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Grants Officer
International Rescue Committee

The International Rescue Committee responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover and gain control of their future.


 Salary: $700-$900
 Section/Unit: Grants
 Grade Level: 8B
 Supervisor: Grants & Partnership Coordinator
 No. of Post: 1
 Duty Station: Khartoum with regular travel to Field Offices
 Duration: 12 Months
 Closing Date: 30 August 2022


The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today work in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

  • The Grants Officer will provide grant management, administrative, business development and reporting support across the Sudan portfolio. The Grants officer will work closely with the Grants and Partnership Unit, technical team, monitoring and evaluation (M&E), finance and logistics functions to ensure quality support to both pre- and post- award grants and partnership functions.
  • The position holder will assist teams on donor compliance, reporting, proposal development and information management, including for local partners.  The Grants Officer will provide administrative support to the Grants Team, and assist with the overall management of the Sudan Country Program’s grants and partnerships portfolio, which includes projects and partnerships funded by donors such as BHA, ECHO, GFFO etc.
  • The position holder will be supervised by the Grants Manager and will be based in Khartoum with occasional trips to other field offices.

 Duties and responsibilities:

  • Maintain and update comprehensive online information management and filing systems, ensuring all relevant documentation and key communications are appropriately filed both for IRC and partner grants.   
  • Ensure IRC colleagues have access to relevant records and information.
  • Support the use of grant/project management tools (grants snapshot, reporting tracker, etc.) to ensure accurate tracking of opportunities, reporting and programmatic adjustments through the project life cycle.
  • Support maintenance of the IRC’s Opportunity Tracking & Implementation System (OTIS).
  • Maintain up-to-date, comprehensive database of donor guidelines relevant to the Sudan portfolio, including support to local partners.
  • Support the Grants Manager with close monitoring of grants and partnerships spending, and flagging concerns in a timely manner.
  • Support the timely coordination, writing, revision and dissemination of high-quality reports to donors, including partner reports.
  • Assist with research and information gathering relative to proposal design and business development.
  • Working with communications staff to collect lessons learned from IRC work and draft case studies from programs.
  • Support the Grants Manager to ensure that information on all donor communications, changes in regulations, and meetings or events are disseminated as needed.
  • As requested, work closely with other members of the grants unit to proactively support any other grants management processes across the portfolio.
  • As needed, assist with daily clerical and administrative tasks in the grant’s unit including organizing online files, recording, and distributing meeting notes, setting up partnership meetings etc.
  • Perform other duties as may be assigned by the Grants Manager.

 Minimum Qualification, Skills and Experience Required:

  • Bachelor’s Degree or equivalent in International Affairs, Development, International Political Economy, or another relevant subject.
  • 1-2 years clerical and administrative experience, preferably in an international NGO.
  • High school degree with 3-4 years previous administrative and clerical work experience in lieu of Bachelor’s degree.
  • Fluency in English, spoken and written.
  • Strong writing and editing skills in English with close attention to detail.
  • Experience with Microsoft Word, Excel, and Outlook.
  • Excellent inter-personal/ intercultural skills.
  • Good organizational skills.
  • Flexibility to adapt to changing requirements.
  • Ability to manage competing priorities, meet demanding deadlines and work under pressure in unstable security environments.
  • Familiarity with international donors is preferred

Standards of Professional Conduct  

  • The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, and Accountability.
  • In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons, and several others.

Gender Equality:

  • IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Working Environment:

  • IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law.

Policy compliance – IRC way policies:

  • Ensure any violations of the IRC Sexual Abuse and Exploitation Code of Conduct are reported to technical coordinator or other member of IRC team. The reporting of violations is an obligation on the part of all IRC employees, including temporary hires and consultants.
  • Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of beneficiaries by IRC and other humanitarian workers.

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