1. Assist in the day-to-day functioning of the office, by preparing daily agenda, scheduling appointments and meetings; placing and screening of telephone calls, receiving visitors; answering routine enquires and re-directing information to the appropriate source; bringing urgent matters to the attention of the Administrative Officer, organizing meetings by preparing agenda items documents, taking notes and preparing minutes, giving attention to any follow-up action; preparing materials for inter-country and international missions. 2. Organize and maintain a reliable follow-up system pertaining to outstanding issues, deadlines, follow-up actions; ensure the rapid and efficient flow of communication/information between the office and Antenna in Sudan – Khartoum and Juba relevant services and sectors; alerting the Administrative Officer for outstanding issues/deadlines requiring rapid response; 3. Screen incoming and outgoing mail, ensure all correspondence/documents for signature of the AO and the Representative are correct, and in full compliance with UNESCO’s rules and regulations; route correspondence and ensure follow-up action on routine matters, prepare draft routine correspondence for the signature of AO and/or the Head of the Office 4. Maintain the files and ensure their confidentiality; prepare administrative correspondence and special reports that may be of a confidential nature; assure administrative liaison with Juba Antenna 5. Ensure the provision of Office supplies, furniture and other contracted services 6. Undertake any other relevant duty as required by the supervisor Competencies Initiative, independence/autonomy, sound judgment, service-oriented approach, problem-solving and action-oriented; Demonstrated communication skills Excellent drafting skills in English and Arabic; Good speed in Short-hand taking notes

•Full Secretarial Courses and/or first degree in Business Administration •Proven working experience general administration •Excellent spoken and written English – with good drafting ability for general correspondence and reports; Arabic is a requirement in both written, typing and speaking. •4 years experience in secretarial/administrative duties preferably in relation to the work of the United Nations Agencies •Good speed in short-hand •Ability to plan and organize work ; ability to work under pressure •Ability to take initiatives and maintain good working relationship with people of different cultures and nationalities UNESCO Office is a non smoking environment. Women candidates are strongly encouraged to apply. Qualified candidates could also send their applications to: UNESCO Representative in Sudan Attn: Administrative Officer, PO Box 913 Al-Amarat, Street 29, Villa 36, Block 10, Khartoum

Only short-listed candidates will be notified for interview

FUCKED BY F4Y-XPLOIT