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Finance Manager - Khartoum
Norwegian Church Aid

Norwegian Church Aid ('NCA') works together with people and organizations across the world in 32 countries to eradicate poverty and injustice.   We provide emergency assistance in disasters and work for long-term development in local communities. Our primary areas of focus are the combatting of Gender Based Violence (GBV); Climate Resilient WASH; Climate SMART Economic Empowerment; and Health. Strengthening of civil society is also an important cross-cutting global goal. NCA is a member of the ACT Alliance, one of the world's largest humanitarian alliances. The Alliance consists of organizations in over 140 countries across religious faiths. Norwegian Church Aid - Together for a just world!

 

 

 

Introduction to the Country Office: Norwegian church Aid is in Sudan since 1972 and works in the fields of relief, rehabilitation, and development.  The Country Office in Khartoum currently has its field offices in South, Central Darfur, South Kordofan States, and  the Eastern Sudan Refugees Response Program in Al-Gadarif. NCA works through national partners in North, West, South Kordofan, White Nile, and South and Central Darfur States.


 


 Monthly Gross Salary is USD 2835.33:
 Section/Unit: Finance Department
 Grade Level: V/5
 Supervisor: Country Head of Finance
 No. of Post: 1
 Duty Station: Khartoum
 Duration: 1 Year
 Closing Date: 03 April 2023
 
 Background:

The Finance Department is strengthening its capacity to ensure full compliance with NCA’s operational requirements, donor expectations, and accountability commitments, and we are looking to recruit a new Finance Manager for our Khartoum office

 

As a successful candidate, you have a solid understanding of financial management in an international NGO environment, including planning, budgeting, monitoring, compliance and control, staff management, and capacity building. You work well in a team, and can coordinate with various stakeholders including programme, other NCA Sudan offices, head office, donors, and partners. A proven track record and a minimum of 5years’ experience in a similar role would be required to ensure your success in this role.The Finance Manager is responsible for the financial management of the programme in Khartoum and Kadugli offices and reports to the Head of Finance Sudan. The position relates to Programme teams, the HR/Admin Manager, the Procurement and Logistics team, and the Country Funding Manager on financial issues. The position is also responsible for preparation of the audits for Khartoum office projects and for implementing all R&G requirements as well as local routines and procedures. The Finance Manager is also responsible for competence and capacity building internally with finance staff and, where required, externally with partners’ financial management.
 
 Duties and responsibilities:

Main responsibilities for this position: 

 

  1. Financial processes: Responsibility for financial processes, in accordance with NCA procedures and national legislation, in the Khartoum office,
  2. Planning and budgeting and monitoring: Support Head of Finance to ensure good quality and timely assistance to programme and grant staff in developing proposals and setting up new project. Provide reports and detailed and financial data in a timely manner to assist in decision making for project managers and the senior management team.
  3. Compliance: Develop and ensure that proper financial monitoring systems are in place, such that financial processes comply with NCA’s routines, guidelines, and multiple donor regulations.
  4. Manage Finance Team - Khartoum: Build up, develop, and ensure the capacity of our staff within finance and accounting. 
  5. Relationship with key stake holders: Develop excellent relationship with the key stakeholders, including other NCA Sudan sub-offices, Head Office, donors, programme staff, and partners.
Responsibility and main tasks%Formal education/training/experienceSkillsPersonality

1. Financial processes

  • Monthly and year end closing in a timely and correct manner.
  • Timely and efficient payments and Maconomy procedures and donor reporting.
  • Cashflow management
  •  
25%

Have a relevant university degree. 

 

Relevant experience from an INGO. 

 

Proven experience in managing funds from different funding sources.

 

Proven experience in quality and timely reporting.

 

Experience budgeting and reporting in different currencies.

 

Proven experience in people management and leadership 

 

Good analytical skills

Excellent planning skills

 

Very good ability to communicate in writing and orally in English (to be documented)

 

Proficiency in Word, Excel, Power Point, Outlook 

Keeping deadlines

Structured

 

2. Planning, budgeting, and monitoring:

  • Take part in the budgeting process from the concept note stage and work “smart” together with program staff to develop a sustainable budget.
  • Ensure that finance staff has good understanding of their role as well as donor requirements.

 

20%

Experience with budgeting for institutional donors and in multiple currencies and cost allocation preferable.

Experience with monitoring budget utilisation and providing timely reports and support to programme during the life cycle of projects.

Excellent time management skills.

Ability to prioritize.

Good analytical skills

Make sure the finance team meets its deadlines without always doing it in the last minute.

 

Proactive

Solutions-oriented

3. Compliance and internal control

  • Ensure timely and qualitative follow-up of partners. 
  • Provide monthly and quarterly reports of the follow up of our internal controls.
  • Advise at an early stage when difficulties with a partner. 
25%Documented experience.

Excellent ability to prioritize, do delegate and to empower staff.

 

Good planning skills. 

 

Ability to follow through until new systems and procedures are well established.

Be transparent and accountable.

 

Proactive

.

4. Manage Khartoum Finance staff: Build up, develop, and ensure the capacity of our staff within finance and accounting for Khartoum office

 

15%

Have proven leadership and management qualities.

 

Proven track experience in leading in a predictable, transparent, and participatory manner.

 

Able to motivate and direct the team towards the achievement of the objectives of NCA.

 

Ability to develop team spirit.

Ability to delegate, follow the work, motivating but also sanction when needed.

A team player. 

Calm under stress.

Supportive.

5.Relationship with key stake holders

 

Head Office: Be up to date with all NCA systems, policies and procedures related to finance and internal control. 

 

Sudan sub-offices: Good communication, cooperation and teamwork with finance teams in Darfur and Khartoum

 

Program staff: Provide support, cooperation and coordination to programme

 

Partners: Training and mentoring of partners.

 

15%

Proven experience working in a multicultural environment. 

Proven experience of teamwork and horizontal collaboration.

Proven experience collaborating with staff from other departments.

Fluency in spoken and written English and Arabic

 

Excellent communication skills.

 

HO: Not being afraid to ask for help

Program staff: Service minded.

 
 
 Minimum Qualification, Skills and Experience Required:

Formal education/training/experience

Have a relevant university degree. 

 

Relevant experience from an INGO. 

 

Proven experience in managing funds from different funding sources.

 

Proven experience in quality and timely reporting.

 

Experience budgeting and reporting in different currencies.

 

Proven experience in people management and leadership 

 

Experience with budgeting for institutional donors and in multiple currencies and cost allocation preferable.

Experience with monitoring budget utilisation and providing timely reports and support to programme during the life cycle of projects.







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