides necessary advise and guidance. He/She will normally support the operation in the Administration of UNHCR Guest House/ Staff accommodation, and Office including assessment of security infrastructure needs, overall coordination of facilities maintenance/repair, cleaning services, minor repairs, etc.

 

The Compound Manager has, in addition regular work relationsgip with third party service providers. He/she will provide assistance, advise, and guidance to the cleaning company and support routine and non-routine issues. Whenever needed he/she can propose to management continuous improvement of the UNHCR provided facilities in accordance to the required standards. 



 
 Duties and responsibilities:

  • Participate in the assessment of operational and security infrastructure needs in each UNHCR office/guest house premises in the area of responsibility.
  • Maintain an up-to-date inventory of all infrastructure and equipments in the facilities.
  • Draft procedures and instructions to promote a better understanding of the use of the UNHCR office/guest house premises.
  • Actively participate in meetings related to facilities management to ensure that all decisions taken meets the UNHCR’s operational and security requirements.
  • Manage directly all related activities connected with the implementation of the required facilities management services in the facilities under his/her responsibility. These may include but are not limited to the facilities maintenance/repair, cleaning services, minor repairs, etc. and ensure upto date facilities cleanliness.
  • Liaise with services providers and monitor the implementation of the contracts of external suppliers for the delivery of the above services and advise on, and negotiate if required, the improvement of said contracts.
  • Prepare payment schedules for rent payments; prepare off-line requisitions and follow up with purchase orders, maintain records, and distribute invoices to managers for approval; liaise with vendors to clarify and resolve billing discrepancies.
  • Undertake other tasks or assignments within his / her area of competence as directed by Supervisor.

 

 

 


 
 Minimum Qualification, Skills and Experience Required:

a. Education

  • Completion of the Secondary education; Training/certificate in business administration, Office management, or related field.

b. Work Experience

  • Minimum of 3 years previous relevant job experience with high school diploma; or 2 years relevant work experience with Bachelor or equivalent or higher;
  • Experience in office administration, facilities management, and maintenance;
  • Excellent interpersonal skills and the ability to prioritize and work with staff at all levels in other departments, divisions and vendor organizations;
  • Proficiency in using Microsoft Office tools, expert knowledge of MS Excel (including pivot tables);
  • Excellent knowledge of English and working language of another UN language

c. Key Competencies

  • Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations;
  • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports;
  • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure;
  • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment.

 

Desirable Competencies:

 

  • Knowledge of United Nations administrative and financial rules and procedures. Knowledge of Microsoft Office.
  • Exposure to provision of support services in an International Organisation;

 

.

 

 


Only short listed candidates will be notified.

Female candidates are strongly encouraged to apply

Candidate Assessments may include a written examination followed by a Competency Based Interview.

 








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