Vacancy: HR Officer @ CARE International in Sudan Closing: 10/May/2026

HR Officer
CARE International in Sudan

CARE Internationl is an organization driven by its mission to overcome poverty and social injustice. CARE International in Sudan is part of CARE International, whose vision is to seek a world of hope, tolerance, and social justice, where poverty has been overcome and people live in dignity and security. We are known everywhere for our unshakable commitment to the dignity of people. CARE and partners contribute to the empowerment of the most marginalized and vulnerable rural women and girls to exercise their rights.

Photo: Youth training session in Kass, South Darfur @CARE

Section/Unit: Human Resource Department

Grade Level: D

Supervisor: Head Of Office _ Kassala

Duty Station: Kassala

Duration: One Year

Closing Date: 10 May 2026

Background:

The HR Officer is responsible for managing Human Resources functions at Field Office in Kassala , which includes recruitment, staff orientation, and administration of all Human Resources matters at CIS/Kassala Field Office. HRO is responsible for assisting, coordinating and implementation of the HR policies, maintaining proper HR records, and work with Program and Program Support sections to develop strategies, implement Performance management and staff development activities. The HR Officer provides necessary support, including travel, to the Country Office and Field Offices as per requirement. S/he is expected to maintain effective internal and external work relationships in order to enable the HR Department to achieve its objectives as per CIS.

Duties and responsibilities:

Administration of Human Resources functions

a) Implementation of HR manual.

b) Ensure proper documentation and procedure followed for all staff transactions such as appointments, confirmation, promotion, transfer, re-assignment, separation, etc.

c) Maintain all personnel correspondence and ensure correspondence is in the interest of CIS and lawful.

d) Recommend policy changes and participate in drafting new policies when required.

e) Ensure all staff and dependents are enrolled in medical insurance/Medical Allowance- main focal point for all medical issues

f) Maintain the staff attendance process.

g Assist Head of Office in budget preparation.

Staff Recruitment and Contracts

a) Coordinate recruitment process as per HR recruitment policy and procedure and communicate effectively with HAC & Labour Office to obtain recruitment approvals.

b) Advertise all existing vacancies both internally and externally and source from existing database.

c) Work closely with hiring managers in preparing interview schedules.

d) Prepare and send invitations for written test and oral interviews as per schedules to the shortlisted candidates.

e) Prepare Job Offers and Contracts for employees in accordance with the HR policy and administer an effective system for the follow-up of contracts duration and renewals.

f) Ensure Orientation, as defined by the HR Manager in Country Office , is provided for new staff joining Field Office.

g) Follow-up probation periods of staff and timely confirmation/non-confirmation within stipulated period.

Payroll/Leave Process

a) Coordinate with the Country Office and Finance Department on payroll, update, and payments.

b) Distribute salary pay slips to employees whenever received from CO, obtain recipient signature, and share the report with HR CO.

c)Maintain and update leave records. Submit monthly leave record and share with HR Country Office

Performance Management system

a) Coordinate with HR Manager to implement Performance Management system and ensure PM schedule is followed properly.

b) Conduct sessions on performance management and annual appraisals to update employees on the system

c) Receive annual appraisals from field office and share with HR CO.

Staff Training& Development

a) Collect and Compile staff development Training Plans and budget and in the field office at the beginning of the fiscal year.

b) Monitor implementation of Annual Training Plan and submit progress report to HR Manager on a quarterly basis.

c) Coordinate with program and program support managers to develop effective strategy and plan for staff development activities in the filed office.

d) Organize periodical assessment and evaluation of staff development activities.

HR Information system

a) Operate HR database. Record and enter newly recruited employees personnel related data into the system.

b) Update data in the database on employees' personnel changes including staff promotion, transfer, separation, re-assignment and salary changes.

c) Make entry of performance rating and printout increment letters and summary list.

d) Generate monthly reports from the database as per requirement.

Any other assignment

Performs any other assignment as required by HR functions or Mission Management

Authority:

Directly reports to Head of Office

Directly supervises: N/A; may require supervising HR assistant if needed.

Budgetary responsibility: Assist in budget preparation in Field Office.

Contacts and Key Relationships:

Program and Program support managers and officers; HR manager and HR staff in Country Office

Working Conditions:

Based in Kassala.

Minimum Qualification, Skills and Experience Required:

Education: Minimum Bachelor's degree in relevant subject from reputed University, preferably with major in Human Resources

Experience: 3 years working experience in human resources. Experience in International Organization will be given preference.

Language: Good communication skills (written and oral) in both Arabic and English.

Computer skills: Word processing, Spreadsheet, familiar with internet are essential.

Others: Ability to work in a team environment; Good interpersonal skills.

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