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Duties and responsibilities:
The Logistic Officer will have the following duties: Procurement & Supply Chain - Ensure compliance with WHH procedures, donor requirements (e.g., AA,BMZ,ECHO,GIZ,WFP ,OCHA/SHF….), and Sudan regulations.
- Manage the procurement cycle (SPRs, RFQs/RFPs, bid analysis, and contracting).
- Maintain vendor database, price lists, and Approved Supplier List (ASL), including due diligence.
- Conduct market assessments and negotiate with suppliers to ensure value for money.
- Ensure procurement files are complete, compliant, and audit-ready.
- Update and monitor the SPR tracking sheet and report delays or issues.
- Review procurement files and payment requests before submission to Finance.
- Provide procurement updates during program meetings.
- Logistics & Asset Management
- Receive goods and prepare GRNs, ensuring compliance with specifications.
- Register, tag, and track assets, maintaining accurate records.
- Manage asset handovers, tracking, and retrieval from staff.
- Support asset verification and reconciliation exercises.
- Maintain proper filing (hard/soft) for all logistics and asset documents.
- Coordinate with suppliers and program teams to resolve issues and track deliveries.
- Warehouse & Inventory
- Maintain proper warehouse systems and stock records.
- Manage dispatches in line with approved plans, ensuring waybills and ack Track stock movements through a Warehouse Tracker and ensure proper documentation.
Fleet Management (FleetWave) - Manage fleet operations, including vehicle allocation, driver scheduling, and movement planning.
- Use and monitor the FleetWave system for vehicle tracking, trips, and reporting.
- Ensure compliance with movement procedures and permissions in Sudan.
- Oversee vehicle maintenance, fuel monitoring, and performance tracking.
Administration & Support - Maintain proper filing and record-keeping systems for audit purposes.
- Prepare regular reports on procurement, assets, inventory, and fleet.
- Support logistics arrangements for meetings, field missions, and visitors.
- Supervise support staff and ensure smooth office operations.
- Perform other duties as assigned by the Senior Supply Chain officer. Knowledge.
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Minimum Qualification, Skills and Experience Required:
Qualifications - University Degree, Bachelor’s degree in Business Administration or any relevant
- 1-2 years’ experience in Logistic and experience with INGOS is essential.
- Government or private company experience is not relevant for this post.
- Experience with such donors as ECHO, USAID/OFDA, EU, WFP, FAO, DFID, CHF, UNDP are an advantage.
- Fluent in English Language, both spoken and written is ESSENTIAL for this position
- Advances practical knowledge of Excel and Microsoft Office is required.
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