Job Summary  

The Procurement Officer is responsible for coordinating local procurement activities and processes to acquire goods and services in support of the delivery of high-quality programming to the poor and vulnerable. The incumbent leverages knowledge and experience to successfully coordinate the quality and efficiency of procurement and purchasing activities and ensure stewardship, integrity, transparency, and accountability.

Roles and Key Responsibilities

• Coordinate fully compliant procurement systems and operating procedures for country by assessing its effectiveness and efficiency and recommending improvements. Contribute to ensuring compliance with CRS procurement principles, standards, policies, donor regulations, and local statutory requirements. 
• Collaborate with various departments across programs to develop and maintain an up-to-date procurement plan that includes all necessary requirements (such as  quantities, quality, delivery requirements, etc.) for goods, cash and voucher assistance (CVA) and services. Provide pricing information to assist budget holders with budget preparation. 
• Coordinate the sourcing process to ensure the best value for money. Key activities include market assessments and price monitoring, defining supplier evaluation criteria, facilitating transparent and consistent bidding and vendor selection processes, quality and availability of goods assessment, and contract/purchase order preparation.
• Communicate with other procurement staff and various program and operations units to coordinate and track goods/services delivery and receipt and keep everyone informed of the status. Collect information to confirm that goods/services and cash and voucher assistance (CVA) assets delivered are what have been ordered in the correct quantities and quality; they arrive on schedule and at the right cost. 
• Maintain correspondence and constant contact with suppliers and voucher vendors to follow up on the execution of contractual terms and conditions, and handle issues if needed. Monitor and report on supplier performance, noting current and/or potential issues and/or inefficiencies and assist with contract/purchase order modifications. 
• Monitor contract agreements and coordinate with vendors or contractors on the status of projects or services. Regularly provide progress reports to the Procurement leadership. 
• Accountable for transparency within the procurement department by ensuring a complete, accurate and up-to-date document trail of all procurement processes, vendor files, and procurement and inventory databases to assist with control and accountability. Prepare reports and facilitate document retrieval in case of delivery discrepancies

Basic Qualifications 

• Bachelor's Degree in Business Administration or equivalent experience.
• Minimum 2 years’ work experience in procurement/purchasing management, administration.

Preferred Qualifications 

• Experience in World Bank Procurement regulations. 
• Experience in an international organization.
• Specific CVA programming experience.
• Knowledge of market assessments. Professional certification.
• Experience with Oracle ERP or another procurement management system.

Knowledge, Skills and Abilities  

• Understanding of procurement principles, contract negotiation, and supplier/vendor management. 
• Proficient in MS Office packages.
• Excellent written and verbal communication skills, including via Outlook and Teams. Responsive and proactive in a remote working environment.
• Good knowledge of various donor procurement regulations (e.g. USAID, EU, UN). 
• Knowledge of international and national procurement regulations and local market conditions.
• Knowledge of contract terms, as well as a proven ability to successfully complete purchase orders against specifications. 
• Good planning and coordination skills and ability to prioritize competing priorities effectively 
• Good analytical skills with ability to make decisions within the scope of defined guidance and agency expectations  
• Proactive, results-oriented, and service-oriented with a focus on meeting customer needs. 

Required Languages: English

Travel: Must be willing and able to travel up to 10% based on country program need. 

Supervisory Responsibilities: None

Agency Competencies (for all CRS Staff):

Agency competencies clarify expected behaviors and attitudes for all staff. When demonstrated, they create an engaging workplace, help staff achieve their best, and help CRS achieve agency goals. These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results. 

• Personal Accountability – Consistently takes responsibility for one’s own actions.
• Acts with Integrity - Consistently models values aligned with CRS Guiding Principles and mission.  Is considered honest.
• Builds and Maintains Trust - Shows consistency between words and actions.
• Collaborates with Others – Works effectively in intercultural and diverse teams.
• Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things.

Agency Leadership Competencies:

• Lead Change – Continually looks for ways to improve the agency through a culture of agility, openness, and innovation.
• Develops and Recognizes Others – Builds the capacity of staff to reach their full potential and enhance team and agency performance.
• Strategic Mindset – Understands role in translating, communicating, and implementing agency strategy and team priorities.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. 

What We Offer: 

CRS offers a comprehensive benefits package and the opportunity to work in a collaborative, mission-driven culture that is committed to improving the lives of the poor throughout the world.

CRS' talent acquisition procedures reflect our commitment to protecting men, women, boys and girls safe from abuse, exploitation, and harm. 

All qualified candidates are encouraged to apply for this position, especially females and those from marginalized and people with disabilities backgrounds

CRS is an Equal Opportunity Employer.

Submission location: - 

If interested, please submit a cover letter, resume and copies of your education and work certificates to Lobour Office - Wad Madani, Al Gazira Ensure that your cover letter or resume has a phone number where you can be reached.