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DATA PROCESSING OFFICER- Call for Roster Candidates Pool for Recruitment on Short term Temporary Basis
Medecins Sans Frontieres Belgium

Médecins Sans Frontières (MSF) translates to Doctors without Borders. We provide medical assistance to people affected by conflict, epidemics, disasters, or exclusion from healthcare. Our teams are made up of tens of thousands of health professionals, logistic and administrative staff - bound together by our charter.  Our actions are guided by medical ethics and the principles of impartiality, independence and neutrality. We are a non-profit, self-governed, member-based organisation.

MSF was founded in 1971 in Paris by a group of journalists and doctors. Today, we are a worldwide movement of nearly 65,000 people.



 Salary: 723 USD
 Section/Unit: Logistics and Supply
 Grade Level: Level 4
 Supervisor: Supply Chain Team Leader / Project Supply Chain Manager / Supply Supervisor / Supply Chain Officer
 No. of Post: 4-5
 Duty Station: Madani
 Duration: Short term
 Closing Date: 04 Oct 2023


Main Purpose


Carrying out data entry activities into Logistics  system, registering all orders, deliveries and data concerning stocks according to MSF standards and procedures, and producing the appropriate, updated documents for the supply team in order to support decision making processes.

 Duties and responsibilities:



  • Performing data entry of all ordering information into Logistics 7 program and creating appropriate documents for ordering and receptions, ensuring that all data entered has been authorized and that appropriate documentation has been received and ensuring that all data entry processes occur in a timely and efficient manner
  • Ensuring all data collected and entered to databases is consistently accurate and complete and the correct authorization of orders and receptions in Logistics 7 are verified, taking care that no unauthorized people have access to the database and performing routine checks to ensure consistency. Reporting immediately to the supervisor, any database anomalies.
  • Performing the workflows, outgoing and ingoing, of all the related logistics documents  and files documents according to MSF standards (Log Admin Kit)
  • Assisting the supervisor in identifying any items at risk of rupturing or expiring- referring to Logistics 7 database. Discusses progress with the supervisor on a daily basis, reporting to the rest of the supply team at the weekly team meeting
  • Receiving and registering data sheets from the MSF medical and logistical departments' reporting on consumption. Reporting the supervisor on any issues regarding drug consumption data and other questions (names of drugs used, unclear writing, missing information)
  • When applicable, receiving the new monthly donation sheets and communicating them to the supervisor
  • Reporting duties: identification (in close relation with the supervisor and suppliers) of potential stock risks, stock level and average expiring terms and availability; comparison with Supplier logical stock inventory with real stock levels on a monthly basis; creation of worksheets to assists in international orders; weekly and monthly format sheets for consumption and stock reports of all locations; and the pipeline and the ordered materials received or the outstanding items

 Minimum Qualification, Skills and Experience Required:



  • Essential, secondary education; commerce related studies desirable

















Essential: Minimum 2 years work experience in data entry/analysis; desirable: relevant work experience with MSF or other International NGOs.





Excellent command of English (at least B2) and Arabic




Computer literacy (word, excel, power point, outlook…)

Strong command knowledge of MS excel package

Strong Analytical skills (to be able to spot mistakes)

Solution oriented (ability to identify irregularities and to propose solutions)


Application Requirements:


Interested candidates are requested to send the applications with documents; (Updated CV, Educational certificates, work experience certificates, previous employers’ references and copy of their national ID) to:



To apply online here at the following link:





  NOTE:  Please note that MSF will Only accept applications and CV submitted in English language. Only shortlisted candidates will be called.




Opening date: Thursday 28th September 2023               Closing date: Wednesday 04th October 2023


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