Aid Point is a leading humanitarian and development organization committed to supporting vulnerable populations through innovative, community-centered programs. We deliver impactful interventions across health, nutrition, protection, education, livelihoods and emergency response, fostering resilience, dignity, and sustainable development. At Aid Point, we believe in empowering communities and creating lasting positive change through partnership, accountability and excellence. 

Aid Point Vision: A future where hope, dignity, and protection reach every conflict-affected and vulnerable community.

Mission: To bring hope to conflict-affected populations through responsive, community-centered humanitarian interventions.

www.aidpoint.org

Procurement

1.  Manage the full procurement cycle for Port Sudan-based requirements within delegated thresholds: process purchase requests, conduct market surveys, obtain quotations, prepare Bid Analysis Tables, and issue purchase orders.

2.  Maintain the Port Sudan approved supplier database and conduct regular supplier performance reviews.

3.  Ensure all procurement activities comply with AIDPOINT's policy, tier thresholds, and donor-specific requirements.

4.  Support the development and management of local Framework Agreements for recurring supply categories.

5.  Liaise with the Procurement Manager (head office) to ensure alignment with organizational standards and timely reporting.

Logistics and Warehouse Management

6.  Oversee all warehouse operations in Port Sudan: receiving, storage, dispatch, stock management, and inventory control.

7.  Ensure GRNs, stock cards, and waybills are completed accurately and filed in a timely manner.

8.  Manage the organization and condition of warehouse space; enforce commodity handling and storage standards.

9.  Conduct monthly physical stock counts and submit reconciliation reports to the Head of Operations.

10.  Coordinate logistics movements for incoming and outgoing shipments to ensure on-time delivery to project sites.

Fleet Management

11.  Manage the Port Sudan vehicle fleet: daily allocation, maintenance scheduling, fuel management, and driver monitoring.

12.  Review and approve vehicle logbooks and fuel consumption records; investigate and report anomalies.

13.  Coordinate vehicle servicing and repairs; maintain service records and a rolling maintenance plan.

Team Supervision

14.  Directly supervise the Logistics Assistant(s) in Port Sudan: assign tasks, review work quality, and provide coaching.

15.  Build the capacity of logistics support staff on AIDPOINT procedures, documentation standards, and accountability practices.

Reporting and Compliance

16.  Prepare weekly and monthly logistics and procurement reports for the Head of Operations.

17.  Maintain a complete, audit-ready procurement and logistics filing system (physical and digital).

18.  Support external audits and donor field visits with relevant documentation and physical verification.

19.  Identify and escalate procurement irregularities, compliance risks, or budget concerns immediately to the Head of Operations.

Education:

1. Bachelor's degree in Logistics, Supply Chain Management, Business Administration, or a related field [Essential]

2.  CIPS certification or equivalent professional qualification [Desirable].

Experience:

1. At least 3 years of experience in logistics and/or procurement in the humanitarian or development sector [Essential]

2. Demonstrated experience managing a full procurement cycle including competitive quotation processes [Essential]

3. Demonstrated experience in fleet and warehouse management [Essential]

4.  Experience supervising or guiding junior staff [Desirable]

Technical Skills:

1. Strong knowledge of humanitarian procurement standards and donor compliance requirements [Essential]

2. Proficiency in Microsoft Office (Excel, Word, Outlook) [Essential]

3. Fleet and warehouse management competence [Essential]

4. Supplier negotiation and contract management skills [Desirable]

5.  Experience with ERP or procurement management systems [Desirable]

Languages:

1. Arabic — Fluent [Required]

2.  English — Working level [Required]

Core Competencies: 

1. Integrity and accountability

2. Results orientation

3. Analytical thinking and problem-solving

4. Planning and organizing

5. Teamwork and people development

6. Communication

7. Resilience under pressure

To Apply: career@aidpoint.org