- Job closed -


Storekeeper (Fleet)
Hiba International Recruitment Company Ltd
We Secure You Best Future In Your Career

 Vacancy No: HIBA-02401
 Duty Station: Khartoum
 Closing Date: 31 July 2017

 
 Background:

Fleet & Trucking Outsource Project   

General Description:

 

·         Implement the overall Supply Chain Management and Procurement activities necessary to ensure that all vehicles, assets, spare parts, office supplies, tires, accessories, materials, fuel & lubricants are purchased; received, distributed, issued, controlled and inventoried for good record keeping & auditing purposes in respective Area Office

 


 
 Duties and responsibilities:

 

Under the direct supervision of immediate supervisor and in co-ordination with all Fleet staff, the incumbent shall perform the following duties:

1.       Ensure that all goods received are carefully counted and registered; any differences in quantity either positive or negative are recorded on the GRN (Goods Receipt Note) or POD (Proof of Delivery) and sent back to the originator.

2.       Responsible for quality control for all goods received, any goods received that are either damaged or incorrect should be registered and reported to immediate supervisor.

3.       Ensure that all spare parts and materials requested are duly authorised and accountable to make certain that these are issued for the correct makes and models in accordance to the established section criteria for each vehicle/machinery manufacturer.

4.       Responsible to ensure that spare parts and materials returned into stock are properly recorded.

5.       Prepare all requests for spare parts and materials for transfer to other depots and ensure that these are properly packed and sealed.

6.       Supervise and oversee the actual physical loading of spare parts and materials to other locations and ensure that they are loaded in a proper way to avoid damage during transit.

7.       Continuously obtain and maintain the latest up-to-date spare parts catalogues, prices lists, cross-reference and superseded numbers for all operational Assets.

8.       Implement proper stock management and ensure that all minimum and maximum stock levels are maintained prevent “out of stock” situations occurring.

9.       Organise & implement regular internal stock-taking and ensure that all stock records are accurate in accordance to auditing practices.

10.    Responsible to ensure that all spare parts and materials are stored in a safe, clean and secure environment using the most efficient layout with maximum space utilisation.

11.    Prepare orders for both local & international procurement and track the complete procurement process including, freight, customs clearance and in-country processes until goods are finally received.

12.    Ensure that all normative guidelines, systems and procedures established for stock management are strictly adhered to.

13.    Responsible to ensure that all data is entered into the FMS pertaining to the Stock Control & Tyres modules.

14.    Loss or damage of Cargo, Spares, Tools or Equipment as well as Loss of Fuel in the care of the employee shall be deducted from the salary based on CIF value or Local Market Rate, whichever is prevailing. This can also lead to penalties or dismissal to the Personnel and penalties on the Service Provider or Contractor.

15.    Share experiences gained with other staff members and strive towards creating good team building and harmonious atmosphere.

16.    Travel occasionally, as required by the Organisation

17.    Perform any other duties as requested by immediate Supervisor. 


 
 Minimum Qualification, Skills and Experience Required:

·         Bachelor’s Degree in Mathematics and English as main subjects.

·         Completed a full Supply Chain Management course at a technical college.

·         Held the position of Stores Person, or similar job in a company/NGO with at least 2 years’ experience gained in the relevant field.

·         Good working knowledge with the complete Microsoft Office suite.

 

·         Experience gained using a computerized Fleet Management System with emphasis on the Stock Control Module.

·         Excellent command of English, reading, writing and speaking, (Arabic considered as asset although not a requirement).

 

 


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