Sudan Zero Waste Organization (SZWO) works to promote sustainable development, build climate resilience, and enhance humanitarian response through zero-waste principles, inclusive community engagement, and environmental protection. As part of its mandate, SZWO aims to ensure the dignity and safety of affected communities by using effective media coverage, amplifying beneficiaries’ voices, and raising awareness through various communication channels.

Position Summary: 

The HR Coordinator (Recruitment) will lead strategic recruitment initiatives, ensuring the hiring process across SZWO is transparent, efficient, and aligned with organizational policies and donor requirements. The role supports both Head office  and field-level hiring, focusing on workforce planning, candidate sourcing, shortlisting, and on boarding coordination.

 Duties and responsibilities:

Key Areas of Accountability: 

• Lead and coordinate full-cycle recruitment processes across departments and field locations
• Receive Requisition Request Form (RRF) from the hiring departments, and ensure there is a job description for each request, as per the approved title scheme
• Develop and implement sourcing strategies to attract qualified candidates within Sudan’s dynamic labor market
• Develop job advertisements in alignment with SZWO’s job grade structure, policies and procedures, and post jobs electronically, taking into account HAC and LO directives.
• Liaise with department heads to forecast staffing needs and draft vacancy announcements
• Ensure that all recruitment for new posts are budgeted and in line with organizational plans.
• Ensure compliance with SZWO’s recruitment policies and donor regulations (Responsible for the implementation of SZWO’s recruitment policies and procedures; including the training of hiring managers)
• Work closely with hiring managers and HR Team in the Head Office and area offices to ensure that the HR recruitment process is done in a timely manner, with high quality and compliant with SZWO’s policies and procedures and in line with Sudan Labor Law.
• Participate in shortlisting with the help of the Shortlisting Managers for various positions (HAC and LO authorities included where external candidates are concerned), and assist with coordinating interview teams and developing tests.
• Manage recruitment tracking tools, matrices, and staffing dashboards
• Guide selection panels in structured shortlisting and interview procedures and advise hiring managers on employment procedures, processes and Sudan labor legislation.
• Verify employment checks, reference calls, and due diligence steps before hiring
• Draft offer letters and employment contracts, and collaborate with Finance and HR teams to ensure proper contract structuring and payroll on boarding
• Develop candidate rosters, employ sourcing strategies, actively network and employ innovative, creative recruiting methods to hire the best talent.
• Contribute to digitizing staff files and audit-ready documentation
• Provide regular recruitment reports to Country HR Manager 
• Promote inclusive hiring practices and safeguard ethical standards
• Assist with the new hire orientation process, preparing the new hire schedule and coordinating with relevant staff.
• Ensure new hires are trained on all SZWO’s policies.
• Arrange and lead induction and training sessions related to HR, including Code of Conduct.
• Regularly maintain the recruitment tracker for Regular, Seconded and casual/service contract staff

Required Skills & Competencies

Core Competencies  Description

• Recruitment Expertise :Deep understanding of recruitment frameworks, shortlisting matrices, and interview standards
• Policy & Compliance: Strong grasp of labor law, donor compliance, and internal HR protocols
• Organizational Skills :Ability to manage multiple recruitment processes concurrently across locations
• Communication & Professional Writing :Skilled in drafting vacancy announcements, shortlisting notes, and selection memos
• Digital Literacy: Familiarity with applicant tracking systems, Excel dashboards, and One Drive-based collaboration tools
• Stakeholder Engagement :Strong coordination with hiring managers, Finance, HR, and regional teams
• Decision-Making:Sound judgment in evaluating candidate fit, contract types, and workforce needs
• Ethical Sensitivity: Commitment to fairness, transparency, and safeguarding during talent acquisition
• Cultural Competence: Sensitivity to Sudan’s labor landscape and workforce diversity

Qualifications & Requirements:

Bachelor’s degree in Human Resources, Business Administration, or related field (Master’s preferred)

Minimum of 4 years HR experience, including at least 2 years in recruitment

Prior experience with INGOs or multi-stakeholder environments preferred

Strong working knowledge of Sudanese labor law

Fluency in English and Arabic (written and verbal)

SZWO Values:

We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities. We value:

Inclusiveness

Transparency and Accountability

Agility and Innovation

Collaboration

Sustainability