| |
 |
Première Urgence Internationale is a non-profit, non-political, non-religious international NGO. Première Urgence Internationale helps civilians who are marginalised or excluded as a result of natural disasters, war and economic collapse. Our mission is to defend basic human rights, such as those set out in the Universal Declaration of Human Rights in 1948
Background: The pharmacy officer will have to ensure the general good functioning of the central PUI pharmacy and an adequate supply of quality medicines and medical equipment from the different bases of the project. He/she must ensure the proper management of medicines (supply, storage, distribution, monitoring of stocks and consumption) for the entire mission, both at the level of the central pharmacy and at the level of the operational bases and health structures supported. The drug supply chain must be safe, reliable and documented at all levels. |
|
Duties and responsibilities: Tasks and Responsibilities:
1. Data collection, consolidation and analysis He/she supervises the monthly data collection (inputs/outputs, inventory, consumption) from the bases and health centers and their entry into the Saga stock software/ Excel files. He/she analyzes this data in order to optimize the management of drugs and medical equipment (needs estimation, control, supply, cold chain, expiration dates, surplus/out of stock, etc.). He/she ensures the regular and appropriate use of management documents (stock sheets, delivery slips, computer tools etc.) by the pharmacy assistants at base level and at the level of the health centers supported. He/she works in close collaboration with the medical team in order to verify, in relation to epidemiological data, the status of stocks and consumption and to evaluate the relevance of prescriptions. He/she must provide in real time any reliable data of stock, consumption, use of drugs and health products for the project. He/she makes a backup, at least monthly, of all computer data (back up).
2. Supply Management He/she elaborates the orders in collaboration with the Health Coordinator and ensures the follow-up of the orders sent to the Health Coordinator (orders for the project and punctual additional orders) in collaboration with the logistics coordinator. He/she supervises the delivery and reception of medical materials and consumables as well as the quality control of the medicines received. He/she informs the logistics and medical departments in case of non-compliance. He/she checks the conformity of the physical orders received against the expected theoretical quantities and informs the Health Coordinator (or his/her direct supervisor) in case of inconsistencies. He/she supervises the preparation, distribution planning and routing of the needs of the supported health structures. He/she participates in the preparation of donations/loans/exchanges with the Health Coordinator. He/she informs in advance and collaborates with the logistics department for the organization of the transport of medicines. 3. Stock management He/she controls the management of the central stock of medicines and medical consumables; in particular: stock movements both at the level of the Saga stock/excel computer database and physical movements, anticipation and management of expired products. He/she carries out a monthly physical inventory and performs random checks. In the event of a discrepancy between the inventory and the theoretical stock, he/she investigates and informs his/her supervisor. He/she is the guarantor of an appropriate (especially with regard to temperature, humidity, light and sanitary conditions), orderly (storage, classification, labeling) and secure (keys, access) storage according to PUI procedures. He/she ensures that the storage conditions are in accordance with national legislation, in particular for narcotic drugs and narcotics. He/she controls the stock management of the health facilities' warehouses. He/she makes sure that the procedures and tools used in the health facilities supported are well understood and applied. He/she ensures that expired and/or damaged items are quarantined and that these items are effectively destroyed. He/she ensures pharmacovigilance and in particular informs immediately of any problem related to the quality of a drug, in accordance with the PUI procedures for pharmaceutical management.
4. Staff supervision and technical support He/she provides training and technical support to the pharmacy assistants at Base level and dispenser of the health facilities supported: stock management, rational use of drugs, substitution, critical analysis of consumption in the health facilities. He/she provides technical support to pharmacy assistants at Base level and dispenser in the health facilities supported by PUI: implementation of tools, coaching, occasional training. He/she reinforces the capacities of the teams of the health structures on the rational prescription of medicines in order to ensure an efficient use of medicines and medical consumables following consultation with the health coordinator. He/she monitors the consumption of medicines and consumables and informs the pharmacist (headquarters) and the Health Coordinator. He/she organizes field visits to ensure proper management of medicines at the level of the health structures supported.
5. Reporting / meeting He/she writes a monthly activity report to be sent to the Health Coordinator and pharmacist (headquarters). He/she participates in medical meetings at the bases during field trips. He/she ensures the filing of documents and archives of the project. He/she represents PUI in Health Cluster meetings, etc., as needed. He/she edits and shares the monthly back up (Sagastock or pharmacy management tool) with the Health Coordinator and HQ pharmacist. He/she updates and shares the annual PUI pharmacy activity plan. He/she participates in the monitoring missions of the donor. He/she contributes to the elaboration of donor reports specifically for drug-related information on the mission.
The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs. The employee could be requested to perform other tasks as his/her line manager may judge necessary. |
|
Minimum Qualification, Skills and Experience Required: Required knowledge and skills:
Qualifications
Professional experiences
Knowledge and skills
Languages
Personal skills
|
|