The Danish Refugee Council (DRC), one of the world’s leading NGOs, with a focus on responding to displacement, have been registered in Sudan since 2004, delivering life-saving programming in protection, emergency response, shelter, food security and livelihoods, disaster risk reduction, camp management, and humanitarian mine action. DRC has implemented projects in Central Darfur, South Kordofan, Gedaref, Port Sudan, and White Nile. Sudan hosts one of the largest displaced populations in Africa, with over 3.7 million internally displaced people and over 1.1 million refugees from South Sudan, Ethiopia, Eritrea, Central African Republic, Chad, Yemen and Syria. Against a background of political crisis, Sudan faces economic and social turmoil, with sharp increases in food and energy costs, further exacerbated by disease outbreaks and ongoing conflict.

Under the direct supervision of the Umdukhun Base Manager, and technical supervision from the Central Darfur Finance Team Leader, the Finance Officer will be in charge of the daily finance and accounting management of Umdukhun base. The Finance Officer will work on overall financial monitoring and support capacity building for Umdukhun office and partners and practice rigorous financial control mechanism. S/He will make sure that financial procedures, policies, and requirements are implemented in compliance with DRC and Donors and to contribute to the achievement of DRC Vision, Mission & Values

DUTIES & RESPONSIBILITIES

Responsibility 1: Management of the office cash and bi-weekly/monthly cash flow forecasts

• Prepare the bank transfer instructions for suppliers’ payment on time for Umdukhun office.
• Make payments on field when required by program team.
• Manage the cash box for cash payment when necessary.
• Collect financial information from program team and prepare the monthly cash flow forecast and send it to the Finance/Accounting Specialist/ Finance Coordinator.
• Ensure good relations with financial partners (banks, PFA, etc.);

Responsibility 2: Hold the cash book with supporting documents in high quality at weekly/monthly basis

• Ensure accurate recording of all transactions made by cash or bank; monitor timely receipt and expenditure returns from programs team and ensure correct data entry and reconciliation in the cash book; ensure that work advances are accounted for in line with DRC and donors’ financial guidelines.
• Manages daily operation in the area of accounting system which is in line with DRC and donor’s requirements; maintain cash and bank transactions; ensure the use of proper and correct budget code/ budget lines; monitor cash payment and ensure that the records or entries are up-to-date in the cash books; pay attention to the fluctuating exchange rate used for any transactions paid in dollars USD.
• Comply with Finance and Procurement guidelines when dealing with any transactions; provide initiative to review current guidelines and propose relevant recommendations.
• Check the justification of operational advances before making payment and ensure its settlement in a reasonable time.
• Check and control the elements of accounting packages, including the consistency between cash book entries, physical counting, and balances.
• Proceed to the monthly closure of accounting: physical counting, editing of accounting documents (cover sheets), verification of supporting documents.
• Stamp monthly the invoices with the donor stamp and/or the stamp “paid”;
• Ensure proper financial documentation in Umdukhun office; prepare well and send documentation to Area Office in a timely manner; follow the financial checklist which will be developed.
• Regularly track the expenditure in the BFU and advise the programs and support teams; accordingly, monitor availability of funds along all budget lines and advise before approval by the Base Manager. 

Responsibility 3: Management of financial assets and liabilities of the base

• Record all assets and liabilities in the cash book on a weekly/monthly basis and follow properly their settlement.
• Ensure that all payments for suppliers are cleared up on time
• Ensure a monthly reconciliation of all assets/liabilities in X-es overview received from the region office/Headquarter.

Responsibility 4: Management of the archiving of finance records of the base.

• Ensure monthly scanning of finance records and save them on finance hard drive/drop box.
• Update the monthly scanning report and share it with the Finance/Accounting Specialist/ Finance Coordinator.
• Ensure monthly archiving of finance records and their transfer to the archive room in Area Office.
• Ensure that reallocation request of costs is archived in related finance records when previous allocation has been modified.

Responsibility 5: Tax deduction and remittance on time

• Ensure that the withholding taxes is well calculated, recorded in the cash book and paid on a monthly basis.
• Follow up on the staff statutory and taxes payment on a monthly basis and ensure that all receipts are collected and archived.
• Collect the taxes clearance certificate or credit notes when the payment is done.
• Ensure a good relationship with the tax offices of Umdukhun
• With the support of Finance/Accounting Specialist and/or Finance Coordinator, take the role of info-sharing with staff in relation to HR matters (PAYE, PENSION, NSITF, NHF Payment).

Other kinds of support required for this position

• Participate in audits preparation/execution (compilation of audit requirements)
• Provide feedback and enhance internal controls to satisfy audit requirements; take part of providing data and records during the audit process; report immediately on irregular spending to Finance/ Accounting Specialist or Finance Coordinator as deemed appropriate.
• Identify the technical problems encountered at Umdukhun base to be addressed by the management.
• Provide technical support to the program team of Umdukhun base.
• Take part in regular staff meetings with respect to the weekly tasks report in line with performance management

Experience and technical competencies:

• A minimum of 2 years of relevant professional experience in general accounting, finance, and clerical experience is needed.
• Experience working with International Non-Governmental (INGO) will be considered as an asset.
• Ability to work closely and effectively in a team to achieve work priorities and objectives.
• Enthusiasm as a team player, who is flexible, always ready to take on new challenges and drive for results in a dynamic environment
• Ability to plan, organize, prioritize, and deliver under pressure.
• Ability to provide technical guidance and advice especially to non-finance colleagues.

A Good knowledge of Microsoft Office (Excel, Word, Etc.) is required.

EDUCATIONAL QUALIFICATIONS

University Degree preferably related to Finance, Accounting, Administration and Business.

LANGUAGES  

• Fluency in written and spoken Arabic and English

Knowledge of local Language will be considered an asset 

Key stakeholders:

• Programs staff
• Human resources staff
• Procurement and Logistics staff

Finance staff of other bases.

ALL EMPLOYEES ARE EXPECTED TO DEMONSTRATE DRC FIVE CORE COMPETENCIES 

• Striving for excellence: You focus on achieving results while maintaining efficient processes. 
• Collaborating: You engage with relevant stakeholders and encourage constructive feedback.
• Taking the lead: You take ownership of tasks and are open to innovation.
• Communicating: You are clear, concise, and respectful in your communication.
• Demonstrating integrity: You uphold and promote the highest ethical standards and DRC's Code of Conduct. 

POSITION DETAILS

• Type of contract:  National
• Contract Length:  6 Months 
• Band:H
• Salary Range Starting from (p.m.): USD 1,225 
• Duty station: Umdokhun  
• Start date: As soon as possible
• Closing Date for Application: 17/July/2025

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national employees. For questions regarding the vacancy, please contact (alfatih.aldekhiry@drc.ngo

WHAT WE OFFER       

1. Two Bonuses (during two Eid festivals)
2. Relocation Allowance
3. Contribution to National Social Insurance and Pension Fund
4. Health Insurance including family
5. Group Personal Accidental Insurance
6. Excellent Working Environment and Opportunity for Growth
7. Various Learning and Development Courses

APPLICATION PROCESS

1. Applications must be submitted through the mentioned link on the page by clicking on Apply Button.   
2. All applicants must send a cover letter along with an updated CV (we encourage CV no longer than four pages) in English.
3. Mentioning three referees' details of your present supervisor and HR along with past employment supervisor in the CV.

Note: Applications sent by email will not be considered. In addition, DRC doesn’t charge any fee for any of its recruitment process & believes in equal opportunity in employment regardless.

If you have questions, you can visit our FAQ page. 

For further information about the Danish Refugee Council, please consult our website: www.drc.ngo.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, female candidates are particularly encouraged to apply to bridge the gender gap. 

Equal Opportunities: DRC is an equal-opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, 

marital status, or other protected characteristics.   

***FRAUD ALERT***

It has been brought to the attention of the Danish Refugee Council (DRC) that there have been instances of fraudulent job offers, purporting to be from DRC in Sudan. These offers reportedly concern fraudulent employment opportunities to applicants asking for money. DRC would like to stipulate that the organization never charges or accepts any money from job seekers during the recruitment process. DRC recommends that you do not respond to unsolicited offers of employment.