- Job closed -


Country Supply Chain Manager
ALIMA


 Project: Sudan Mission, Coordination
 Supervisor: Logistics Coordinator
 No. of Post: 1
 Duty Station: Khartoum, Sudan
 Closing Date: 10 July 2022

 
 Background:

ALIMA’S SPIRIT: ALIMA’s purpose is to save lives and provide care for the most vulnerable populations, without any discrimination based on identity, religion or politics, through actions based on proximity, innovation, and the alliance of organizations and individuals. We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.

 

Our CHARTER defines the VALUES and PRINCIPLES of our action:

  1. Putting the Patient First
  2. Revolutionizing humanitarian medicine
  3. Responsibility and freedom
  4. Improve the quality of our actions
  5. Placing trust
  6. Collective intelligence

 

ALIMA promotes and defends the principles of fundamental human rights. ALIMA has a zero-tolerance approach towards those guilty of acts of gender and sexual violence as well as towards inaction in the face of alleged or proven acts of violence. The protection of those benefiting from and impacted by our intervention is our top priority in everything we do. Everyone who collaborates with ALIMA is committed to :

  • Respect the charter, the code of conduct, the institutional policies including the policy of protection against abuse of power and gender and sexual violence, the policy of prevention of corruption and fraud;
  • Report violations of policies, framework documents and procedures to a supervisor, manager or referral agent or to alert@alima.ngo

 

CARING - INNOVATING - TOGETHER:

Since its creation in 2009, ALIMA has treated more than 4 million patients and today deploys its operations in 11 African countries. In 2018 we developed 41 humanitarian medical response projects to meet the needs of populations affected by conflicts, epidemics and extreme poverty. All of these projects are carried out in support to national authorities through nearly 330 health facilities (including 28 hospitals and 300 health facilities). Whenever possible We work in partnership with local NGO's to ensure that our patients benefit from the best and most relevant expertise wherever it is, whether within their own country or in the rest of the world. In addition, to improve the humanitarian response, we are carrying out operational and clinical research projects particularly in the field of the fight against malnutrition and viral haemorrhagic fevers.

 

ALIMA’S TEAM:more than 2000 people are currently working for ALIMA. The field teams, closest to the patients, receive their support from coordination teams generally based in the countries’ capitals. These receive support from the 4 desk teams and the emergency and opening team based at the operational headquarters in Dakar, Senegal. The Paris and New York teams are actively working to raise funds and represent ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams working on behalf of other organizations such as medical NGOs BEFEN, ALERT Health, SOS Doctors / KEOOGO, AMCP, research organizations PACCI and INSERM, Bordeaux or Copenhagen Universities, the INGO Solidarités International and many others.

 

COUNTRIES WHERE WE WORK:Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, South Sudan, Mauritania.

 

THE WORK WE DO:Malnutrition, Maternal Health, Primary Health, Paediatrics, Malaria, Epidemics (Ebola, Cholera, Measles, Dengue, Lassa Fever), Hospitalization, Emergencies, Gender Based Violence, Opening / Closing.

 

ALIMA in SUDAN

At the end of March 2021, ALIMA visited Sudan for the first time to develop contacts and gather enough information to set up an ALIMA mission in the country. From April to August, two exploratory missions were conducted by ALIMA: one in Khartoum in May 2021 and one in South Kordofan in August 2021. After supporting the Covid-19 Isolation Center at Omdurman Teaching Hospital between August 2021 and January 2022, ALIMA is starting a project in Al Saab Hospital in Khartoum in February 2022 in order to develop oxygen capacity in the structure. ALIMA has also been running  a Sexual and Reproductive Health (SRH) project in Kadugli in South Kordofan State since December 2021; the activities included conducting SRH and neonatal healthcare services in the  maternity ward of Kadogli Teaching Hospital (KTH).  ALIMA will be extending its healthcare services at communities level  through Primary Health Care (PHC) facilities and mobile clinics.

ALIMA also plans to conduct an assessment in the Red Sea State in 2022.



 
 Duties and responsibilities:

MISSION AND MAINACTIVITIES

The Country Supply Manager is responsible for setting up and managing the mission’s procurement. He/She will be the lead in setting up strategic contracts and Framework Agreements for the mission.

 

He/She is responsible to ensure that the procurement team under his management is working in an efficient and effective way ensuring the best possible processing of international procurement for mission offices and ensuring a timely review and validation of procurement processes done in the mission and keeping a close contact with the team in ALIMA Desk for all international orders.

 

 

MISSION’S PROCUREMENT MANAGEMENT

  • Conduct local market analyses to identify market segments and potential suppliers.
  • Develop a contracting strategy to cover the market categories for identified program needs.
  • Support program staff in the set up and updates of procurement plans for each award and manage the mission’s consolidated master procurement plan keeping it updated and producing procurement function action plan and supply plan.
  • Develop procurement strategy in which decentralization versus centralization purchase benefits are evaluated, best contracting strategy is developed and set up, and develop procurement work-plan for the whole country.
  • Put in place suppliers lists in link to different market segments, manage sub-contracting risks.
  • Liaise with other NGOs/ UN agencies on price comparison and verifications.
  • Set up ways of working, procedures, internal control systems within the unit.
  • Manages field offices expenditures beyond an established threshold ensuring the procurement unit is setting up contracts and FWAs serving internal client’s needs.
  • Lead big volume or complex procurement processes on behalf of the field office.
  • Ensure an internal review and validation mechanism is in place for procurement processes managed at field office level to strengthen compliance and reduce risks for the organization.
  • Lead the roll out of the procurement manual in the country.

 

PROCUREMENT TEAM MANAGEMENT

  • Ensure that the staff working in procurement have the right level of expertise, clear job description and work plan, and performance management.
  • Ensure that capacity building in procurement technical expertise is developed for staff in procurement and for people performing purchasing activities in the field offices.
  • Ensure that the national and international procurement trackers are regularly updated and that data is accurate.
  • Produce monthly summaries and monitor the function with KPIs.
  • Run regular analysis over prices, over suppliers usage and performance, over adherence to procurement plans.
  • Encourage the procurement team in field locations to have regular meetings with programmes to update the Procurement plan.
  • Oversee and monitor, and act as contact person for international procurement.
  • Be focal person for international ordering and follow-up - use MSF Supply portal for ordering and monitoring (KPIs).
  • Full compliance with government importation procedures (e.g. duties, insurance, etc.), monitor the work of clearing agents acting on behalf of ALIMA - be updated on and apply for any duty exemptions.
  • Establish a professional relationship with the regional procurement teams.
  • Monitor international order process at regional level and keep the programme informed about any potential delays in deliveries.
  • Help programmes in improving the coordination concerning international procurement, from identification of the needs to their expression.

 

AD HOC PROCUREMENT SUPPORT

  • In coordination with the Logistics Coordinator, provides support to field offices in complex procurement processes by supporting the needs expression and providing technical support on the best way to handle procurement processes.
  • When developing initial procurement requests, assist and train medical and program teams with information (e.g. lead times/prices) and correct use of forms and templates.
  • Visit field offices to provide support, coaching to the procurement team.
  • Review procurement files and make sure that all procurement activities meet ALIMA’s standards and procedures, provide feedback and recommendations for improvements in field offices.
  • Induct new key staff on procurement processes and how to strengthen collaboration with internal clients.

 

CAPACITY BUILDING

  • Organize training sessions on procurement functionalities to all staff including medical and program teams where appropriate in their responsibilities.
  • Organize training on major donors’ procurement requirements (ECHO, USAID etc.…).
  • Organize training on the procurement team roles and responsibilities.
  • Organize training of suppliers on Child safeguarding and anti-fraud policies.
  • During field visits, conduct refresher training on procurement best practices.

 

INTERNAL CONTROL

  • Run tenders and submit relevant documentation for review and validation to the field offices.
  • Ensure management of all procurement contracts in the coordination, monitor specific contracts.
  • Use FinScan for due diligence and background checking of contracted suppliers.
  • Ensure roles and responsibilities of procurement committee members are known and people adhere to it.
  • Review procurement waivers and ensure that they are compliant prior to submitting to the required person for approval.
  • If needed as per Threshold send Waivers  for regional validation.
  • Contribute to and assist line manager in data gathering and analysis for reporting purposes.

 
 Minimum Qualification, Skills and Experience Required:

EDUCATION

  • Degree in Procurement or related area, Master's degree an advantage.

 

SKILLS AND EXPERIENCE

  • At least five years procurement management level experience in logistics within complex/large scale country programmes and in emergency response/humanitarian environments
  • Experience in running complex and high volume procurement processes and in high volume contracts negotiation
  • Experience working with large institutional donors and knowledge of their rules and regulations
  • Experience in development and implementation of efficient procurement systems, policies and procedures.
  • English speaking, reading and writing is mandatory
  • Computer skills (Word, Excel, Access, Outlook, PowerPoint, Google Suite)

 

OTHER QUALITIES

  • Ability to synthesize and analyse information, and make clear, informed decisions, to manage high volumes of data
  • Ability to build relationships quickly with a wide range of people, both internally and externally
  • Strong planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities
  • Excellent interpersonal and communication skills
  • Highly effective organizational and multitasking skills
  • Team management and good mastery of teamwork
  • Can work under stress & available on request
  • Autonomous

HOW TO APPLY

Candidates must submit application letter, CV, copy of academic qualifications, National military service certificate/exemption, copy of birth certificate and experience certificates all in the same file, to HAC or hrco@sudan.alima.ngo or through Sudanjob.net

Last day for Submission of application 10th July 2022

Applications are processed in the order of arrival and we reserve the right to close the offer before the term initially indicated if a good application is successful. Only full applications will be considered. Only accepted applications will be contacted.

Female candidates are strongly encouraged to apply.

 

Important remarks

No monetary transactions, neither demands of favours in kind, nor other types of favouritism will be tolerated in the recruitment process.









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