Purpose:  

Under the direct supervision of the Program Manager, The Country Monitoring, Evaluation and Learning Coordinator is responsible for provide an efficient monitoring, Evaluation, Accountability and Learning System, Support and work with technical expertise to provide program management and ensure technical quality of all AORD programing and operation.  MEAL Coordinator will be responsible for all MEAL related program activities (planning, design/proposal development, project start-up, implementation and close-out), providing support to ensure quality assurance and result-based management and inform decision-making, accountability, reporting and learning in a timely and strategic manner among all operation. S/he will address identified needs through capacity building to enhance MEAL system among AORD operations, and technical support on data collection methods, data analysis, data quality assurance The MEAL Coordinator will also play a key role in organizational culture change and strategic planning, to ensure that data (from monitoring, evaluation, feedback, context analysis, and gender analysis) is consistently used to drive improvements in programming, and to ensure that a culture of continuous learning is developed in the Country Program.

Technical Responsibilities: 

1. Building on existing practices, to establish a coherent AORD MEAL system (approaches, procedures, structures) across all programs, ensuring community participation
2. Provide strategic direction for the development and optimization of MEAL systems and resources to account for AORD Program’s growing programming portfolio by guiding implementation of AORD recommended resources and systems for MEAL in the country program.
3. In close collaboration with the Management Team and Partners, put in place an operational MEAL plan including setting up of mechanisms to monitor and document the progress of implementation of Program activities, and ensure adherence to all AORD policies, guidelines and procedures.
4. Developing the project MEAL activities (Project Log frames, detailed M&E plan, Activity Targets Trackers (ATTs), Quality Benchmarks, Indicators performance Tracking Table (IPTT), accountability, Data audit and learning plans) within the 1st month of the project life in close collaboration with the technical expertise, project team and partners. 
5. Results monitoring and learning for decision making by tracking and maintaining Project Performance Tracker (IPTT) to flag/address required performance improvements on monthly basis.
6. Develop and review program data collection tools to ensure that tools provide required information on program indicators.
7. Implement data quality assurance activities according to the MEAL plan (e.g. data verification and spot checks).
8. Analyze project data from the project team and produce strategic analysis for the project management team, ensure that all MEAL data collection and analysis is gender sensitive
9.  Conduct monthly Quality Benchmark (QB) monitoring for implemented program and ensure that improvement actions are developed & logged into the action tracker for follow up
10. Implement data quality assurance activities according to the MEAL plan (e.g. data verification and spot checks).
11. Perform any other duties as may be assigned from time to time by line Manager.

Design and Operationalize Accountability Mechanism 

1. Support the project team in the development of information sharing materials/briefs, posters and brochures, and dissemination of Program information materials to relevant stakeholders, partners and beneficiaries.
2. Facilitate the project team to set up relevant contextualized feedback and complaints infrastructures, mechanisms, and approaches to receive feedback and complaints from beneficiaries including children based on the accountability and feedback guidelines.
3. Collect and manage complaints and feedback in close coordination with Program team. Track timeliness of response to complaints and maintain an updated Program complaints tracker.
4. Training beneficiaries, community stakeholders, and program participants on the AORD complaint response mechanism to promote downward accountability.

Integrate ICT in the project MEAL system 

1.  Support implementation of program MIS and integration of Geographical Information System (GIS) in program reporting. Support GIS mapping and dissemination of MIS/GIS reports. Provide MIS content/requirements and feedback to MEAL team and document progress on indicators/achievement of targets.

2.  Enhance use of digital data management within the program, this includes use of Kobo and ODK among other programs.

 Build culture of Learning and Knowledge Management

1. Participate/coordinate the design of quantitative and qualitative participatory Program evaluations (baseline, annual and final evaluations), assessments, reviews and other special studies.
2. Facilitate documentation of the project results, impact, best practices and the most significant changes. 
3. Document learnings and best practices; disseminate learnings, reports, publications and participate in learning sessions, and ensuring that the lessons learnt are utilized to inform programming and advocacy.
4. Support conceptualization and planning of learning events/activities. 

 Planning, Budgeting and Reporting:

1. Coordinate with Technical and project teams for appropriate allocation of MEAL resources and budget in project reviews and annual plans.
2. Provide day to day direct support to the project team in preparation and reviewing of annual and quarterly project plans and reports, ensure that project reports meet donor reporting standards.
3. Oversee the MEAL budget utilization, and ensure timely implementation MEAL activities.

  Communication and Networking 

1. Create and sustain positive working relationships internally with other technical staff; externally with the district local government and CSO partners, and other stakeholders, and also maintain an up to date understanding of key development trends in the project area.
2. Representing the project in various thematic coordination meetings and forums as may be requested by the line manager or Field Offices. 

Job Requirement (Knowledge, Experience and skills)

Skills and Behaviours 

• Holds self-accountable for making decisions, managing resources efficiently.
• Holds the team and partners accountable to deliver on their responsibilities 
• Future orientated, thinks strategically
• Builds and maintains effective relationships with their team, colleagues, Members and external partners and supporters.
• Values diversity sees it as a source of competitive strength.
• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.
• Honest, encourages openness and transparency.

 Academic background, experience and person specifications:

 Minimum of a Bachelor’s Degree in Statistics, Public Health, Sociology or Development Studies preferably with Post Graduate training in M&E or Project planning and Management.

• Minimum of three years working experience in monitoring and evaluation working experience (preferably in education/protection/health/nutrition/ /FSL related programs with an International NGO). 
• Experience collecting data through quantitative and qualitative methodologies  
• Experience interviewing community members and leaders and/or facilitating focus group discussions (especially with beneficiaries including children)
• Understanding of the basic standards to ensure data quality 
• Knowledge of data analysis principles and software.
• Familiarity with mobile data collection platforms (like Kobo Collect, ODK, Survey CTO, etc). Experience with monitoring and evaluation techniques to assess the quality and effectiveness of program strategies for program learning

Physical Environment and Demands:

Office based in HQ with regular visits to the field 

Level of Contact with Children: 

high interaction

Child Protection: 

 Demonstrate commitment to AORD’s Protection and safeguarding policy and PSEA policy through implementing the policy and report any actual or potential risk situations following the reporting procedures, being aware of abuse and risks to children, being vigilant, becoming familiar with the CPP, and preventing abuse/protect children.

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