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Duties and responsibilities:
- Supervising material orders and dispatching in order to ensure rational use.
- Receiving orders and deliveries, identifying potential disparities against cargo manifest or others and reporting them, and stores materials in accordance with the system in force, in order to ensure continuous availability. It includes:
- Ensuring good storage conditions of all medical items in the pharmacy in accordance with pharmaceutical standards in order to ensure continuous availability.
- Ensuring correct fill in entries on the stock cards and software.
- Carrying out or participating in regular inventories including EPREP stock.
- Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months.
- Preparing orders of the different consumption units (departments, wards, others), ensuring proper packaging and dispatching and reporting any anomalies or changes in consumption patterns to the Pharmacy Supervisor. Informing Pharmacy Supervisor as soon as stock reaches alert limit.
- Controlling warehouse facilities in order to ensure materials are kept in good keeping conditions, it includes:
- e.g. Monitoring temperature in the warehouse and eEnsuring that products requiring cold chain are suitably stored and transports received, stored, and prepared and transported appropriately according to MSF Supply and Cold Chain protocols.
- Ensuring cleanliness of premises (stock pharmacy) and in close collaboration with the logistics department, maintaining refrigerating equipment.
- Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regards to damage, loss, attempted break-ins or theft in the warehouse.
- Ensuring that items to be quarantined (on-going quality alerts) or to be placed in quarantine zone (batch recalls, expired or damaged items) are removed from the stock and safely locked.
- Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months. Preparing reports and passing it to the supervisor.
- Maintain a clean, orderly, and logically structured pharmacy layout, assuring that all the items on the shelves are properly labelled and the bulk stock on the pallets are identified and labelled, making a map of the pharmacy stock. A proper segregation of different stocks in appropriate zones (reception/dispatch, expiry, quarantine, and expired items area) is required.
- Maintain a well-organized and up-to-date stock card system for each item, ensuring alignment between physical stock and theoretical stock.
- Responsibility for recording the temperature of the refrigerators twice a day and reporting any temperature alerts. As well as being responsible for measuring the temperature and humidity of the pharmacy twice a day.
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Minimum Qualification, Skills and Experience Required:
Education: Essential, secondary school. Desirable, medical related studies. Experience: Essential previous experience of at least 2 years in similar or relevant positions. Desirable previous experience in MSF or other NGOs in developing countries. - NB: Candidates from the humanitarian sector, including MSF, whose experience does not meet the requirements outlined in this job description will not be considered.
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Interested candidates are requested to send the applications with documents; (Updated CV, Educational certificates, work experience certificates, previous employers’ references and copy of their national ID) to: apply online here at the following link: Sudanjob.net OR Via hand delivery of the application through Labour Office, Port Sudan or MSF Belgium office in Port Sudan House no. 237, Block no.1, Hai Almattar area, Port Sudan, Red Sea State, Sudan.
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