Médecins Sans Frontières (MSF) translates to Doctors without Borders. We provide medical assistance to people affected by conflict, epidemics, disasters, or exclusion from healthcare. Our teams are made up of tens of thousands of health professionals, logistic and administrative staff - bound together by our charter. Our actions are guided by medical ethics and the principles of impartiality, independence and neutrality. We are a non-profit, self-governed, member-based organization.
MSF was founded in 1971 in Paris by a group of journalists and doctors.
Vacancy No: 26/TH
Section/Unit:
Administration
Grade Level:
6
Supervisor:
FIN/HR Manager
No. of Post:
1
Duty Station:
Khartoum
Duration:
6 MONTHS RENEWABLE
Closing Date:
21 Feb 2026
Background:
Execute administrative and finance related tasks and follow up of project accountancy to support the Project Finance Manager following MSF standard and procedures, in order to ensure legal compliance and keep a strict control over monetary resources to achieve project objectives
Duties and responsibilities:
Accountabilities
Implementing cash/Bankak mobile management procedures in order to ensure the highest control and security.
Assisting the Project Fin/HR Manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
Processing the payment to suppliers, daily workers and incentives keeping strict on all documentation involved, checking the validity of invoices, approval signatories, and correctness of account codes. Informing the Fin/HR manager of any sort of disparity.
Carrying out all accounting tasks and activities, classifying, preparing, scanning and filing of all accounting pieces in accounting software/PHF with the support from the Fin/HR Manager and/or the Accounting Manager (ACMA), in order to ensure strict control of all expenditures and the reliability of statements and documentation.
Following up all expiring contracts dates and inform the Fin/HR Manager in order to leave enough time to arrange a renewal or look for some other alternative.
Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project Fin/HR Manager in translating documents into local language and assisting in meetings upon request.
Controlling cash advances and their settlement. Recording all IN and Out transactions and investigating any discrepancy.
Performing monthly reconciliations before closing the monthly accounts, managing bank reconciliations and monthly bank statements if applicable.
Classify, prepare and scan all accounting pieces as requested by the Fin/HR Manager.
Any other administrative task delegated by the Project Fin/HR Manager.
MSF Section/Context Specific Accountabilities
Carrying out HR tasks when necessary (absence/GAP).
Scanning and archiving important documents in SharePoint
Taking part in the new employee onboarding process (Finance briefing, safeguarding and abuse awareness topics, Perdiem, Inflation,).
Devote some of your working time to gathering feedback from financial partners and suppliers approved by MSF regarding delays to pending payments, when requested by the Finance Manager or Finco.
Update the daily worker follow-up and propose suitable proposals to minimise abuse cases in management.
Be available and able to support the organisation in covering gaps on any other project (at the request of the manager or coordinator).
Minimum Qualification, Skills and Experience Required:
Education
Finance, business or administration related diploma.
Experience
Essential previous working experience of at least two years in relevant jobs.
Desirable experience in MSF or other NGOs in developing countries.
Only complete and relevant applications will be considered
Only shortlisted candidates will be contacted
Positions are open to everyone aged 18 and above. Women are highly encouraged to apply.
MSFF does not reimburse the possible costs for transportation for tests and interviews that may take place during the recruitment process.
Latest Submission Date : 21st of February 2026
Please be aware that this is a rostered role. This logistics technician will work a combination of day and night shifts. Its vital that you are able to work both at day and night for this role.
