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CARE Internationl is an organization driven by its mission to overcome poverty and social injustice. CARE International in Sudan is part of CARE International, whose vision is to seek a world of hope, tolerance, and social justice, where poverty has been overcome and people live in dignity and security. We are known everywhere for our unshakable commitment to the dignity of people. CARE and partners contribute to the empowerment of the most marginalized and vulnerable rural women and girls to exercise their rights.
Photo: Youth training session in Kass, South Darfur @CARE
Background: The HR Officer is responsible for managing Human Resources functions at Gedarif, which includes recruitment, staff orientation, and administration of all Human Resources matters at CARE. HRO is responsible for assisting, coordinating and implementation of the HR policies, maintaining proper HR records, and work with Program and Program Support sections to develop strategies, implement Performance management and staff development activities. S/he is expected to maintain effective internal and external work relationships to enable the HR Department to achieve its objectives as per CARE. |
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Duties and responsibilities:
a) Implementation of HR manual b) Maintain updated leave record of all staff in Gedarif. c) Ensure proper documentation and procedure followed for all staff transactions such as appointments, confirmation, promotion, transfer, re-assignment, separation, etc. d) Assign employee ID number & Category ID to new employees. e) Maintain all personnel correspondence and ensure correspondence is in the interest of CARE and lawful. f) Focal Point for Medical Insurance, ensure all staff and dependents have medical insurance, processing of claims and any other related issues. g) Assist HR team in budget preparation
2. Staff Recruitment and Contracts
a) Coordinate recruitment process as per HR recruitment policy and procedure and communicate effectively with HAC & Labour Office to obtain recruitment approvals. b) In consultation for the adverting all existing vacancies both internally and externally and source from existing database. c) Work closely with hiring managers in preparing interview schedules. d) Prepare and send invitation letter for written test and oral interviews as per schedules to the shortlisted candidates. e) Prepare Contract for employees in accordance with the HR policy and administer an effective system for the follow-up of contracts duration and renewals. f) Follow-up probation periods of staff and timely confirmation/non-confirmation within stipulated period. g) Ensure salary adjustment is reflected properly in payroll and prepare Salary Adjustment letters and distribute to respective projects and departments
3. Staff Orientation and Induction
a) Organize and implement staff orientation sessions for the newly hired employees in Gedarif. b) Ensure updated participant list and send invitation letters to participants for the orientation. c) Prepare the orientation schedule in liaison with relevant managers. d) Assist Sub/Field Offices to implement staff orientation sessions when necessary. e) Update orientation database twice a year to ensure all new employees receive orientation. f) Follow up to ensure all new staff have completed Mandatory Trainings.
4. HR Information system
a) Operate HR database. Record and enter newly recruited employees' personnel related data into the system. b) Assign employee ID number to new employees. c) Update data in the database on employees' personnel changes including staff promotion, transfer, separation, re-assignment and salary changes. d) Make entry of performance rating and printout increment letters and summary list. e) Generate monthly reports from the database as per requirement
5. Any other assignment
Performs any other assignment as required by HR Manager or Mission Management
Authority: Directly reports to Head of Office Directly supervises: N/A; may require supervising HR assistant if needed. Budgetary responsibility: Assist in budget preparation for HR department.
Contacts and Key Relationships: Program and Program support managers and officers; HR Manager and Officers of Field Offices.
Working Conditions: Based in Gedarif |
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Minimum Qualification, Skills and Experience Required: Education: Minimum Bachelor's degree in relevant subject from reputed University, preferably with major in Human Resources Experience: 3 years working experience in human resources. Experience in International Organization will be given preference. Language: Good communication skills (written and oral) in both Arabic and English. Computer skills: Word processing, Spreadsheet, familiar with internet are essential. Others: Ability to work in a team environment; Good interpersonal skills.
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Interested candidates who fulfil the above requirements are requested to drop the CVs with cover letter, supporting documents and names, addresses and contacts of three professional non-relative referees (one of the referees being a former or current supervisor) at: Gedarif HAC & Labour Office. Or apply online via: https://www.sudanjob.net Note: Any persuasion will disqualify the candidates. Only short-listed candidates shall be invited for the interview. Please write the position applied for at the top right-hand corner of the envelope. Our diversity is our strength; we encourage people from all backgrounds and experiences, particularly women to apply. |
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