Job Summary

The Administrative Officer will provide leadership and coordination for a wide range of administrative services to ensure smooth, efficient, and compliant operations in support of project implementation. This role oversees office management, guesthouse operations, facilities, travel logistics, and general administrative support functions. The Admin Officer is responsible for ensuring that all administrative systems and processes align with organizational policies, donor regulations, and local laws. The position also serves as a key liaison with government officials, landlords, service providers, and other external stakeholders, while ensuring high-quality support to staff and visitors.

Roles and Key Responsibilities 

• Oversee daily office administration, ensuring efficient operations and a professional work environment.
• Manage guesthouse facilities, including planning, maintenance, and ensuring a safe, clean, and comfortable environment for staff and visitors.
• Supervise Facilities Assistants and cleaners to ensure all offices and guesthouses are well-maintained.
• Coordinate timely repair and maintenance of office and guesthouse equipment, furniture, and utilities.
• Ensure administrative processes, systems, and policies comply with organizational standards, donor regulations, and local laws.
• Maintain accurate administrative records, including lease agreements, service contracts, and licenses, ensuring renewals are completed on time.
• Support procurement processes related to administrative needs (office supplies, furniture, maintenance contracts, etc.) in compliance with procurement policies.
• Manage organizational assets, ensuring effective tracking, utilization, and safeguarding of equipment and supplies.
• Support negotiations and renewals of office and guesthouse lease agreements.
• Ensure compliance with occupational health and safety standards in the workplace.
• Coordinate safety drills, briefings, and related awareness sessions for staff and visitors when needed.

Basic Qualifications 

• High School diploma required. Bachelor’s degree in business administration or relevant field preferred. 
• Minimum of 3-5 years’ work experience in administrative support functions, with increasing responsibility. 

Preferred Qualifications 

• Experience with a local or international NGO is a plus.
• Additional education may substitute for some experience.
• Experience and proficient skills in MS Office packages (Excel, Word, PowerPoint, Visio) and information management systems.

Knowledge, Skills and Abilities  

• Good planning, organizational and time management skills
• Strong customer service orientation with very good communication and interpersonal skills 
• Ethical conduct and ability to maintain confidentiality 
• Proactive, resourceful, solutions-oriented and results-oriented

Required Languages: List of languages required to perform the job 

Travel: include percentage of required travel, if applicable. Could be stated as Must be willing and able to travel up to 10 %. 

Supervisory Responsibilities: Should list either yes or no depending on the role

Agency Competencies (for all CRS Staff):

Agency competencies clarify expected behaviors and attitudes for all staff. When demonstrated, they create an engaging workplace, help staff achieve their best, and help CRS achieve agency goals. These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results. 

• Personal Accountability – Consistently takes responsibility for one’s own actions.
• Acts with Integrity - Consistently models values aligned with CRS Guiding Principles and mission.  Is considered honest.
• Builds and Maintains Trust - Shows consistency between words and actions.
• Collaborates with Others – Works effectively in intercultural and diverse teams.
• Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things.

Agency Leadership Competencies:

• Lead Change – Continually looks for ways to improve the agency through a culture of agility, openness, and innovation.
• Develops and Recognizes Others – Builds the capacity of staff to reach their full potential and enhance team and agency performance.
• Strategic Mindset – Understands role in translating, communicating, and implementing agency strategy and team priorities.

Supervisory Responsibilities: No.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. 

What We Offer: 

CRS offers a comprehensive benefits package and the opportunity to work in a collaborative, mission-driven culture that is committed to improving the lives of the poor throughout the world.

CRS' talent acquisition procedures reflect our commitment to protecting men, women, boys and girls safe from abuse, exploitation, and harm. 

All qualified candidates are encouraged to apply for this position, especially females and those from marginalized and people with disabilities backgrounds

CRS is an Equal Opportunity Employer.

Submission location: - 

If interested, please submit a cover letter, resume and copies of your education and work certificates to Lobour Office - Wad Madani, Al Gazira Ensure that your cover letter or resume has a phone number where you can be reached.