Reporting to the logistics Officer, the logistic assistant will manage the projects/programs. The aims of the job are to assist in providing secretarial services/administrative support and in ensuring the smooth functioning of the project/program office.

2. Duties and area of responsibility 

• Provide basic logistic services
• Make administrative and logistic arrangements of project activities (meetings, workshops etc.)
• Ensure the functioning of computer software and hardware
• Prepare security updates and do a regular virus check-up
• Monitor availability of supplies (spare parts, stationary etc.) and arrange for replenishment
• Regularly update the project/programme inventory list
• Assist in the coordination of the project/programme office’s operations

3. Specific Activities and duties of the position

• Purchasing all needed material of WHH Office and procure goods and services for the projects. 
• Getting quotations and prepare competitive, restricted and national tenders as per WHH policy. 
• Making of competitive bid analysis (CBA), contracts, and translation of contract .
• Checking of all goods and services samples based on contracts specifications. 
• Preparing PO/contracts for all goods. 
• Supervising of all suppliers’ activities of projects. 
• Updating fuel consumption report on monthly based. 
• Close coordination with site supervisors regarding projects activates. 
• Preparing monthly reports and weekly plans for projects activities. 
• Process of all bills for Finance Department. 
• Having strong communication skill inside and outside the organization. 
• To organize and maintain logistics related files and documents as per WHH established standards. 
• To oversee the maintenance of travel logs. 
• To provide technical and logistical support to WHH staff and consultants as requested. 
• Performs any other job responsibilities as assigned by the Head of logistics. 
• Full compliance with WHH rules, regulations and policies, implementation of corporate operational 
• Responsible to follow absolutely binding the anti-corruption policy of Welthungerhilfe in all operations. 
• Project compliance with corporate human resources policies and strategies. 
• Compliance with corporate rules and regulations in the field, WHH procurement policy including sourcing 
• strategy, supplier selection and evaluation, quality management, e-procurement promotion and 
• Fulfillment of any other tasks which are assigned by the management and correspond in general with the character of this position

Qualifications & Experience:

• Education required: Bachelor’s degree in business administration, logistics management or related field .
• Work Experience: 2 -5 years’ experience in a logistics-related position. Preferably with NGOs, UN agencies, and private companies.       

 Knowledge, Skills & Abilities:

• English Language skills.
• Demonstrate good judgment and sound logistic procurement "common sense.”
• Demonstrable problem-solving skills and a high level of attention to detail.
• Organized and able to work in a fast paced and deadline driven environment.
• Excellent in Microsoft Office programs, especially Excel spreadsheets. 
• Excellent written and verbal communication skills.
• Values collaboration and contributing to the shared goals and success of the team.    

Application procedure:

Interested applicants can submit their Motivation letter, CVs , certificates, including copies of certificates, national ID, providing names of three referees and a telephone contact. The applications are to be submitted: Via Sudanjob.net or WHH Port Sudan Country Office. 

Only short-listed candidates will be contacted.

Qualified females are strongly encouraged to apply.