Fleet & Trucking Outsource Project   

·         Responsible to assist the Fleet Supervisor in coordination with the Fleet Staff, to ensure timely, efficient, cost-effective and maximize utilization of the Fleet in accordance to Procedures & Normative Guidelines as establish by Company.

Under the direct supervision of the Head of Fleet the incumbent shall perform the following duties:-

1.       Preparation of information for the formulation of a Project Activity Work Plan to ensure a smooth and efficient Transport Operation; monitoring established tasks of the Project Activity Work Plan in accordance to projected schedules and goals set.

2.       Ensure that Drivers / Convoy Leaders carry out their duties effectively in accordance to their Job Descriptions.

3.       Ensure that all the necessary permissions / documentation are promptly obtained from all the relevant Governmental Bodies and respective parties to operate the fleet efficiently.

4.       Responsible for formulation of Convoy’s and Route Planning as well as the updating of Transport Route Matrix.

5.       Ensure that vehicles are adequately tracked both for operational and security purposes by usage of both HF radio and GPS Systems. Constantly track and monitor the position of all trucks / convoys using HF/ GPS and report any irregularities to Transport Manager for action as required.

6.       Ensure correctness and registering accurate information onto all documents and responsible to produce timely daily, weekly, monthly, quarterly and Annual Reports.

7.       Liaise with Logistics to obtain Weekly / Monthly Transport Plans to ascertain projected tonnages and measure these against actual tonnages moved.

8.       Carry out effective Driver Management to ascertain best / worst performing drivers and implement Bonus Incentive Scheme, to reward those drivers who perform well but also recommend possible disciplinary action against those who don’t.

9.       Responsible for accident Management and to report any accidents within 24hrs to all respective parties in accordance to Co. Normative guidelines.

10.    Develop & Manage Best Practices and SOP-s for efficient Transport Management to maximise performance and monitor this performance through established KPI’s (Key Performance Indicators).

11.    Ensure that any breakdown or trucks stuck are recovered in the shortest possible timeframe and take the necessary action required with all parties concerned.

12.    Ensure that all legal documentation and records pertaining to the vehicles are well maintained and kept and up to date, with emphasis on Insurance and annual inspections.

13.    Ensure that all vehicles undergo regular scheduled preventative maintenance on a timely basis and that all unscheduled maintenance is carried out in the most efficient manner in close coordination of the Workshop Manager.

14.    Liaise with Outsourced Administrator and ensure that there is an adequate pool of fully trained drivers ready for service to replace drivers who are unable to work or on leave cycle.

15.    Loss or damage of Cargo, Spares, Tools or Equipment as well as Loss of Fuel in the care of the employee shall be deducted from the salary based on CIF value or Local Market Rate, whichever is prevailing. This can also lead to penalties or dismissal to the Personnel and penalties on the Service Provider or Contractor.

16.    Will perform any other duties as requested by immediate Supervisor. 

• Bachelor’s degree in Business Administration , Transport or similar fields

• Held the position of Traffic Manager, or similar job in a Company / NGO with at least 2 years’ experience gained in the relevant field.

• Holder of a valid, clean driving license in accordance to the vehicle category assigned to drive in accordance to National Regulations.
• Two years minimum experience preferably 5 years gained in the relevant driver license category.

• Supervisory skills, good coordination and communication skills, proactive and takes own initiative with limited oversight from immediate supervisor.

• Good working knowledge and experience working with Microsoft MS Office Suite.

• Proficient in the use of a computerized Fleet Management System (FMS).
• Excellent command of the English Language, both spoken and written.

• Excellent command of the Arabic Language, both spoken and written.