The Finance Officer role is to supervise and support accounting, support the NLRC (Country Manager and the Finance Delegate) in various administrative and financial matters under the supervision of SRCS Director of Finance. 

Based in Port Sudan he/she is SRCS finance officer responsible for supporting the NLRC funded projects reporting to:

            a) The Netherland Red Cross (NLRC) Country Manager for NLRC financial reporting and office support matters

            b) The SRCS Director of Finance for SRCS consolidated accounting.

Personally responsible for quality and timely accounting for the whole NLRC/SRCS Projects as per project agreement and SRCS and NLRC financial policies: paper accounting (vouchers, support documents), excel data-entry, consolidation of fields & capital journals, monthly closing process and documents.

Ensure compliance to both SRCS and NLRC guidelines, standards, policies, and procedures especially purchasing, validation, and payment procedures. Ensure strict respect of deadlines, encoding rules, budget lines.

Technical reference for accounting: feedback, support, training, control of finance staff (accountants, assistants, cashiers) in the field and Port Sudan.

Production of consolidated financial documents: draft monthly budget follow-up + monthly cash request, participate to budget design and revision.

Be the focal person for communication between NLRC and SRCS regarding financial related issues. 

Monitor the implementation and adherence of finance regulations for all NLRC funded projects together with both SRCS in the various Sudanese states of operations and relevant people at SRCS headquarters.

Operational / Technical Responsibilities 

General 

Finance duties:

Supervise the data entry in WINPACCS by the field finance officers and the EUD Finance Officer

Ensure completeness of data in WINPACCS

Carry out Bank reconciliations of the NLRC Bank accounts and follow up of reconciling items. Check all bank reconciliations from the field. 

Reconcile data in WINPACCS with the data in SSRC books and ensure that the data matches at all times. 

Ensure confidentiality on all cash / finance issues related to SRCS and NLRC.

Ensure compliance with SRCS financial guideline and standards for accounting quality (paper and Excel)

Ensure Donors’ specific requirements, as per donor guidelines and Finance Manager instructions

Respect, and ensure strict compliance at any time with SRCS standards according to SRCS Financial Manual; SRCS chart of accounts & and standards for accounting quality (paper and electronic)

Support the Integration of NLRC and SRCS accounting systems.

SRCS purchasing / validation / payment procedures for the delegation.

SRCS cash security rules (cash holding limits for safe and petty cash, security envelopes, cash movement, currency exchange, advances)

National tax regulation and other legal requirements from the Sudan government if applicable

Ensure petty cash boxes are properly handled, cashbooks maintained, and a cash count performed regularly.

Monitor cash balance levels in capital, anticipate short-term needs and request relevant cash transfers or withdrawals to NLRC country representatives to avoid any shortage.

Consolidate the cash requests from the field in coordination with all relevant persons (in field + capital), submit to NLRC country Manager for validation and take care of further in-house procedures.

Organize currency exchange transactions when needed, according to the country exchange policy.

Prepare transfers to the fields according to need, in a timely manner, and in accordance with cash security rules

Responsible for quality of receipts / vouchers throughout the mission: check every single voucher from capital + field, ensure that all vouchers are in accordance with NLRC/SRCS standards (translated in a understandable way and readable)

Ensure vouchers are properly presented and stamped, include all relevant & required validation signatures, include attached any relevant and required support documents.

Report immediately any litigious / suspicious voucher / receipt / document to SRCS Head of Finance Projects section and NLRC Country Manager

Send personalized feedback to each relevant accountant/administrator in case vouchers are incomplete or invalid, request missing documents.

 Budget 

Perform extracts of expenses, provide relevant cost information, produce cost analysis upon request.

Help NLRC Country Manager/Finance Delegate prepare and check the draft initial and revised budgets for the projects.

Prepare monthly budget follow-up, fill & update relevant comments before submitting them to the relevant persons (SRCS Branch and HQ, NLRC Delegation). Upon approval ensure distribution and share comments & analysis with all relevant persons involved.

Raise attention to significant budget variances and overspendings, recommend corrective measures for savings / improvements / reduction of fraud and financial risks

Finance staff

Actively support project accountants based in the field.

Provide support to (answer questions, feedback) and maintain control (spot-checks, reminders, advice) over finance staff 

Perform relevant technical training for finance staff in capital or on the field (assistants, officers and cashiers) for skills improvement in the area of accounting.

Reporting           

In close collaboration with the field finance officers, EUD Finance Officer and SRCS Finance Department support the Finance Delegate in consolidating data for EU reporting.

Work with SRCS in getting the monthly reports and reconcile the same with WINPACCS entries

Perform field visits as per need and requests, write field visit reports.

Perform controls and ensure compliance by field accountant and work continuously for improvement throughout the Projects.

Immediately inform SRCS Head of Finance and NLRC Country Manager of any problem or issue arising in the course of the work

Main interlocutor and facilitator for project audits 

Office Support Tasks    

Follow up with both SRCS Logistics and Finance Department on quotations and requisitions for project material to ensure timely availability of material. (Only check the documents after logistics finish all procedures).

Support to NLRC Country Manager & Finance Delegate in various work matters that may arise

Education: University degree in accounting, finance or business administration. 

Experience: Minimum 4 years relevant experience, with demonstrated skills in effective compliance to procedures and control of expenses within international or non-governmental organization (NGO).

Languages:

F/R – English      F/R – Arabic           

F – Fluent  |  R – Required 

Competencies: 

Familiar With Financial Tools and Management,  Excellent Logic & Analytic Skills, Willingness To Acquire Skills In Budget Control / Monitoring Performance, Able To Identify And Report Risks And Problems, Organized And Able To Prioritize, Expert Knowledge Of Excel, Able To Train / Coach Finance Staff, Fast-Learner.

Personal qualities: Mature, good interpersonal skills, rigorous, detail-oriented, able to work in a multi-disciplinary and multi-cultural environment, autonomous, able to function in a loosely structured complex work environment, strong sense of personal integrity and good team player.

Only shortlisted candidates will be contact.