The Systems Department is committed to implementing and maintaining the highest standards of efficiency and integrity in service delivery to both internal and external stakeholders. The Systems Department facilitates and manages organizations Procurement, Transport, Warehouse and Assets functions in line with formulated internal frameworks and being compliant with set donor regulations and guidelines. 

The overriding objective for all Concern Worldwide System's activity is the prompt and effective provision of materials, goods and services to Concern Worldwide beneficiary populations in compliance with donor specifications. 

The Senior Procurement Officer will be responsible and accountable for the Procurement of Supplies/Goods, Services and works custom clearance, delivery of goods, services and works in Concern’s office in Port Sudan, and field offices where needed. He/she will execute his/her duties in accordance to Concern Worldwide Policies & Procedures and donor guidelines. He/she will effectively and efficiently support procurement systems, processes and activities to deliver quality programing on time in line with organizational strategy, donor requirements and within allocated budgets.

Documentation & Compliance:

• Ensure that all procurement related activities are well documented, are in compliance to all procurement frameworks and laid down policies and procedures by:
• Manage and track field procurements, review contracts and procurement files from the field offices.
• Manage vehicle rental contracts and payments
• Support the Logistics Coordinator in tracking procurements going through the Dublin Office.
• Liaison with admin team and support Logistic coordinator in the management of importation process and custom clearance processes with government officials and custom clearance agents.
• Ensuring that all Supplies Requests and subsequent documentation are approved in line with the Country Delegation of Authority Matrix. 
• Following the correct solicitation procedure for different procurement thresholds and filing all procurement related documentation in soft copy on the server.
• Being responsible for preparing RFQs, etc. for review and approval before sharing with potential vendors.
• Manage Database of suppliers and set up approved supplier list
• Co-ordinate & set up weekly purchase committee meetings.
• Oversea the full procurement process for all supplies/Goods, services and Works, ensuring that procurement processes outlined in Concerns International Procurement Guidelines are followed at all time.
• Ensure that Suppliers Requests (SR’s) are received with full (adequately detailed) specifications of the supplies requested and that all sections of the form are adequately completed.
• Being responsible for preparing all necessary paperwork, requesting quotations, evaluating quotations and putting LPO has and contracts in place.
• Ensuring that the evaluation and selection criteria of vendors/supplier is appropriately executed and documented as outlined in the international procurement manual.
• Ensuring that the correct and appropriate contract is prepared, reviewed and duly approved upon selection of a vendor/supplier.
• Ensure that all procurement requests are processed efficiently and timely.
• Demonstrate full knowledge of the supplier market.
• Ensure that no unnecessary delays occur during the process of requesting quotations, during the evaluation process or when putting in place a Purchase Order or Contract.
• Provide punctual feedback to budget holders whenever there might be delays at any point during procurement process.
• Oversee the collection and receipt of goods from the suppliers, ensuring that the goods are of the required specifications Maintain and up to date approved suppliers list. 
• Oversee the routine pre-qualification exercises, ensuring that the full process is followed in accordance with the procurement guidelines.
• Provide Support to the Logistic coordinator in preparing tender dossiers to an appropriate standard prior to adverting tenders.
• Efficient management of all documentation and paper trails in the Concern Procurement System.
• Support to coordinate the import process and paperwork for items imported by Concern.
• Brief new staff on the procurement process within Concern Worldwide Sudan in the absence of the logistics coordinator.
• Support the Logistics Coordinator in  organizing periodic training to staff on procurement procedures
• Implementing any outstanding logistics related audit recommendations in liaison with the Logistics Coordinator and Operation Director.

Perform other duties as assigned by the Supervisor.

Essential

• Bachelor’s Degree or a diploma, preferably in Procurement, Logistics, Administration or related field with demonstrated experience in Procurement and (or) Administration in Sudan.
• At least three (3) years of progressive experience with at least two (2) years’ experience with an International NGO in Procurement.
• Demonstrated working knowledge and understanding of the Procurement Cycle.
• Strong computer skills in Word and Excel
• Strong interpersonal skills and ability to relate well with colleagues across all hierarchy levels
• Strong Communication (both oral & written) and negotiations skills
• Fluency in English, knowledge of Arabic is an asset.

Desirable

• Willingness to undertake regular field visits and interact with different stakeholders, especially primary stakeholders
• Excellent interpersonal and communication skills, facilitation skills and writing skills.

Essential

• Managing yourself
• Leadership
• Communicating and working with others
• Delivering Results
• Planning and Decision Making

Desirable:

• Creativity and Innovation
• Influence, Advocacy and Networking

Change Management

Concern Code of Conduct and its Associated Policies.

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s

Core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies

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