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Background:
The HR Officer manages a wide range of human resources functions in the base, including recruitment, employee relations, performance management, and labor law compliance. The HR Office fosters a positive workplace culture, ensures employee satisfaction, and supports organizational goals. It implements HR policies and procedures under the supervision of the HR Manager.
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Duties and responsibilities:
1: (HR Projects and Reporting) Tasks: - lead any assigned HR project aimed at enhancing operational efficiency, HR policies, and procedures.
- Provide HR Manager monthly report (recruitment Tracker, ATP, Annual Leaves tracker…etc.).
2: (Responsible for all HR Operations in the Base) Tasks: - Oversee all aspects of HR operations in the Base, including recruitment, onboarding & offboarding employee relations, performance management, Payroll.
- Act as Focal Point to Head of base in collaboration with HR Manager Prepare employment contracts, amendments in consultation with the HR Manager and Assure that contracts are signed by all employees before they begin working and kept safely.
3: (HR administration & compliance) Tasks: - Ensures completed and up-to-date personnel files are maintained for all base staff on People ADS.
- Making sure to renew the WATSHDOG for base staff and upload to People ADS Archive all HR documents in both hard and soft copies.
4: (HR administration & compliance) Tasks: - Monitor staff attendance, leave, timesheets, and personnel movements.
- Support the monthly payroll process, including reviewing attendance, allowances, deductions, and other payroll inputs
- Coordinate with relevant authorities and external stakeholders on labor Office, social insurance, taxation, and other HR-related matters.
- Support staff separation processes, including clearance, final payments, exit interviews, and issuance of employment certificates.
5: (HR administration & compliance) Tasks: - Maintain effective working relationships with external stakeholders, including the Humanitarian Aid Commission (HAC), Labour Office, and Migration Authorities.
- Ensure timely management and compliance of staff administrative matters, including work permits, Expat visas, and other employment-related documentation.
- Coordinate end-to-end recruitment processes in line with organizational policies and local labour regulations.
- Manage job advertising, candidate sourcing, application screening, shortlisting, testing, interviews, and selection processes.
- Support compliance with applicable labour laws, immigration requirements, and organizational HR policies.
- Provide timely HR administrative support to ensure smooth and effective workforce management.
- Provide general administrative and HR support to the HR Manager and other departments as required.
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Minimum Qualification, Skills and Experience Required:
- Bachelor’s degree in human resources, Business Administration, or a related field.
- Human Resources Management tools such as organization charts, performance appraisal, job descriptions, staff training and development.
- 2 years in human resources management preferably in an HR generalist role Minimum 1 year experience in the humanitarian sector.
- Strong command of MS Office. Advanced level of Excel, PowerPoint and HRIS / People ADS.
- travel to project sites when needed.
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