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Duties and responsibilities:
- Manage the Customers accounts (creation, bank keys, bank details)
- Ensure that proper procedures and adequate controls are maintained in Sales process.
- In charge of the accuracy of documents before posting sales order.
- Supervise accurate statements of Customers and sending balance confirmation quarterly
- Ensure the timely Cash Collection from customers.
- Ensure that approved Credit limits are adhered to and kept up to date.
- Ensure that all fund movements and bank transactions are accurately recorded in system and reconciled with the bank statements
- Reconcile Excise claims from Customs with shipped quantities in system.
- To ensure timely and accurate posting of invoices, sales orders, customer’s expense claims and distributor debit notes into system
- To ensure that all invoices, expense claims and debit/credit notes have been approved in line with the company’s authorization levels (as per Delegated Authority document).
- Forecast cash flows and Plan for Cash Collection.
- Keep an overview on the Distributor/Agents accounts and ensure regular reconciliation to ensure all queries are addressed / resolved.
- Prepare monthly bank reconciliations to ensure funds movements are recorded correctly.
- Prepare Aging reports on monthly basis for Customers accounts and ensure regular reconciliation
- To ensure sufficient detail is entered into text fields in order to satisfy internal analysis of Sales.
- Update the system with any changes driven by Price and Excise changes.
- Handle customers queries relating to collection and perform housekeeping tasks relating to the maintenance of all customers’ accounts in system and where necessary.
- Perform monthly Stock taking at Trade warehouse.
- Make sure all Contracts for Customers/Agents are Approved and updated.
- Responsible for the GL accounts clearing
- Regular check on Sanction Screening for every customer
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Minimum Qualification, Skills and Experience Required:
- Bachelor's degree with major in Finance and Solid Accounting Background
- 2 to 3 years’ experience in accounting and/or accounts receivable function
- Excellent communication skills as he interacts with different level in the organization.
- Capable of analyzing financial impact of any proposed changes in the financial accounting set-up but also able to demonstrate the need for, and ensure implementation of, appropriate systems and controls.
- Ability to work with all levels of staff within the company and handle relationships with external parties.
- Understanding of taxation requirements
- Good experience on ERP software
- Good English speaking and writing
- Computer literacy – MS Office Package (i.e. Word, Excel, Project, Power Point)
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