In order to apply for this position, please fill in the form and upload the documents using this link: https://forms.gle/fmB5e2KUv2dfZz2z5 

Médecins Sans Frontières – Switzerland (MSF-Swiss) is a medical, humanitarian, impartial and international non-profit organization. MSF provides exclusively humanitarian and medical assistance to populations in need, without discrimination on the basis of race, religion, philosophy, or politics and is independent of any political, religious, military or economic power.

At MSF Switzerland, we are committed to an inclusive culture that supports and amplifies the diverse voices of our staff members. We strive to create workplaces where teams of people with diverse backgrounds, characteristics, perspectives, ideas, and experiences work together to advance MSF's social mission and create better outcomes for our patients and the communities we work with.

We understand that some people may hesitate to apply for employment if they don't meet all listed job requirements. Research shows that this is especially true for women. If you believe your profile is a good match for this position, we invite you to apply even if you don’t fulfil every listed qualification. 

We encourage applications from individuals of all genders, ages, ethnicities, backgrounds, religions, beliefs, ability status, and all other diversity characteristics. 

MSF does not tolerate sexual exploitation and abuse, any kind of discrimination or harassment, including sexual harassment.

MSF-Swiss is seeking to employ 1 (one) qualified candidate in the Khartoum Project for the position of Fin/HR Assistant. Interested applicants may find the detailed job description of this position below.

Main Purpose of the position:

Execute administrative tasks and do follow up of project accountancy, according to administration manag-er’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

Responsibilities

• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments. 
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability. 
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance. 
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management. 
• Update Social security & Tax office employee files in order to meet legal requirements and duties. 
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll. 
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests. 
• Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative. 
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc. 
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity. 
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation. 
• Make all administrative information available to the staff (posting, meetings, etc.) 
• Classify and prepare all accounting pieces as requested by the Administration Manager. 
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA). 
• Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.

Context Specific Responsibilities

• Take the role as focal point for all MoH incentive staff working in supported facilities.
  • Prepare and control all MOH incentive payments. 
  • Visit the different facilities on a regular basis to discuss and implement clear and efficient processes together with the manager.
  • First contact for MOH incentive staff and MSF staff for questions concerning incentive payments, processes and regulations.
• Manage and follow up on casual workers. 
  • Manage the pool of casual workers ensuring a fair and transparent selection process for tasks.
  • Follow up on casual workers request.
  • Prepare payment sheets and ensure their correctness and validation.
  • Responsible for all reporting concerning daily workers (monthly follow up, control of maximum days worked, etc.).

Education: 

• Essential: University degree (min. 3 years) in administration, business, economics or another relevant field

Experience: 

• Essential: 2 years’ working experience in relevant jobs.
• Desirable: Experience in MSF or other NGOs

Language: Essential: Fluent Arabic and English.

Knowledge: 

• Essential: computer literacy (word, excel, internet, other programs)
• Knowledge of Homère and/or Unifield are an asset.
• Flexibility, affinity to details, service orientation, teamwork and high-quality work.

All applications should at the minimum include:

• Complete CV, detailing the applicant’s education, professional experience
• Accurate contact information (candidate’s primary and secondary phone number)
• Cover letter detailing your motivation for this specific position
• Copy of the National identification document (National Number/national ID/Passport)
• Copies of relevant diplomas and certificates mentioned in the CV
• Contact information of previous employer(s) and other references

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED

Applications for this position can exclusively be summited via Sudanjob.net. Candidates are required to fill a Google Form with their information and submit their documents via the same form to be considered.

Candidates who are unable to submit their application online may alternatively hand in a physical application, including all required documents, at the MSF Swiss Office in Karari Locality (Riyad Thawra, House No. 1528), Khartoum State.

The application deadline for this position is 15 January 2026 at 23:59pm. Any submissions after this deadline will not be considered.

Only short-listed candidates will be contacted. In this recruitment process, candidates will have to pass a written test and an interview.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your data only for the recruitment process, to have all the necessary information and documents to proceed with the recruitment, validate your application, and select the most suitable candidate. Your data will be treated confidentially and will be destroyed after 12 months. Only those involved in the recruitment process have access to it. MSF does not sell your data under any circumstances.

In order to apply for this position, please fill in the form and upload the documents using this link: https://forms.gle/fmB5e2KUv2dfZz2z5