Background:

The Center for International Private Enterprise (CIPE) strengthens democracy around the globe through private enterprise and market-oriented reform. CIPE is one of the four core institutes of the National Endowment for Democracy and an affiliate of the U.S. Chamber of Commerce. Since 1983, CIPE has worked with business leaders, policymakers, and civil society to build the institutions vital to a democratic society. CIPE’s key program areas include enterprise ecosystems, democratic governance, business advocacy, anti-corruption & ethics, and trade.

 Duties and responsibilities:

Human resources management Responsibilities:

• Provide support to various HR tasks (recruitment, job classification, career development, performance management, data analytics, learning & development etc.) 
• Assist finance department by providing relevant employee information (e.g. leaves & absence, sick days and work schedules).
• Provide support to new staff recruitment including managing job postings, and scheduling job interviews. 
• Prepare and regularly update internal HR databases (e.g. record sick, maternity leave, etc.).
• Perform all activities related to HR information management. 
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately. 
• Maintains the integrity and confidentiality of human resource files and records. 
• Support the Supervisor in educating employees on company policies and code of ethics. 
• Provide assistance with new hire orientation to the office. 
• Help create environment for work excellence and foster positive employee relations and help solving any employee issues if needed. 

Office Administration Responsibilities: 

• Assist with the day-to-day operations of the office 
• Schedule appointments, meetings, and reservations as needed. 
• Provide support in arranging staff travel and accommodations for domestic and oversees trips.
• Assist with all logistics requirements, procurement of catered services for meetings and events. 
• Manage day-to-day internal communication and sometimes external if needed. 
• Maintain and order office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Develop and maintain a filing system and maintain contact lists. 
• Provide assistance to senior management in filing paperwork, preparing documents for meetings, and managing calendars. 
• Assist in preparation of correspondence, memos, letters, forms, and regular reports. 
• Report on any incident/hazard in workplace to Supervisor and follow guidelines. 
• Perform necessary clerical duties as needed. 

Competencies:

• Solid analytical skills 
• Excellent communication skills (spoken, written and presentational); 
• Independent and initiative working 
• Good interpersonal skills and ability to work in and with teams; 

 Minimum Qualification, Skills and Experience Required:

Qualifications: 

• Minimum bachelor’s degree in human resources management, administration or relevant field from accredited university. 
• Minimum 1 year of experience in similar position, preferred in an NGO/non-profit 
• Ability to communicate effectively in writing and orally in English 
• Well-rounded experience of principles and processes for providing support to employees 
• Experience of administrative and clerical procedures and systems 
• Works well under pressure and meets tight deadlines. 
• Strong phone, email and in-person communication skills 
• Willing to take initiative and work independently when needed 
• Computer literacy (MS Office applications, in particular) 
• Excellent organizational skills, with an ability to multi-task 
• Working knowledge of office equipment (printers, Scanners…etc) 
• Excellent time management skills and the ability to prioritize work 
• Attention to detail and problem-solving skills