Job Summary

The Administrative Manager is responsible for managing and delivering responsive, effective, and efficient administrative services to support the successful implementation of the Thabat Project in Medani. This includes oversight of office administration, establishment of new offices, guest house management, staff visa and work permit tracking, fleet management, and representation with the Humanitarian Aid Commission (HAC) and other government entities. The Administrative Manager ensures that stewardship of resources, accountability, and high-quality service approaches are integrated into all administrative systems, policies, and procedures, thereby contributing to smooth, compliant, and efficient project operations.

Roles and Key Responsibilities:

• Act as focal point with HAC and represent the office in relevant forums and external engagements.
• Ensure administrative systems, processes, and policies are in line with agency standards and donor and local law regulations. 
• Recommend changes in office practices and coordinate revision of systems, policies, and procedures to contribute to operational excellence. 
• Oversee negotiation, renewal, and compliance of lease agreements, utilities, and service contracts for office premises.
• Ensure effective daily management of office operations, including allocation, utilization, and maintenance of office space and facilities.
• Plan, coordinate, monitor and report on activities and required resources to ensure cost-efficient and quality service delivery from administrative support functions. Anticipate delivery challenges to ensure service continuity.
• Provide guidance, oversight, and performance management to the Admin Officer, ensuring effective delivery of administrative functions.
• Coordinate the administration function to ensure support services are delivered with high quality in an efficient manner. Help address challenges that affect the proper stewardship and optimal utilization of program assets and resources. 
• Oversee the efficient use and management of CP assets and rented facilities. Ensure fully compliant procurement for office supplies and asset management systems. Organize inventory monitoring, control, and reporting.
• Serve as the key liaison and maintain relationships with relevant external stakeholders (landlords, service providers, etc.) on assigned administrative matters and ensure required authorizations and documents are up to date.
• Help ensure staff have access to relevant information, training, and safety materials and equipment to ensure a safe and sound work environment.
• Manage the provision of travel and support and services to staff and visitors. Manage event planning activities, including delegation visits, training, and workshops.

Basic Qualifications:

• Bachelor degree in business administration or another relevant field. 
• Minimum of 7+ years’ work experience in administrative support functions, with increasing responsibility with INGOs.
• 3 Years’ management experience, proven experience managing large facilities.
• Professional English and Arabic skills. 
• Proficient in MS Office packages (Excel, Word and PowerPoint) and information management systems.

Knowledge, Skills and Abilities  

• Very good planning, organizational and time management skills
• Ability to make sound judgment and good decisions
• Strong customer service orientation with very good communication and interpersonal skills 
• Ethical conduct and ability to maintain confidentiality 
• Proactive, resourceful, solutions-oriented and results-oriented

Required Languages - Fluent written and spoken Arabic and professional level of written and spoken English required.

Travel - Position is based Madani, must be willing and able to travel up to 20% to project areas

Agency Competencies (for all CRS Staff):

Agency competencies clarify expected behaviors and attitudes for all staff. When demonstrated, they create an engaging workplace, help staff achieve their best, and help CRS achieve agency goals. These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results. 

• Personal Accountability – Consistently takes responsibility for one’s own actions.
• Acts with Integrity - Consistently models values aligned with CRS Guiding Principles and mission.  Is considered honest.
• Builds and Maintains Trust - Shows consistency between words and actions.
• Collaborates with Others – Works effectively in intercultural and diverse teams.
• Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things.

Agency Leadership Competencies:

• Lead Change – Continually looks for ways to improve the agency through a culture of agility, openness, and innovation.
• Develops and Recognizes Others – Builds the capacity of staff to reach their full potential and enhance team and agency performance.
• Strategic Mindset – Understands role in translating, communicating, and implementing agency strategy and team priorities.

Supervisory Responsibilities: Admin officer.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. 

What We Offer: 

CRS offers a comprehensive benefits package and the opportunity to work in a collaborative, mission-driven culture that is committed to improving the lives of the poor throughout the world.

CRS' talent acquisition procedures reflect our commitment to protecting men, women, boys and girls safe from abuse, exploitation, and harm. 

All qualified candidates are encouraged to apply for this position, especially females and those from marginalized and people with disabilities backgrounds

CRS is an Equal Opportunity Employer.

Submission location: - 

If interested, please submit a cover letter, resume and copies of your education and work certificates to Lobour Office - Wad Madani, Al Gazira Ensure that your cover letter or resume has a phone number where you can be reached.