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Liaison Officer
International Medical Corps

International Medical Corps is a global, nonprofit, humanitarian aid organization dedicated to saving lives and relieving suffering by providing emergency medical services, as well as healthcare training and development programs, to those affected by disaster, disease or conflict

 


 Section/Unit: HR/Admin Department
 Supervisor: Senior HR/Admin Manager
 No. of Post: 1
 Duty Station: Khartoum
 Duration: Six Months renewable
 Closing Date: 30 March 2023

 
 Background:

IMC has been operational in Sudan since 2004 and remains one of the largest humanitarian agency delivering multi-sectoral and integrated humanitarian responses and resilience building programs aiming for improving the quality of life of the most vulnerable, conflict affected and/or displaced communities through health and related (nutrition, WASH) interventions.

 

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, gender, age, disability or status as a veteran. International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconductwww.InternationalMedicalCorps.ethicspoint.comPlease do not submit your CV or application to this website, it will not be considered for review.

 

JOB SUMMARY:

The Officer, Liaison plays a key role in International Medical Corps efforts to facilitate structured engagement and strengthen relationship with government authorities. The Liaison Officer will support engagement and relationship building between International Medical Corps and the host government authorities including Local administrations and facilitate and guide efforts to build collaborative partnerships. The Liaison Officer will process all international staff and visitorís visa and work residency permits that include all required steps followed by the immigrationís rules and regulations.

 

Facilitate all government liaison processes and communications such as following up on the Technical Agreements renewals, memorandum, Security permits, Visas program related/none-program related correspondences with government-concerned authorities; moreover, handling communications with government officials of different authorities in a way that best represent International Medical Corps and maintain good relationship with the government stakeholder.



 
 Duties and responsibilities:

Main Tasks and Responsibilities

Government Liaison: 

  • Working with the HR Manager and Country director, identify and establish key government requirements necessary of International Medical Corps continued operations in country.
  • Build and maintain positive and harmonious relationships with relevant governmental bodies.
  • Work with the CD and programs teams to identify key government authorities relevant to International Medical Corpsí program implementation.
  • Compile and communicate relevant policy changes, governmental strategies to feed into management planning for program support and advancement.
  • Work with Field Site management to assist field programs in building and maintaining good relationships with local governmental authorities and other influential partners.
  • Ensures that all IMC program staff know and are aware of the procedures and the steps to follow to sign project Technical Agreements, ensuring where possible, that agreements are prepared before the implementation start so that IMC does not face difficulties or complications with the government authorities and MOPHP.
  • Develop engagement strategies for each of the relevant government authorities and document key processes relevant to International Medical Corps operations.
  • Ensure quality information management through regular maintenance of submission trackers.
  • Manage timely and accurate response to government orders, information, documents, and official letters related to IMCís programs. 
  • Facilitate compliance of programs with government requirements and raise issues affecting compliance to the Country director.
  • Assist programs in preparing, reviewing, and documenting Memorandums of Understanding, Collaborative Agreements, and subsequent modifications as needed, with the host government
  • Facilitate obtaining teamís movements and permits for program operation and activities implementation in the targeted areas with the relevant stakeholders and government authorities.
  • Facilitate and coordinate visits of government authorities to International Medical Corps field operations and vice versa
  • Perform other related duties as requested 
  • Proper management of all internal and external official communication are well archived both soft and hard with reference coding approach. 
  • Networking with other INGOs Liaison staff, United Nations Agencies and LNGOs for information gathering, sharing and triangulation during crisis and other emergencies that IMC requires external support. 
  • Processing of Custom clearance permit of materials arriving from abroad. 

Admin support:

  • Organize as necessary visa applications/ immigration clearance procedures for international staff.
  • Follow-up with government authorities on pending approvals for International Medical corps visas, registration, tax clearances documents, etc
  • Updating of contact list for the key stakeholders and government authorities
  • Translation of visitors' documents needed for visa processing. Process general translations (English to Arabic and vice versa) when requested by staff.
  • Perform any other administrative / liaison responsibilities as assigned by the direct supervisor.
  • The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

ACCOUNTABILITY:

Reporting to: Senior HR/Admin Manager

Directly Supervise:Non


 
 Minimum Qualification, Skills and Experience Required:

  • Typically, a Bachelorís degree in related area. Degree in HR management is preferable. Equivalent combination of relevant education and experience may be substituted as appropriate.
  • Typically, 3+ yearsí experience working with government liaison
  • Previous experience with International Medical Corps is a plus
  • Knowledge and understanding of government processes
  • Solid skills in negotiation and communication.
  • Strong MS office and the ability to use technology to collaborate
  • Good conflict management skills
  • Excellent communication and interpersonal skills.
  • Excellent planning and organizing skills.
  • Ability to work effectively and collaborate with others 
  • Ability to maintain confidentiality and foster trust and respect.
  • Self-motivated, highly organized and detail oriented.
  • Flexible, comfortable with deadlines and able to work well under pressure.
  • Ability to perform multi-tasking.

If you are interested and meeting needed minimum requirements highlighted in the advertisement JD details, please submit your applications, C.V, qualifications & experience certificates, national card, birth certificate, to HAC Office and Sudan job website before March 30th, 2023









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