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Duties and responsibilities:
Major Functions/ Responsibilities: Project supervision: - Support, train and supervisor Sector/ Project Officers and Field Coordinator to coordinate, supervise and delivering results and implementing all projects activities described in project documents in daily based at the field.
- Responsible of communication with Sector/ Project Officers, and Field Coordinator and ensure their complaints are response with required standards, besides managing of all resource needed for implementation including receiving/ procuring of working tools and delivery supplies and equipment, kits, materials and supplies to the beneficiaries.
- Support, train and supervisor Sector/ Project Officer, and Field Coordinator to delivering results, implementing all projects activities and ensuring quality control.
- Support Sector/ Project Officers and Field Coordinator to ensure the follow-up of the subcontracted activities, as well as the quality of the works of the services providers.
- Give timely solicited decisions in manner in case of any difference in the work plan or project inputs, in addition to monitoring and observation of all activities and inputs.
- Hold weekly meetings with the Sector/ Project Officer, and Field Coordinator at the field to make weekly action plan and discuss weekly reports.
- Participate in internal HOPE weekly meetings and external meetings with partners include donors, stockholders, and sectors.
Design and Implementation of project objectives: - Support, train and supervisor Sector/ Project Officers and Field Coordinator to Ensure that the project objectives and output are taken into consideration during implementation in accordance with the project documents.
- Support, train and supervisor Sector/ Project Officers and Field Coordinator to Oversee the outcomes and the impacts of the interventions made to the community.
- Developing of Technical Standard of Operations (SoPs) for related sectors and its activities and train the technical staff.
Finance and Grant Management: - Oversee of the implementation of detailed project work plans and spending plans for all project activities.
- In consultation with Sector/ Project Officer / Field Coordinator/ Area Coordinator/ Finance Officer to put work plan, support field staff to develop TOR/ PRS for each activity include budget breakdown, write payment requests and develop quality of project activities.
- In consultation with Sector/ Project Officer / Field Coordinator/ Area Coordinator/ Finance Officer to review every activity expenditure on a monthly/ quarterly basis; compare with project work plans and overall progress.
Communications, Partnership and Alliances Engagement: - Support, train and supervisor Sector/ Project Officers and Field Coordinator to Collaborate with local authorities, NGOs, and other stakeholders to coordinate and implement project interventions as needed.
- Ensure relevant synergies and linkages between HOPE and Partners/ stakeholders.
- Maintain effective communication with all stakeholders and partners.
- Support and supervisor Sector/ Project Officers and Field Coordinator to Plan and organize the project missions, including communication with the mission teams as well as briefing and debriefing meetings for the missions.
- Support Sector/ Project Officers and Field Coordinator on requesting HAC to take permit for missions and project activities.
- Support, train and supervisor Sector/ Project Officers and Field Coordinator to Monitoring the humanitarian situation, and gaps in the targeted area and propose recommendation and action plan.
Monitoring & Evaluation (M&E) and Reporting - Analyzing and interpreting data collected through monitoring activities and preparing reports to communicate findings and recommendations.
- Adhere to the organization's policies, procedures, and guidelines for conducting protection-monitoring activities.
- Monitor and evaluate the effectiveness of protection interventions, collecting and analyzing data to inform programmatic decisions.
- Ensuring the protection and confidentiality of individuals or communities during data collection and reporting and adhering to ethical standards and guidelines.
- Support, train and supervisor Sector/ Project Officers and Field Coordinator to Oversee and Follow-up the implementation of detailed project works plans in the field together with MEAL Officer in HQ.
- Check field ongoing activities, update the protection case management database and fill in the MEAL format of Monitoring Field Visit.
- Check activities report, and any other briefing reports/ updates as requested by Field Coordinator/ Area Coordinator/ MEAL Officer/ Managers.
- Attend Sector and sub-sectors meetings, as well as make and submit the 5Ws to the sectors.
- Support Sector/ Project Officers and Field Coordinator to close the projects, handover, make the internal 4Ws, compile in the internal data base.
Others: - Apply and maintain the projects documentation system at state level.
- Prepares contract of service providers such as trainers and contractors.
- Any other task or responsibility determined by management of HOPE.
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Minimum Qualification, Skills and Experience Required:
Minimum Qualification, Skills and Experience Required: - Strong management and supervisory skills and experience (at least 3 years’ relevant experience);
- Fluent written and oral communication skills in English Language and knowledge of local language(s) is a plus.
- Relevant technical qualifications and expertise in Protection/ WASH/ FSL/ and/or experience in the field of Protection (Child Protection, GBV, and General Protection), or/and WASH or/and FSL or/and Cash-based Intervention (CBI).
- A bachelor's degree in related field; bachelor's degree required; master’s degree preferred.
- Experience in community engagement and working with government and community stakeholders.
- Good analytical and report writing skills.
- Ability to work independently and manage multiple tasks effectively.
- Ability to work under pressure in an insecure environment.
- Computer skills with proficiency in Microsoft Office Suite.
- Excellent survey/ assessment skills and knowledge to write quality reports; and
- The position requires flexibility, adaptability, and a commitment to the project objectives.
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