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Duties and responsibilities:
- Manage the suppliers accounts (creation, bank keys, banks details) and ensure timely and accurate posting of invoices, personal expense claims and distributor debit notes into system.
- Ensure the timely payment of supplier
- Ensure all taxes and government levies are paid on time
- To ensure that all invoices, expense claims and debit/credit notes have been approved in line with the company’s authorization levels (as per Delegated Authority document).
- Ensure that the Signatory cards and Delegated Authority documents are maintained and kept up to date.
- Forecast cash flows and maintain adequate funds in order to provide timely payments.
- Ensure that all fund movements are accurately recorded in system and reconciled with the bank statements.
- Keep an overview on the supplier/employee vendor accounts and ensure regular reconciliation (sending quarterly balance confirmation to suppliers) to ensure all queries are addressed/resolved.
- To ensure sufficient detail is entered into text fields in order to satisfy internal analysis of expenses.
- Responsible for the GL accounts clearing
- Prepare Aging reports on monthly basis for supplier/employee vendor accounts and ensure regular reconciliation
- In charge of the accuracy of documents before posting; applying 3-way match principle
- Prepare monthly bank reconciliation’s for to ensure the movements in funds are recorded correctly.
- Booking of all prepayments and accruals on monthly basis.
- Reconcile all Intercompany balances on monthly basis.
- Make sure of Sanction Screening documents are attached to every single payment
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Minimum Qualification, Skills and Experience Required:
- Bachelor's degree with major in Finance and Solid Accounting Background
- 2 to 3 years’ experience in accounting and/or accounts payables function
- Understanding of taxation requirements
- Excellent communication skills as he/she interacts with different levels in the organization.
- Capable of analyzing financial impact of any proposed changes in the financial accounting set-up but also able to demonstrate the need for, and ensure implementation of, appropriate systems and controls.
- Ability to work with all levels of staff within the company and handle relationships with external parties.
- Good experience on ERP software
- Good English speaking and writing
- Computer literacy – MS Office Package (i.e. Word, Excel, Project, Power Point)
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