Reporting to the Logistics Officer, the Admin and Logistics Assistant is responsible for providing day-to-day support in logistics, procurement, office administration, and asset management. The role ensures efficient operational support and full compliance with WHH policies, procedures.

Office Management

• Managing office premises, leases, utilities, and maintenance
• Ensuring offices are clean, safe, and fully operational
• Coordinating repairs, furniture, and basic infrastructure
• Managing access control, keys, and visitor logs

Guesthouse (GH) Management

• Managing GH accommodation for staff and visitors
• Ensuring rooms, common areas, and facilities are clean, safe, and functional
• Coordinating cleaning, laundry, water, power, and security services
• Maintaining room allocation, check-in/check-out records

Safety & Compliance

• Ensuring offices and GHs comply with security and safety standards
• Maintaining fire safety, first-aid kits, emergency exits, and basic safety equipment
• Coordinating with Security for incident reporting and emergency procedures

Utilities & Supplies

• Managing electricity, water, internet, fuel for generators, and basic supplies
• Ensuring uninterrupted basic services in offices and GHs

Asset & Inventory Control

• Maintaining office and GH asset lists (furniture, appliances, equipment)
• Supporting tagging, handover, and reporting of damages or losses

Vendor & Service Management

• Managing service providers for cleaning, guards, maintenance, and utilities
• Ensuring contracts and services are delivered as agreed

Staff Support

• Ensuring a dignified, safe, and comfortable working and living environment
• Responding to staff requests related to office or GH facilities.

Qualifications & Experience:

• Education required: Higher secondary school and above .
• Work Experience :Minimum 1 year of experience in logistics department in any position  , within the humanitarian/INGO, NGO AND UN agencies.       

 Knowledge, Skills & Abilities:

• English Language skills.
• Demonstrate good judgment and sound logistic procurement "common sense.”
• Demonstrable problem-solving skills and a high level of attention to detail.
• Organized and able to work in a fast paced and deadline driven environment.
• Excellent in Microsoft Office programs, especially Excel spreadsheets. 
• Excellent written and verbal communication skills.
• Values collaboration and contributing to the shared goals and success of the team.    

Application procedure:

Interested applicants can submit their Motivation letter, CVs , certificates, including copies of certificates, national ID, providing names of three referees and a telephone contact. The applications are to be submitted Via Sudanjob.net

Indicate Location apply for on your motivation letter.

Only short-listed candidates will be contacted. Qualified females are strongly encouraged to apply.