Vacancy: LIAISON OFFICER @ Medecins Sans Frontieres Holland Closing: 25/June/2026

LIAISON OFFICER
Medecins Sans Frontieres Holland

Médecins Sans Frontières (MSF) translates to Doctors without Borders. We provide medical assistance to people affected by conflict, epidemics, disasters, or exclusion from healthcare. Our teams are made up of tens of thousands of health professionals, logistic and administrative staff - bound together by our charter. Our actions are guided by medical ethics and the principles of impartiality, independence and neutrality. We are a non-profit, self-governed, member-based organisation.

MSF was founded in 1971 in Paris by a group of journalists and doctors. Today, we are a worldwide movement of nearly 65,000 people.

Vacancy No: 132026

Section/Unit: HR & Admin

Grade Level: Level 5 \ USD 1160

Supervisor: Project Coordinator/Deputy Project Coordinator

No. of Post: 1

Duty Station: Omdurman

Duration: 6 Months with possibility of extension

Closing Date: 25 June 2026

Background:

Give support to external administrative work and to the coordination team in obtaining working/travel permits, as well as all official contacts, procedures and importation of goods, according to local and international laws and MSF procedures, in order to ensure the smooth running of MSF activities.

Duties and responsibilities:

Together with the HR Co, ensure that all MSF staff has applied and obtained on time any visa, stay, travel or working permits in the mission country according to needs, and keep information on legal, administrative procedures
Maintain the support travel service in HQ informed about ongoing processes, specific situations or changes in the procedures related to visas, working permits, etc..
Know all the procedures that MSF needs to follow in order to import goods from any country and assist the mission in following these procedures, in cooperation with the LogCo and the logistic department of the mission.
Follow up clearances of MSF cargos and informs about any possible planned or extraordinary needs.
Establish and maintain professional contacts with relevant authorities,depending on context and the needs of the mission.
Arrange meetings related to administrative issues for the Head of Mission or the HRCO as well as attend them.
Keep a complete and updated detailed list of all useful contacts in the Country/Mission with names, telephones, addresses and other relevant details.
Ensure, together with the MCT members that all MSF activities are running lawfully and in agreement with the MoU in all administrative or customs related issues and inform about any possible risks or problems.
Ensure that no illegal money is paid to any authorities or any individual, promoting and sharing MSF principles and values at all levels.
Keep all documentation and files updated, properly filed and easily accessible for the internal users.

MSF Section/Context Specific Accountabilities:

Focal person for communicaiton with the HAC/Immmigration office
Prepare, submit and follow-up on all TP and Visa extensions requests as well as provide support to the Admin Transit for Visa inquires.
Track all IMS visa expiry dates and inform the staff in question about renewals.
Prepare, submit and follow up project related communication and documentation with the HAC office.
Autonomously follow-up on pending submissions and portfolios.
Establish and maintain a filing system for all official communication and documents.
Translate official letters and documents.
Provide any other support in contacting external actors for both OPS and HR departments.
Assist HR/Finance teams with translations, administrative tasks, and inter-departmental coordination as needed.
Provide back-up support to the Liaison officer in KHT and PZU, as needed.
Any other relevant tasks assigned by the supervisor.

Minimum Qualification, Skills and Experience Required:

Education	Essential: Secondary education Desirable: Administration or communication related studies
Experience	Essential previous experience of at least one year in related relevant positions, in MSF or other NGOs.
Languages	Mission (English) and local language (Arabic) essential.
Competencies	Results, teamwork, flexibility, commitment, service and stress management

Interested candidates are requested to submit their motivation letter, updated CV, copy of National ID ,copies of essential relevant educational, and experience certificates directly through (www.sudanjob.net)

Only complete applications will be considered for the recruitment process.

Female candidates are highly encouraged to apply.

Opening date: 14/06/2026 Closing date: 25/06/2026 05:00 PM

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MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association.

Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF. We welcome applicants from different backgrounds, such as people of different ages, different genders and members of different language, cultural or minority groups

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