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Grants and Reporting Officer
Search for Common Ground

SEARCH FOR COMMON GROUND is the largest dedicated peacebuilding organization.

Since 1982, we have worked to end violent conflict and to build healthy, safe, and just societies all over the world. Currently, we work in 31 countries across Africa, Asia, Europe, the Middle East, and North America.

OUR MISSION is to transform the way the world deals with conflict, away from adversarial approaches and toward cooperative solutions.

WE BELIEVE that conflict is inevitable but violence is not. Conflict is a natural result of human diversity. When we deal with conflict adversarially, it generates polarization and violence. When we collaborate, conflict catalyzes positive change.

OUR VISION is a world where cooperation is the norm—where differences stimulate social progress, rather than precipitate violence.


 Supervisor: Central and East Africa Senior Manager, Programs
 No. of Post: 1
 Duty Station: Khartoum
 Duration: One year renewable
 Closing Date: 02 April 2023


The Organization


Search for Common Ground (Search) is an international conflict transformation NGO that aims to transform the way individuals, groups, governments and companies deal with conflict, away from adversarial approaches and towards collaborative solutions. Headquartered in Washington DC, USA, and Brussels, Belgium, with 55 offices in 34 countries, Search designs and implements multifaceted, culturally appropriate and conflict-sensitive programs using a diverse range of tools, including media and training, to promote dialogue, increase knowledge and determine a positive shift in behaviors. Operating in Sudan since 2009, Search has developed and implemented innovative peacebuilding programs in collaboration with local Sudanese NGOs. Our work in Sudan seeks to empower women and other marginalized groups and encourage greater inclusivity in the peace processes and governance in Sudan. 


The Role


The Grants and Reporting officer will be responsible to produce timely donor and other reports in collaboration with the Project Team and the Regional Support Team. S/he will assist the Project Team and the Regional Support Team in project documentation and developing visibility pieces. They will be playing a key role in building and managing donor relations. This includes handling timely communication with Search’s donors, ensuring high levels of accountability and trust. They will also provide technical support to the management of Search’s grants in Sudan, including the use of Search’s grants management tools, as well as compliance with Search and donor policies and regulations


 Duties and responsibilities:

  • Essential Duties and Responsibilities


  • Produce reports based on activity and field reporting, as well as other communication with program staff; in cooperation with project management, finance, monitoring and evaluation, and other field coordination departments. Timely delivery of the reports in line with donor obligations is critical
  • Collaborate with program implementation teams and partners to ensure that activity reports are complete, respond to Search’s reporting standards, and are filed in their respective project folders
  • Produce communication documents and visibility pieces (updates, profiles, success stories, etc) to be shared with donors, INGOs, and relevant stakeholders.
  • Produce regular project updates and activity information for key donors.
  • Review and give feedback to partners on their narrative reporting, making sure that information from the partners reports are updated in all project implementation trackers and tools and that the partners reports comply with the donor requirements.
  • Addressing ad hoc donor requests about the reports.

Donor Communication

  • Liaise with Search’s donors, including answering their emails, providing the information they request as well as proactive updates on Search’s programming and contextual changes.
  • Participate in relevant donor coordination meetings and share notes and updates with program implementation teams, CEA regional team and CD.
  • Support donor meetings and visits in Sudan, in collaboration with Search’s CD.
  • Ensure that official donor communication records are filed and up-to-date.

Grants Management

  • Review donor contracts and ensure that program staff are aware and supported in meeting the terms and conditions for each project.
  • Support production of TORs and selection and contracting processes for partners and consultants.
  • Support the adoption of key grants management tools, including Project Management Tools (PMTs), start-up and close-out processes, learning and adapting tools, etc. 
  • Provide technical support to the quarterly PMT updates and their uploads into Search’s internal grants management systems. Participate in PMT reviews and analyses to identify possible over/under expenditure and ways forward.
  • Provide timely and periodic reports to management to flag potential grants management issues and support their troubleshooting.
  • In consultation with the Senior RPM, provide technical support, and coaching to the sub-grantees to ensure full compliance with the donor requirements.
  • Help to share information about new global grant management procedures with the team in Sudan.

As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities.

 Minimum Qualification, Skills and Experience Required:



A bachelor’s degree in administration, finance/program management, or economics, or another relevant subject


Knowledge, Skills and Abilities

  • Minimum three years of work experience supporting finance or program operations, and coordinating grants or activities of local organizations
  • Experience working in the relevant field of peacebuilding, social cohesion or development
  • Understand and hold strongly organization and donor policies and support grantees to understand these
  • Understanding and experience of negotiation and finding collaborative solutions to diverse or conflicting perspectives
  • Demonstrate attention to details and procedures, and able to meet deadlines and work independently and cooperatively with team members
  • Strong writing skills and experience with report writing for international donors, with the production of communication and external materials and activity reports
  • Proficiency in all computer related tasks including Word, Excel, and PowerPoint is strongly desirable
  • Excellent organizational and communication skills
  • Flexibility and adaptability are essential, as well as the ability to plan, take initiative and organize work independently
  • Demonstrated ability to be proactive and self motivated
  • Proficiency in English and Arabic, written and spoken
  • Knowledge of local languages will be an added advantage



Application Deadline: Sunday, April 2, 2023



                 TO APPLY PLEASE CLICK HERE: https://jobs.lever.co/sfcg/b0b50a3d-ffd7-4bed-8acd-69473048ebe8





As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities. 


Only applicants invited for an interview will be contacted. No phone calls, please. Please see our website www.sfcg.org for full details of our work. All Search Employees must adhere to the values: Collaboration- Audacity - Tenacity - Empathy - Results. In accordance with these values, Search enforces compliance with the Code of Conduct and related policies on Anti Workplace Harassment, Protection from Exploitation and Abuse, Child Safeguarding, Conflict of Interest, and Anti-fraud. Search is committed to safeguarding the interests, rights, and well-being of children, youth, and vulnerable adults with whom it is in contact and to conducting its programs and operations in a manner that is safe for children, youth, and vulnerable adults.  Search for Common Ground does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. View our code of conduct here and our privacy policy here.


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