Supply Chain Assistant

The Danish Refugee Council (DRC), one of the world’s leading NGOs, with a focus on responding to displacement, have been registered in Sudan since 2004, delivering life-saving programming in protection, emergency response, shelter, food security and livelihoods, disaster risk reduction, camp management, and humanitarian mine action. DRC has implemented projects in Central Darfur, South Kordofan, Gedaref, Port Sudan, and White Nile. Sudan hosts one of the largest displaced populations in Africa, with over 3.7 million internally displaced people and over 1.1 million refugees from South Sudan, Ethiopia, Eritrea, Central African Republic, Chad, Yemen and Syria. Against a background of political crisis, Sudan faces economic and social turmoil, with sharp increases in food and energy costs, further exacerbated by disease outbreaks and ongoing conflict.

Overall purpose of the role

Overall purpose of the role is day-to-day management of stocks and warehouse facilities assigned to his/her area of responsibility, with the flow of goods / items and stocks through the warehouse in Kosti.

1. Receiving and Recording
   • Assist in receiving goods, verifying quantities, quality, and specifications against purchase orders and delivery notes.
   • Keeping up-to-date stock cards and ensuring that all goods are properly documented upon arrival.
   • Overseeing loading/ offloading operations when the truck/vehicle arrives at the warehouse
   • Report any discrepancies or damaged items immediately to the Supply Chain.
2. Storage and Organization
   • Ensuring that the physical stacking of items within warehouse and stocks is logical, optimizing space and preserving accessibility of items.
   • Ensure that items are labeled, tagged with bin card, and stored according to category, expiry date, or other specifications.
   • Help maintain proper hygiene, cleanliness, and safety standards in the storage area.
   •  
   • Packing, preparing and issuing requested items against approved release orders.
   • Record all items stock cards or stock management system.
   • Ensure “First-In, First-Out (FIFO)” or “First-Expired, First-Out (FEFO)” methods are followed.
3. Issuing of Goods 
4. Stock Control and Documentation

• Conduct regular stock counts and physical inventory checks.
• Maintain accurate records of receipts, issues, and balances.
• Assist in preparing stock reports for submission to management.
• Reviewing and updating stock cards and stock reports and other warehouse documents, entering in stock cards and bin cards and further registering them in stock register all the goods received in and out;
• Drawing up the weekly/ monthly warehouse inventory reports to SSM

1. Safety and Security

• Ensuring that all goods are stored and packed safely and securely and in accordance with DRC procedures.
• Help in monitoring the security of the store to prevent loss, theft, or damage.
• Report any irregularities immediately to the Supervisor.
• Ensure compliance with safety standards (fire extinguishers, proper stacking, restricted access, etc.).

1. Other Duties

• Assist with loading and unloading items during deliveries or dispatches.
• Support the logistics team with filing and documentation.
• Perform any other tasks assigned by the Supervisor

SKILLS AND EXPERIENCES

• Bachelor's degree (or equivalent) in Business Administration, Supply Chain or related fields,
• Minimum 1 -2 year of relevant work experience in storekeeping, warehousing, or inventory management.
• Experience in administrative tasks, including filing systems. 
• Fluency in Arabic is required.
• English proficiency preferred
• Good communication and teamwork skills.
• Attention to detail and high level of accuracy.
• Ability to manage emergency situations and remain calm.
• Accuracy in paperwork

All DRC roles require the post-holder to master DRC’s core competencies: 

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback. 
• Taking the lead: Taking ownership and initiative while aiming for innovation. 
• Communicating: Listening and speaking effectively and honestly. 

Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment

EDUCATIONAL QUALIFICATIONS

University degree in relevant fields.

LANGUAGES  

• Ability to communicate and write clearly in English and Arabic 

ALL EMPLOYEES ARE EXPECTED TO DEMONSTRATE DRC FIVE CORE COMPETENCIES 

• Striving for excellence: You focus on achieving results while maintaining efficient processes. 
• Collaborating: You engage with relevant stakeholders and encourage constructive feedback.
• Taking the lead: You take ownership of tasks and are open to innovation.
• Communicating: You are clear, concise, and respectful in your communication.
• Demonstrating integrity: You uphold and promote the highest ethical standards and DRC's Code of Conduct.

POSITION DETAILS

• Type of contract: National
• Contract Length: 3 Months
• Band: I Non-Management
• Duty station: Kosti
• Start date: As soon as possible
• Closing Date for Application: 

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national employees.

WHAT WE OFFER       

1. Two Bonuses (during two Eid festivals)
2. Relocation Allowance
3. National Social Insurance 
4. Medical Insurance Allowance 
5. Excellent Working Environment and Opportunity for Growth
6. Various Learning and Development Platforms

APPLICATION PROCESS

1. Applications must be submitted through the mentioned link on the page by clicking on Apply Button.   
2. All applicants must send a cover letter along with an updated CV (we encourage CV no longer than four pages) in English.   
3. Mentioning three referees' details of your present supervisor and HR along with past employment supervisor with CV.

Note: Applications sent by email will not be considered. In addition, DRC doesn’t charge any fee for any of its recruitment process & believes in equal opportunity in employment regardless. 

If you have questions, you can visit our FAQ page. 

For further information about the Danish Refugee Council, please consult our website: www.drc.ngo.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, female candidates are particularly encouraged to apply to bridge the gender gap. 

Equal Opportunities: DRC is an equal-opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, 

marital status, or other protected characteristics.   

***FRAUD ALERT***

It has been brought to the attention of the Danish Refugee Council (DRC) that there have been instances of fraudulent job offers, purporting to be from DRC in Sudan. These offers reportedly concern fraudulent employment opportunities to applicants asking for money. DRC would like to stipulate that the organization never charges or accepts any money from job seekers during the recruitment process. DRC recommends that you do not respond to unsolicited offers of employment.