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Program Analyst- UNFPA Supplies Program(RHCS)
UNFPA
 Vacancy No: 22-2016
 Contract Type: Fixed Term
 Position Number: 00116286
 Section/Unit: Programme
 Grade Level: NO-B
 Supervisor: SRH Programme Specialist
 No. of Post: 1
 Duty Station: Khartoum
 Duration: One year initially with 3 months’ Probation period
 Closing Date: 31 Dec 2016

 
 Background:

The Sudan Country Programme (2013-2017) combines emergency preparedness, humanitarian response, conflict recovery, resilience and development support in an extremely complex political, logistical and security-compromised environment. The CP is designed around six integrated and inter-related outputs with an overall goal of improving maternal health in Sudan. The national Maternal Mortality Ratio in Sudan is high. The low Contraceptive Prevalence Rate (CPR), the weakness of the health system, delay in seeking care and delay in reaching the health facility are the main factors causing the high maternal mortality. The low rate of use of Family Planning (FP) is also contributing to the high MMR in Sudan as the total fertility rate in the country is 5.2, the contraceptive prevalence rate is 12.2% (19% in urban and 8.7% in rural and it is less than 10% in 10 states), the unmet need for family planning is high (26.6%) and adolescent birth rate is high (87%). The weak supply chain and the health information systems, in addition to the negative attitudes and behaviours of communities towards FP services are main factors of poor FP indicators. According to the reproductive health commodity security health facility based annual survey 2015, 73.5% of HFs reported they are providing FP services, however only 7.9% of them are offering at least five modern contraceptive methods and 22.3% experienced stock out of a modern contraceptive method in the last six months regardless the type of HF or its location.

 

The United Nations Population Fund (UNFPA) Sudan Country Office would like to recruit a project officer to be placed at UNFPA Country Office (CO) with at least 50% of working hours at Federal Ministry of Health and National Medical Supplies Fund (NMSF), to provide technical support to all units relating to UNFPA Supplies issues and to follow up on the commodities and supplies provided through support from UNFPA and also to coordinate efforts from other partners, including the private sector, aiming at improving the reproductive health commodity security. The officer is expected to travel to all Sudan states (UNFPA focus and non-focus states) on regular and frequent manner to monitor reproductive health commodities activities including monitoring of the supplies and its storage conditions.

 

Work Relations:

The PO will work under the overall guidance of the UNFPA Country Representative, Deputy Representative, Assistant Representative, and the RH Programme Specialist, maintaining close working relations with the various departments in the federal Ministry and State Ministries of Health as well as with UNFPA RH/HIV/AIDS and HRU teams.

S/he will provide fiduciary oversight and technical expertise in the implementation of the RH/HIV/AIDS and Humanitarian units to enhance reproductive health commodity security.

 

Job Purpose:

Under the direct supervision of the to the SRH Programme Specialist, the Programme Analyst - UNFPA Supplies - works closely with the SRH team, including the HIV Programme and Humanitarian Unit at UNFPA, National Reproductive Health Programme, NMSF, the pharmaceutical and logistics departments and other relevant departments at Federal MoH to ensure that the UNFPA Supplies work plan and the supply chain management is implemented in the most efficient manner in order to meet the intended outputs.



 
 Duties and responsibilities:

A. Programme Support:

  • The incumbent is in-charge of ensuring the implementation of UNFPA Supplies plans and promote linkages among the Government and development partner stakeholders in support of UNFPA Supplies programme areas.
  • Works closely for the implementation of the RHCS action plan by identifying priority issues to be addressed in policies, programs, institutional capacity and funding for RHCS.
  • Ensures the development of a realistic plan to integrate and harmonize RHCS related health strengthening and demand creation efforts including viable ways to increase demand.
  • Analyzes and review request for advance of funds; prepare budget revisions and/or supplementary budget approvals regarding RHCS.
  • Monitors projects expenditures and disbursements to ensure delivery is in line with approved project budgets and to realize targeted delivery levels.
  • Analyzes project progress in terms of achieving results, using existing monitoring and evaluation tools; identifies constraints and resource deficiencies and recommends corrective action.
  • Establish a strong and innovative program component focused on the establishment of reliable RHCS interventions to support RH/ HIV/AIDS, and also in humanitarian settings and rights particularly MNH/PMTCT, FP, AYRH, comprehensive post abortion care, condom programming, RH during emergency, etc.
  • Guides the establishment of routine Monitoring and evaluation system for the GP to ensure RHCS and the integration of RHCS related issues in all aspects of the national health commodity logistics plan.
  • Supports the Development of a strategy for harmonization and/or integration of various essential health commodity supply chains.
  • Initiates/undertakes feasibility studies, surveys and focused research to identify barriers to providing RHC in remote areas.
  • Explores ways to integrating RHCS into the national RH partners for a relevant TWG such as: Safe Motherhood, FP/LM, IEC/BCC, AYRH and STI/HIV prevention etc. and its replication at states level.
  • Guides forecasting and planning of procurement at the federal and states’ level as well as initiate procurement from its sources and follow up its delivery to targeted destinations.
  • Ensures that federal and states’ contexts are well captured into the planning and implementation exercises related to RHCS
  • Coordinates with PSB, regional Supplies advisers and other related experts inside and outside of the organization on issues relates to RH supplies;
  • Establishes working relationship with key partners and global logistics and RHCS clusters for coordinated support to countries and advocacy for donor support for raising funding in country logistics management ;
  • Provides advice and prepares briefing notes and policy papers which will help orient UNFPA strategic thinking in its dealings with different donors and partners on RHCS;
  •  Provides substantive advice to the senior RH program officer on the issues of RHCS.

B.  Financial Administration:

  • Produces regular budget and expense reports for review by programme staff to track implementation rates and identify gaps in funding;
  • Provides support to monitor Implementing Partners fund releases against financial reports by reviewing financial reports against agency guidelines and checklist;

C.  Procurement and Logistics:

  • Ensures development of procurement plan and enhances  the supply chain management, including liaising with suppliers;

D.  Administrative Support:

  • Maintains updated programme and logistics filing in compliance with UNFPA policies and procedures;

 
 Minimum Qualification, Skills and Experience Required:

Education:

Advanced degree in Medicine, Pharmacy, Public Health or related social sciences.

Experience:

 

A minimum of three years practical experience in planning, implementing, and coordinating RH/FP programs and related logistics system;

  • Knowledge of program and project management processes; providing general support with an emphasis on information management, research, basic financial and programme monitoring and evaluation.
  • Proven technical and managerial skills in the development of project proposals, implementation, monitoring and evaluation of reproductive health programmes and logistics system;
  • In-depth knowledge and understanding of supply chain management requirements and      techniques (needs assessments, source identification, procurement, international freight procedures, customs, warehousing, distribution and monitoring/accountability);
  • Experience with logistics management in natural and complex political emergencies in diverse cultural and climatic settings;
  • Experience in the United Nations system is an asset;
  • Willingness and capability to undertake duty travel.

Languages:

Fluency in both written and spoken English and working knowledge of Arabic is a requirement.

Computer Skills:

Proficiency in current office software applications. Knowledge of ATLAS is an advantage.

 

Required Competencies:

 

Values: (Exemplifying integrity, Demonstrating commitment to UNFPA and the UN system, embracing Cultural diversity, embracing change)

 

Core Competencies: (Achieving results, Being accountable, Developing and applying professional Expertise/business acumen, Thinking analytically and strategically, Working in teams/managing ourselves and our relationships, Communicating for impact)

 

Functional competencies:(Advocacy/Advancing a policy-oriented agenda, Leveraging the resources of national governments and partners/building strategic alliances and partnerships, Delivering results-based programmes, Internal and external communication and advocacy for results mobilization)


UNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity and a healthy balance of work and life.  We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. Notice: There is no application, processing or other fee at any stage of the application process.  UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status


UNFPA offers an attractive compensation package commensurate with experience







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