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Fleet & Assets Assistant
International Rescue Committee

The International Rescue Committee responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover and gain control of their future.


 Salary: $800-$1000
 Section/Unit: Supply Chain
 Grade Level: 9A
 Supervisor: Senior Supply Chain Manager
 No. of Post: 1
 Duty Station: Khartoum
 Duration: 5 Months with possibility of extension.
 Closing Date: 09 April 2023


The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today work in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.


Reporting to the Supply Chain Manager, the Fleet and Assets Assistant is responsible for the efficient coordination and management of all transport, fleet, and assets management functions for IRC’s office location. The position will also be responsible for the implementation of policies and good fleet management practices in the Country Office

 Duties and responsibilities:

Travel Services

  • Handle Travel Requisition Process, including oversight of all travel arrangements and operations.
  • Manage relationships with car rental service providers.
  • Manage Travel Contracts to ensure compliance with contract service level agreements (SLA)

Logistics Management          

  • Work with the Supply Chain Manager to analyze operational / programme needs for transport and plan appropriate fleet size. 
  • Prepare and manage Fleet movement plans including Vehicle scheduling and Requisition process.
  • Prepare and manage Fleet movement plans including Vehicle scheduling and Requisition process.
  • Ensure the implementation of IRC fleet management standards. 

Vehicle management            

  • Establish mechanisms to check that vehicles are roadworthy at regular intervals.
  • Ensure timely and effective Vehicle Maintenance and repair management by identifying quality garages, supporting establishment of contracts with pre-approved garages, establishing quality control mechanisms, and undertaking performance reviews at a regular basis.
  • Oversee and ensure that maintenance has taken place and validate maintenance invoices before payment process.
  • Perform Vehicle management cost analysis and suggest improvements to reduce waste and minimize vehicle cost.
  • Manage vehicle safety by ensuring that safety procedures are adhered to by all vehicle users.
  • Participate in Vehicle and car hire service providers sourcing and negotiating contracts or rates with vehicle hire service providers.
  • Monitor vehicle fuel consumption and identify innovative ways to reduce fuel consumption.

Generator Management       

  • Appropriate generators are procured whenever required.
  • Generator Operation is done in accordance with the operation guidelines and procedures.
  • Generators are maintained in good working conditions in accordance with IRC generator maintenance and Repair policy.
  • That generator fuel consumption is well monitored and identify innovative ways to reduce fuel consumption. 


  • Report traffic crashes and vehicle incidents and conducts crash investigation to identify the causes and suggest preventative measures; 
  • Ensure that fleet data such as maintenance and fuel data is captured in the fleet management reports. 
  • Analyze the data, and prepare and submit accurate Fleet and Asset reports to supervisor on time as per donor regulations, including generator performance reporting
  • Prepare generator usage monthly report and ensure that all the generator running hours are properly recorded.

Staff Management and Development:

  • Support recruitment and selection and (re) testing of drivers, including testing of drivers’ fitness (written tests and interviews) through the effective utilization of the IRC supply chain competency matrix.
  • Provide face to face and remote orientation to newly hired drivers.
  • Monitor the service schedule of the generator and request for the servicing of Generators ahead of time. 

 Minimum Qualification, Skills and Experience Required:

  • Education: College degree in transport, logistics operations management or other relevant field 
  • Work Experience: 1- 2 years of work experience in fleet or transport management or logistics in a multi-cultural environment.
  • Knowledge and effective use of fundamental management concepts, practices, and procedures relative to quality and productivity improvements, training, budgeting and cost control. 
  • Holder of a valid driving license
  • Fluent English written and spoken. Knowledge of Arabic is an added advantage.
  • Competent with using computers, especially Microsoft Office Word and Excel spreadsheets and Outlook.
  • Strong sense of personal integrity
  • Attention to detail and ability to multi-task
  • Team spirit and problem solving abilities
  • Excellent interpersonal and communication skills 
  • Remains productive when under pressure
  • Demonstrates a systematic and efficient approach to work
  • Relates and works well with people of different cultures, gender and backgrounds

Standard of Professional Conduct


IRC and IRC employees are required to abide by the values and principles outlined in the IRC Way – Code of Conduct which are Integrity, Service, and Accountability. In accordance with these values, IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons, and several others. 


Gender Equality & Equal Opportunity


We are committed to narrowing the gender gap in leadership positions. We offer generous benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances. We welcome and strongly encourage qualified female professionals to apply.

We are an equal opportunity employer and value diversity at our organization. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. 

Ensuring the non-disclosure of any information whatsoever relating to the practices and business of IRC acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty.

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