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Duties and responsibilities:
Administrative and functional activities include but are not limited to:
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maintaining personal and business files;
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corporate record keeping;
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supporting marketing and strategic planning activities;
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Note recording & documentation editing and organizing.
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Filing, storage & retrieval of business and personal activities.
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Handles financial matters for the Strategic Planning Director with confidentiality.
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Prepares and sends business correspondence.
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Coordinates operations of director’s office including:
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Reception
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Document preparation & control
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Internal communications
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General office maintenance to improve costs and effectiveness.
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Minimum Qualification, Skills and Experience Required:
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BSc degree in Business Administration, Public Administration or any related field.
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Minimum of three years working experience of executive level support experience.
Functional Competencies:
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Trustworthy with Impeccable Moral Standards
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Discrete, reserved and able to handle business, personal, and family information with the highest level of confidence.
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Conceptualization & Business Acumen
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Professionalism in Appearance & Attitude
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Highly organized
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Able to adapt quickly, handle multiple tasks, and prioritize
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Self Directed with Sound Judgment
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Confident
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Exceptional interpersonal skills with internal and external staff
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Demanding work environment.
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Strong analytical skills with the ability to collect, organize, analyse, and disseminate significant amounts of information with attention to detail and accuracy
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Intermediate to expert level of competence using MS Office Suite and database applications
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Proficiency in proofreading, grammar skills, attention to detail
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Strong multi-tasking abilities, interpersonal communication skills, problem solving skills
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Demonstrated experience coordinating events at all phases from planning through to delivery
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Experience taking minutes and notes for committees and meetings with complex, wide-ranging discussions
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Carries out responsibilities with professionalism, respect for others, in accordance with the organization’s policies and applicable laws.
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Excellent verbal and written communication skills
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