Vacancy: Senior Procurement Officer @ International Rescue Committee Closing: 09/April/2023

- Job closed -

Senior Procurement Officer
International Rescue Committee

The International Rescue Committee responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover and gain control of their future.

Salary: $1000-$1700

Applicants: Females are strongly encouraged to apply

Section/Unit: Supply Chain

Grade Level: 8A

Supervisor: Senior Procurement Manager

No. of Post: 1

Duty Station: Khartoum

Duration: 5 Months with possibility of extension.

Closing Date: 09 April 2023

Background:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive, recover and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. The IRC works in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

Main Purpose of Job:

Adhering to IRC Sudan policies and procedures, the Senior Procurement Officer, will be responsible for the efficient coordination, supervision, and management of all procurements for the IRC’s office in Khartoum. The position is also responsible for the maintenance and policy standardization.

Duties and responsibilities:

Procurement

Ensuring the implementation and supervision of procurement plan & strategies and ensures all program procurement needs are met on time in accordance with GSC and donors’ standards. This includes: -
Support in development of procurement specifications
Ensure approved Purchase Requests are process through the IRC procurement software (ERP) and ensuring data accuracy to reflect BVA accurate spending and balances.
Request for quotations / proposals.
Ensuring that procurement is carried out in accordance with IRC and donor-specific polices.
Ensuring that all Supplies, services, and equipment required are delivered in time.
Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
Coordination with Finance, Admin, and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
Ensuring that all Supplies, services, and equipment required are delivered in time.
Participate in procurement committee meetings & evaluations.
Prepare bids analysis and other bidding documents for approval.
Conduct and document transparent negotiations with suppliers.
Demonstrate value for money in procurement.
Review procurement documents for accuracy before taking payment for approval.
Establishment and maintenance of ethical, professional working relationships with suppliers.
Conduct market assessment on quarterly basis and come up with price list.
Advise the Senior Procurement Manager and Supply Chain Coordinator of procurement-specific issues or improvements.
Any other duties or tasked delegated by Senior Procurement Manager.

Compliance and Ethics

Assist in implementing donor rules & regulations for all procurements (including any specific departmental procurement task assigned), Identifying and analyzing compliance risk in procurement processes through: -

Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.

Provide consistent and constructive support to other departments to ensure compliance with policies and procedures
Identifying and reporting procurement red flags,
Implementing internal and external audit corrective action plans (CAPs)

Supplier Management

Responsible for managing supplier relationships and performance to ensure that there is precise record keeping as provided by GSC. This includes: -

Maintain suppliers file and documentation.
Documents supplier performance
Maintain supplier performance score cards.

Reporting

The Procurement Officer is responsible for preparing and submitting accurate and analytical report to Supply Chain Coordinator and Senior Procurement Manager 2nd of every month.
Review item Forecast as required/ Procurement Plan.

Note: - The role of the Senior Procurement Officer cannot be limited to the specific duties and tasks detailed herein. The success of the IRC’s humanitarian mission is the highest priority and all issues which arise must be addressed. Accordingly. Therefore, s/he will be required to manage all unforeseen issues and circumstances and remain Flexible to perform any other duties, as and when required.

Minimum Qualification, Skills and Experience Required:

Bachelor’s degree in Procurement, Business Administration/Financial Accounting, or Logistics related Program
Professional qualification like CIPS UK is an added advantage.
Minimum 3-4 years of experience in Procurement or Supply chain work-related activities in a multi-cultural environment with an INGO experience
Fluent in English (Written and spoken); Prior experience.
Knowledge of international Procurement specially for Pharma and Non-Pharma
Knowledge of ERP system will be an added advantage.

Standard of Professional Conduct

IRC and IRC employees are required to abide by the values and principles outlined in the IRC Way – Code of Conduct which are Integrity, Equality Service, and Accountability. In accordance with these values, IRC operates and enforces policies on Client (Beneficiary) Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons, and several others.

Gender Equality & Equal Opportunity

We are committed to narrowing the gender gap in leadership positions. We offer generous benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

We are an equal opportunity employer and value diversity at our organization. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Data Confidentiality

Ensuring the non-disclosure of any information whatsoever relating to the practices and business of IRC acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty.