1.  Responsibilities and related tasks

Under direct supervision of Head of Finance &, HR & Admin, the Finance Coordinator tasks include:

• Maintenance of a full confidentiality regarding any financial information;
• Implementation and respect of administrative, financial and Human Resources procedures;
• Mission global accountancy;
• Cash Management;
• Financial Management under the supervision Head of Finance & HR & Administration.
• Financial Reporting under the Head of Finance & HR & Administration.
• Purchase Order follow up and monitoring;
• Management of the administrative team (Responsible of the supervision of any document / work Deputy Finance Coordinator, HR/Finance Manager, HR Finance Officer) from an accounting, financial and administrative point of view.

2. General Administration:

• Ensure efficient archiving of all administrative and financial documents.
• Supervise the control and manage the good translation duties related to the bank (letter, statements etc.) do by the administrator;
• Ensure and control the translation and classify all invoices and their supported document for TGH Sudan on monthly basis (in coordination with the HR/Finance Manager, HR Finance Officers, logistic team);
• Ensure the truthfulness of accountancy and manage according ;
• Follow up contracts, payment of rent and invoices for all TGH premises (in coordination with Log team);
• Ensure with logistic and program team the timely payment of invoices respecting TGH financial procedures and the cash management process;
• Manage the Purchase Follow Up Collect, control and follow all data related to other contracts (purchases, services and transportation);
• Insure good achieving system in all Bases for financial document.
• Update TGH coordination with all changes in financial &economic situation in the Sudan.

3. Financial Systems and Compliance:

• Ensure the implementation of the administrative, financial rules and procedures;
• Support the preparation of spending plans and gap analysis.
• Undertake spot checks across the Area Office to ensure financial procedures are followed and prepare an action plan upon findings.
• Evaluate all the financial tools and guidelines and suggest improvements of TGH financial system.

4. Accountancy 

• Responsible for overall cash and banking management and bookkeeping for Sudan Mission.
• Supporting the Deputy Finance Coordinator, HR/Finance Manager, HR Finance Officer in the accountancy management.
• Lead on the monthly financial closing and consolidating accounting books. 
• Manage and correct the weekly accountancy sent by the administrators and make adjustments / recommendations to them; close follow-up of these adjustments / recommendations.
• Consolidate & control the monthly accountancy on Saga of all the bases before transmission to HQ; and send Saga integration to the bases.
• Provide finance verification of purchases and payment requests up to authorization limit. 
• Management and supervision of the bank transfer in coordination with the head of Finance & HR & Admin.
• Ensure that all the accounting documents, soft and hard, from the bases, are sent on time and report accordingly. Ensure that all these documents are checked and classified.
• Follow up and control the vouchers send to HQ.
• Prepare the semi-annual and annual accounts closure.
• In charge of updating Purchase Follow up and issuing saga ref;
• Ensure the transmission of the central and the PFU at the same time as the monthly accountancy to HQ.
• Ensure Saga update for suppliers, HR and accounting on a monthly basis.

5. Cash Management:

• Supervision of Cashbox & the inventory for Deputy Finance Coordinator,HR/Finance Manager, HR Finance Officer;
• Ensure the reception of cash requests on monthly bases and their correction / consolidation, based on the remaining budget and planned activities, before transmission to Head of Finance & HR & Administration.
• Follow-up of cash requests and ensure cash transfers for all TGH bases according to validated cash request.
• Control the cash management for the weekly functioning of Port Sudan office in link with the Deputy Finance Coordinator.

6. Financial Management: 

• Support the development of master budget and donor budgets for new proposals for the Area Office, and coordinate budget development processes in the area offices, and ensure sufficient cost coverage is secured as per TGH and donors’ guidelines 
• Monitor the global budget and the specific budgets of the mission in link with the support coordinator.
• Ensure all TGH budgeting and budget management tools are properly used.
• Support Area Office Budget Holders and Finance teams to identify the potential need for budget realignments realignment process.
• Support the preparation of all donors’ financial reports in line with donor requirements (template and deadline)
• Give support in responding to donor queries/feedback on submitted financial reports

7. Audit& Internal Control: 

• Ensure the internal financial control (respects of TGH financial procedures and good use of the various tools);
• Prepare and classify invoices and purchase files for donor’s financial audit;
• Prepare and participate in any financial audit made by donors;

8 . Reporting: 

• Prepare all financial documentation & participate in any donor’s assessment, if needed;
• Prepare financial reports and follow-up of any donor’s financing contracts in link with the support coordinator;

9 . Implementing Partner Management & Oversight:

•Support due diligence assessments of implementing partners, including review of financial, administrative, and compliance systems to ensure alignment with donor and organizational standards.

•Monitor partner compliance with contractual obligations and internal policies, and provide capacity-building recommendations where necessary.

•Participate in the development and review of partner agreements, ensuring alignment with compliance and risk management frameworks.

10. PSEA & SAFEGUARDING:

• Assist in the management of skilled and basic workers of the team.
• Support and monitor that TGH staff respect the PSEA and Child Safeguarding guidelines.
• Ensures that TGH staff and partners respect and implement the Child Safeguarding Policy.

11. Capacity-building

• Ensure briefing of new staff on administrative & finance procedures with the Admin Coordo
• Participate actively in the training courses recommended by TGH, and share new skills and knowledge with his/ her team or colleagues
• Take a proactive stance to identify areas requiring development and tailor training as appropriate.
• Through supervision and training, enable TGH staff to take on greater role in the performance of their tasks throughout the program
• Ensure that capacity-building activities are implemented properly at field level
• Co-operate in the supervision of partner organizations according to TGH partnership agreements

12. Other duties

• Perform other related duties as instructed by the Head of Finance & HR & Administration and Head of Mission.
• Regularly visit the bases for support, briefings and replacing staff if needed

13.  Knowledge, skills and personal features required

• University degree in Accounting, Business Administration, Auditing, Finance and or Economic,
• Previous relevant 5 Years experience in the same field and same Position.
• Having experienced with INGO will be an asset
• Knowledge of accounting software (SAGA) will be an asset
• Knowledge of main donor’s financial rules (i.e. ECHO, UNHCR, OFDA, CIAA, etc.)
• Spoken and written English and Arabic
• Computer skills (Word, excellent Excel mastering, Outlook, Internet)
• Accounting & procurement knowledge and experience
• Ability to work under pressure
• Ability and willing to travel and to live under basic condition

Personal features: Diplomat, moderate, honest, motivated, enthusiastic

Furthermore, this job description can be updated during the time of the contract according to program needs.

NB: Some parts of this job description could be modified according to the evolution of activities, and after the employee has been consulted.

NOTE: TGH does not provide guesthouse accommodation at the assigned duty station.(This position is not entitled to TGH INPAT Status)

                                 Net Salary for the position is 1997 USD 

• Those who are interested in the position are requested to submit application letter, CV, and copies of Academic/experience qualifications through :
• Sudan Job