Program Management: 

• Responsible for oversight of the implementation of the program(s); day-to day coordination of program, logistics, finance, security, and administration functions and Increase program efficiency by adhering to the minimum standards concerning all the outputs and deliverables that are outlined in the IMC Sudan Minimum Standards policy. 
• Responsible for coordinating and monitoring all IMC projects, ensuring appropriate project management tools are developed and updated in accordance with the guidance and direction provided by the project managers. 
• Responsible for overseeing program spending per budget allocations to the state and leads the state level pipeline meeting and provided feedback for the budget holders.
• Responsible for logistics support required for the implementation of programs.
• Responsible for conducting regular situational analysis- anticipates changing humanitarian needs and emergencies and consistently looks at information’s and issues that give an opportunity for program development.
• Responsible facilitating field level grant opening, review, and closeout meetings in collaboration with the program managers ensures adequate documentation of lessons learned for each project.
• Coordinate the development of site-specific work plans with reference to the grant documents. 
• Coordinates with the Deputy Medical Coordinator the grants implementation on site to ensure proposed and set targets are realized. Identifies with the Deputy Medical Coordinator any impediments to the realizations of targets and proposes amendments or measures to correct the situation.
• Coordinates with the Deputy Medical Coordinator the development of concept notes for new proposed activities/ grants 
• In coordination with the Deputy Medical Coordinator, ensure the timely submission of the field Program deliverables (weekly, monthly, quarterly, donor reports) in adherence to the minimum standards.

Staff Management: 

• Responsible for the day-to-day supervision and oversight of IMC operational staff in Shangil Tobaya, North Darfur.
• Support program, logistics, admin, and finance staff in their work, by joint planning, information exchange and brainstorming.
• Responsible for supervision of the Human Resource officer- ensure all laid down IMC policies and procedures and followed. Conducts regular supervision using the HR compliance checklist
• Responsible to ensure all new staff were well inducted and have all the information required to enable them to perform -ensures each staff has a job description, performance objective linked to KPI against which individual staff will be perform managed, provide regular feedback to staff on his/her performance.
• Responsible for the follow up whether the staff annual leave plans and update staff annual leave balance are prepared on time. 
• Responsible for the follow up that Annual staff performance review are compiled/completed and submitted on time.
• With the support of the field HR and Admin department, the timely submission of the timesheets of all the field staff on the last day of the month.
• Responsible for follow up schedule of recruitment process, staff contract renewal or termination based on grant cycles.
• Follow up with local authorities (HAC, Labor office and local court) on all staff related and litigations
• In coordination with the field HR and Admin department, ensure the timely submission of the field HR and Admin deliverables (weekly, monthly, quarterly, donor reports) in adherence to the minimum standards.

Budget & Finance 

• Prepares and submit monthly cash projection based on approved work plans and budget allocated by the project managers, as per the minimum standards
• Review cash payment voucher/ follow-up for approval as per approval matrix
• Follow up with the Senior Finance Officer that daily cash balance is submitted to the Country office on time. 
• Responsible for Conducting surprise cash count.
• Follow up weekly/ monthly cash transaction journal are submitted on time to Shangil Tobaya, North Darfur Office. 
• In coordination with field finances department, ensure the timely submission of the field finances deliverables (daily, weekly, monthly, quarterly, donor reports) in adherence to the minimum standards.

Reporting: 

• Submit a weekly field report – that includes the program, operational and security updates to the Director, Field Programs Implementation and close follow up on weekly priorities set by him and report regularly.
• Submit the monthly minimum standards report to the Director, Field Programs Implementation
• Assure that such reporting contributes to the effective management of the program and meets donor quality standards and compliance regulations. 

Security 

• Ensure monitoring of the security situation by the security focal point and ensure implementation of security rules and regulations and in close coordination with the Roving Security Officer.
• Serve as security focal person for the site in close coordination with the Roving Security Officer.
• Responsible for attending regular security coordination meeting (when the Roving Security is away from Shangil Tobaya, North Darfur) and provide regular up-date to Director – Field Programs Implementation, Country Security Manager and Country Director.
• Liaison with local authority/community and staff on security matters to ensure safe program operations (when the Roving Security is away from Shangil Tobaya, North Darfur). This includes always securing prior approval for movements in the field (when the Roving Security is away from Shangil Tobaya, North Darfur).
• Work closely with the Roving Security Officer to ensure the timely submission of the weekly security update to the Security Manager, the Director – Field Programs Implementation and the Country Director.
• When required and in the absence of the Roving Security Officer, Assist the Security Manager to review site security guideline/SOP based on existing realities

Representation and outreach 

• Responsible for representation – with the MOH, HAC, UN, INGOs, local authorities, civil society and community groups field level donor meetings.  Ensure the technical leads, participate in all WASH health and nutrition related coordination meetings and provides regular update. Follow-up and coordinates with the Area Coordinator and department heads to ensure that our messages to all actors in consistent and the quality of representation of the highest possible standards. 
• Work closely with the local government units and ensure smooth communication about our interventions. 
• Coordinates ongoing and planned program implementation/expansion with respective line ministries authorities and communities.

Program development 

• With the Deputy Medical Coordinator and the Technical Leads, identify program development opportunities and contribute to the design of the new program concepts and support of IMC program development. 

Stakeholder Mapping

• Responsible for searching and recording humanitarian activities and local authority activities, by sector and by area and in close coordination with the Deputy Medical Coordinator– to identify program gaps and to strengthen coordination of activities and general relationships with other organizations. 

Code of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from.

Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. 

Ethical Conduct at International Medical Corps.

As part of a global, humanitarian team dedicated to saving lives, easing suffering, and building

self-reliance, International Medical Corps staff are responsible for adhering to our Code of

Conduct and Ethics and for knowing and abiding by International Medical Corps policies and

standards. All staff play a vital role in preventing violations of our Code of Conduct and

Ethics, including conflicts of interest, fraud, corruption, and any kind of exploitation or abuse.

International Medical Corps is also committed to providing a safe and healthy work

environment free of harassment, bullying, and other misconduct, enabling staff to build and

maintain professional, respectful working relationships.

International Medical Corps prioritize safeguarding the populations with whom we work

from exploitation, neglect, or abuse of children and adults at risk, and/or any form of

trafficking in persons. International Medical Corps is committed to engaging members of

crisis-affected communities to participate in meaningful ways in a crisis response, including

making informed decisions about the assistance they receive, mitigating potential risks, and

holding us accountable for the commitments we make. All staff are expected to support

International Medical Corps’ culture of accountability toward our stakeholders, particularly

the crisis-affected communities and individuals we serve.

As part of International Medical Corps’ commitment to a speak-up culture and as one of the

primary ways we collectively hold ourselves accountable for complying with the ethical

principles and standards of conduct outlined in the Code of Conduct and Ethics, all staff are

required to report suspected or actual misconduct or violations of organizational policies. Our

Code of Conduct and Ethics and Whistleblower Policy prohibit any form of retaliation against

whistleblowers or individuals who report a concern in good faith. Staff who violate these

Protections may be subject to disciplinary action, up to and including termination of employment

or contractual relationship with International Medical Corps.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all

employees and qualified applicants without regard to race, color, religion, sex, sexual

orientation, national or ethnic origin, age, disability or status as a veteran.

International Medical Corps never asks job applicants for a fee, payment, or other monetary

transactions. If you are asked for money in connection with this recruitment, please report to

International Medical Corps at the website provided at the end of this document.

Website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do

not submit your CV or application to this website, it will not be considered for review