1- Developing and Implementing Internal Controls:
This involves creating policies, procedures, and systems designed to protect the organization's assets, ensure the reliability of financial reporting, and comply with donors’ agreements, laws and regulations.
2- Risk Management and Control:
- Assessing effectiveness of existing controls, identify control gaps, areas of potential risks, fraud, or non-compliance, weaknesses in internal control systems and provide recommendations for improvement.
- Ensure the adequacy and effectiveness of risk management practices and operational procedures.
- Conduct investigations into suspected fraud, misconduct, or irregularities, and recommend appropriate actions and preventive measures.
-Follow up with teams to ensure corrective actions are implemented
3- Compliance and Accountability
- Ensure and monitor compliance with internal policies, procedures, donors’ regulations, financial standards, ethical standards and national laws (including tax, labor, and procurement laws), investigating and addressing violations as necessary.
- Verify that donor funds are used appropriately and in line with agreements and budgets.
- Conduct field visits to verify that activities are implemented as reported.
- Review key documents (reports, procurement files, partner documents) for compliance.
- Support teams to address compliance issues in a timely and practical manner.
- Escalate safeguarding concerns in line with organizational procedures.
- Ensure proper documentation and archiving of grants and compliance records.
4- Advisory Role
- Advise management on improvements to financial systems, policies, and procedures.
- Support project teams in developing strong internal control mechanisms.
5- Capacity Building
- Train and guide staff on internal controls policies & procedures, fraud prevention, and compliance policies.
- Promote a culture of transparency, integrity, and accountability across the organization.
- Support program and support teams to apply donor rules and internal policies.
- Provide on-the-job support to teams to strengthen compliance practices.
- Support awareness and implementation of PSEA and Code of Conduct ,Conflict of Interest & Anti Fraud systems
6- Partner Monitoring & Due Diligence Support
- Support implementation of partner due diligence processes.
- Participate in partner monitoring visits and compliance reviews.
- Conduct field reviews of partner financial documents and reports on a quarterly basis or according to project reporting timelines.
- Identify risks and capacity gaps in partner organizations.
- Support tracking of partner compliance and reporting requirements.
7- Others
- Contribute to audit preparation and follow-up.
- Stay abreast of changes in regulations, laws, and industry standards related to internal controls and risk management.
- Participate in cross-functional teams and committees to support organizational initiatives and projects.
8- Working Conditions:
- May involve occasional travel to field offices or project sites.
- Must be comfortable working in challenging environments and under pressure.
