- Job closed -


Administrative Assistant 2
ICRC
 Duty Station: Kadugli
 Closing Date: 06 July 2022

 
 Background:

The International Committee of the Red Cross (ICRC), an impartial, neutral, and independent organization striving to protect and assist the victims of war and internal violence, has been working in Sudan since 1978. The ICRC is looking for an enthusiastic and motivated person to fill the position of Administrative Assistant 2 in Kadugli

Purpose:  

Administrative Assistant 2 is responsible for the integrity of financial and analytical accounting and for reporting from the field. S/he oversees all financial resources and administrative activities, such as management of premises, maintenance, and staff travel, in Kadugli, and acts as Human Resources relay.



 
 Duties and responsibilities:

  • Responsible for the General Administration of the office, under the guidance of Damazine - Admin Department in various matters, including planning, organization, control information exchange, networking, and negotiation for the administrative tasks.
  • Validates Supply Request (SR) according to the delegation SR matrix.
  • Approves invoices in stickers according to the delegation’s financial rules
  • Plays the role of cashier in Kadugli office, works with petty cash in his/her safe, ensures that all relevant documents are complete before payment; does a daily cash control.
  • Supervises and maintains up to standards all premises, organizing constructions when necessary, following up on the passive security and other general problems.
  • Watches for deadlines on the payments of the leases and updates the Premises List accordingly.
  • Maintains contacts with landlords and participates in negotiations of agreements.
  • Seeks solution to over consumption of water, electricity, gas, cleaning products and coffee break in the ICRC premises (residences, office, and workshop).
  • Is responsible for the admin stocks (furniture, cleaning products, some IT, etc) as well as field trip items.
  • Is responsible for welcome services in Kadugli office and the preparations to receive visitors from other offices or delegations.
  • Under the guidance and supervision of Khartoum HR department, S/He acts as HR Relay in carrying out HR administrative work and updating documents for delivering HR services, in line with the ICRC’s and delegation’s policies and the applicable laws and regulations.
  • Supervise cleaning, maintenance, and security staffs.

 
 Minimum Qualification, Skills and Experience Required:

  • University degree in business administration, finance/accounting or human resources, or hospitality management.
  • Diploma in accounting / internal audit an asset.
  • 3 years confirmed practical experience preferably in finance and management or human resources, including at least 1 year in financial accounting/controlling.
  • Sound knowledge of accounting software.
  • Experience in an international working environment, abroad or with an international organization/development agency.
  • Fluent command of English, spoken and written
  • Computer literacy.
  • Flexibility to Travel for work temporarily to other ICRC sites i.e. Damazine.
  • Skilled in the following competencies: Leadership, Accountability, People management, Teamwork & Collaboration, Representing the ICRC, Beneficiary & Client focused.

 


How to Apply:

Interested candidates are requested to submit their complete files only in English (CV, motivation letter and certificate) on Sudanjob.net website before Wednesday, 06 July 2022 at 04 pm.

  • The recruitment office will not consider any applications which are not received directly on Sudanjob.net.
  • Only short-listed candidates will be contacted
    The ICRC values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates








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