Through capacity building and through technical and programme support, the International Programme Division keeps the organization focused on the socioeconomic and humanitarian needs of vulnerable people. The division reinforces IRs implementing structure to enable these people and their communities to develop themselves sustainably, and ensures that the organization is prepared to respond promptly and effectively to humanitarian crises.
The division increases the organizations ability to tackle poverty by developing and fostering partnerships and institutional relationships effectively and proactively, and by ensuring transparent and timely reporting to the organizations donors.
Project Coordinator: Thematic Area - To coordinate and implement project activities in the area of specialisation and supervise Education Officer, FSL Officer, Health Officer, Protection & Inclusion (P&I) Officer and Community Mobilizers in area of specialism related to implementation of IR Canada project in Blue Nile including budget monitoring for related activities and represent IRW Sudan as needed in BN for said project implementation.
KEY WORKING RELATIONSHIPS
The Project Coordinator is reporting to Programme Manager in Blue Nile and expected to have regular contact with all staff in the Field Office.
SCOPE AND AUTHORITY
Scope of the Role:
The job holder is accountable for fulfilling his or her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff. The Project Coordinator role models the programme and finance policies for programme staff. The Project Coordinator has a key role in upholding compliance standards.
Responsibility for Resources: Monitors the budgets regularly.
Duties and responsibilities:
The job holder is accountable for fulfilling his or her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff.
Key Accountability 1: Project coordination including supervise staff in project
Coordinate implementation of Project in thematic area in line with IR and Donor requirements and guidelines and agreed timescales, working closely with the Education Officer, FSL Officer, Health Officer, Protection & Inclusion (P&I) Officer and Community Mobilizers.
Oversee programme activities related to implementation of IR Canada project in BN and any other tasks assigned to him/her, including sensitization.
Oversee effective relationships with communities and partner organisations - includes representation for the project.
Contribute to all periodic reports for donors including monthly update, quarterly, interim and final reports and proposals as required.
Develop and update work plans for the project.
Oversees work of Education Officer, FSL Officer, Health Officer, Protection & Inclusion (P&I) Officer and Community Mobilizers.
Delivers training and capacity building for communities.
Hold regular one to one meeting to review project progress.
Conduct performance reviews in line with IR policy.
Request for technical support in thematic area as needed.
Support partners to build their programme capacity where needed.
Key Accountability 2: Budget Monitoring
Monitor project budgets on a monthly basis through BVA extracted from AX, escalating any concerns to Programme Manager and Finance team in field office.
Key Accountability 3: Monitoring and Reporting
Monitoring and reporting of project activities.
Write timely activity reports.
Report on project activities regularly in line with requirements.
Conduct regular monitoring visits in close coordination with the MEAL Officer and Project Officer to ensure progress of project is documented.
Escalating issues as they arise to Programme manager on monitoring and progress.
Coordinate day to day operations of the field office.
Key Accountability 4: Representation and Communication
In coordination with the Programme Manager develop and maintain relationships and effective communications with relevant stakeholders, including local government and other agencies working in the area.
Represent IR at state level as required, this includes proactive participation in the state and local Cluster groups and meetings.
Ensure regular and effective flow of communication between BN office and other locations as appropriate to ensure smooth flow of information.
In coordination with Programme Manager, maintain an overview on logistics and asset movements in and out of the office and field location under responsibility.
Key Accountability 5: Security Management
Coordinate security for the office in close communication with Programme Manager and Security focal point.
Monitor developments in field to ensure sufficient knowledge of the changing context.
Ensure all staff understand the IR Security procedures and that new staff receive an induction on security.
Monitor staff movement in the field to ensure their safety and secured movement.
Coordinate communication in field with programme manager during emergency situations or during security incidents.
Minimum Qualification, Skills and Experience Required:
Master Degree or its equivalent in management, social science, international development, public administration, or other related fields as appropriate.
Minimum Three Years Experience of working with International NGOs in Sudan, particularly in integrated projects including Food Security and Livelihood (FSL), Education and Health.
Demonstrable experience of programme implementation and administration.
Has experience of managing and mentoring projects/staff (at least two years).
Familiarity with the Millennium Development Goals, Sphere Standards, Do no harm policy, Red-Cross/Red-crescent Code of Conduct, Humanitarian Accountability Programme etc.
Knowledge in programme area of Food Security and Livelihood (FSL), Education and Health and interactions with communities
Good analytical skills.
Able to build the capacity of others.
Able to organize and deliver workshops for communities.
Ability to represent the organization at provincial and local level.
An ability to work under pressure with limited support.
Good written and spoken English; able to write reports and proposals.
Working knowledge of Microsoft Word and Excel.
Committed to Islamic Relief Worldwide values and code of conduct.
Willing and able to work in Blue Nile and travel for up to 40% of role.
Sensitivity to cultural differences.
Excellent Written and Spoken Language skills in both English and Arabic.