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Financial Controller
CCUIFAD
Central Coordination Unit for IFAD Co-financed Projects (CCUIFAD)

 Vacancy No: CCU/1/8//LMRP/Job
 Name of Project: Livestock Marketing and Resilience Programme (LMRP)
 Type of Contract: SSA (Performance Based Contract)
 Duty Station: Khartoum
 Duration: One Year (renewable)
 Closing Date: 05 Oct 2015

 
 Background:

The Livestock Marketing and Resilience Programme (LMRP) is a joint effort between IFAD and the Government of Sudan/ Ministry of Livestock Fisheries and Rangelands (MoLFR) to revive the livestock industry, optimize the use of a seriously impacted natural resource base under threat from climate change and address rural poverty. The Programme design is building on experiences of several earlier projects supported by IFAD and other donors, featuring small-scale livestock and income diversification elements. The above have been combined with an innovative Pro Poor Public Private Partnership approach that aims at addressing the challenges facing many of the livestock dependent rural communities. The programme focuses on the modernisation and expansion of all aspects of the livestock main value chains as the key to reducing rural poverty. 

The programme development objective is increased earning opportunities and improved living conditions in livestock-based communities. The programme primary target population comprises poor households residing in pastoralist and agro-pastoralist communities. In particular, it will target rural poor women and young women and men, common interest groups, and village development structures. Poor households in 1,000 villages in five States (North Kordofan; West Kordofan; White Nile; Sennar and Blue Nile) will be eligible to participate in project activities, with a target outreach of 100,000 households. 

The programme includes three interlinked components namely; (i) Livestock business development that aims to improve value-addition and market access for small-scale pastoralists and agro-pastoralists, (ii) Community-led natural resources management and enhanced adaptive capacities to support a community lead process for priority natural resources management investments for building the sustainability of the livestock systems; and (iii) Rural enterprise and social development to promote the upscaling of viable business plans with further technical support and access to affordable loans from microfinance institutions. 



 
 Duties and responsibilities:

1. The Financial Controller (FC) is responsible for the financial and administrative management of the projgramme including Accounting, Budgeting, Financial Reporting, Internal Controls, Auditing Arrangements, Flow of Funds and the efficient management of programme resources in accordance with the requirements of IFAD. He/she will report directly to the Programme Director and will work in close collaboration with his or her counterparts at PMU and the SIUs. 
2. Operating within a computerized environment, the Financial Controller will perform the following duties: 

• Develop behavioural ways of working within the finance team that promotes value addition, continuous professional improvement and a culture of cost effectiveness by all managers. 
• Take a leading role, with Programme Director and SIU's responsible team on financial aspects of Annual Work Plan and Budgets (AWBPs) preperation and consoliation. 
• Ensure timely uploading of the PMU and SIUs budgets over the accounting system. 
• Master IFAD key documents such as, the disbursement handbook, procurement guidelines and handbook, IFAD guidelines for project audits, the Financing Agreement (FA) and the Letter to the Receipnt (LTR). 
• Work closely with the accounting system developer on custoimzing and maintaining an efficient accounting system and reliable internal control procedures and guidelines for financial reporting and recordkeeping. 
• Ensure compliance with all legal and statutory reporting requirement in country. 
• Ensure that administrative and financial directives and guideliness are reflected in all programme financial activities. 
• Ensure that all financial accounts are managed with respect to disbursement and replenishment in accordance with the approved procedures stipulated by the financiers. 
• Responsible for the preparation, review and monitoring of programme budgets including financing plan, procurement plan (together with the Procurement Officer), and staff development plan (together with the training focal point). 
• Take prompt and definite action on non-compliance with procedure and practices. Verify all withdrawal applications for submission to IFAD, and ensure the availability of funds for all planned activities. Manage the projects bank accounts, approve and co-sign all payments. 
• Apply for and manage Federal counterpart funds. 
• Prepare and provide annual financial reports including the sources and uses of funds statement, incurred expenditures by component, expenditure category and financier, designated account reconciliation statement, fixed asset list and cash flow forecast, statement of advances etc. for submission to the Project steering committee, MoA and IFAD on a quarterly, semi and annual basis, and maintain all records in a form appropriate for audit and clear audit trail. 
• Prepare financial reports, including monthly funds reconciliation, and monthly, quarterly, semi-annual and annual expenditure statements; Prepare and analyise monthly financial reports for the ProgrammeCoordinator indicating financial performance of the Programme compared with the annual work plan and budget. 
• Coordinate between different Ministries at the Central and State levels (MoLFR at Centre and SMAARI at States). 
• Act as focal point for all related LMRP's financial correpondances. 
• Share IFAD ToR with National Audit Office to ensure that timely audit of the PMU and all SIUs are conducted. 
• Develop and maintain a system of financial control over all expenditure incurred by the project including SIUs and implementing partners. 
• Monitor the level of advances/funds to SIUs to ensure both that there are sufficient funds to implement the programmeactivities and that the level of advances/fund are adequate and there are no idle funds. 
• Monitor compliance with the Financing Agreements for IFAD Grant, ASAP Grant and LDCF Grant. 
• Monitor compliance with the Letter to the Recipient. 
• Approve all reconciliations including bank and advance reconciliations. 
• Responsible for developing and managing an effective and performance based human resources management system. 
• Supervise and coordinate the work of staff placed under his/her direct authority as well as supervising the work of the financial management staff in the SIUs. 
• Develop behavioural ways of working within the finance team that promotes value addition, continuous professional improvement and a culture of cost effectiveness by all managers. 
• Review and regularly update the Financial and Administrative Manual of the programme. 
• Develop and update together with the Accountant the Accounting manual of the implementation across LMRP. 
• Responsible for the organization and supervision of the PMU office, assets, logistics, and all administrative matters. 
• Coordinate and supervise audit arrangements in all States and Programme locations. 
• Responsible for the implementation of internal and external audit and supervision mission recommendiations. 
• Ensure good working relationships with other departments to enable smooth implementation of financial procedures. 
• Undertake any other activities assigned by the Progrmame Coordinator. 


 
 Minimum Qualification, Skills and Experience Required:

 An acceptable accounting and finance qualification (BSc, ACCA or last stage of AAT).A Master’s Degree is preferable 
 A minimum of 15 years professional experience with at least 5 years experience in financial management preferably in management position. 
 The candidate would be expected to have a thorough understanding of accounting practices, finance and investment. Familiarity and experience in use of accounting software is a must. 
 Candidates with previous experience in rural development projects in Sudan and aptitude for working in the rural area will be given preference. 
 Good command of Arabic and English, both oral and written. 
 Prior experience working with donor-funded projects as well as experience with government of Sudan regulations and procedures.. 
 Good knowledge of basic computer software. 
 The ability to lead and to work as part of a team. 
 Good communication skills. 
 Ability to work with multi stakeholders, including government, private sector companies, civil society organizations, and community. 
 Professional and personal endurance and commitment to complete complex assignments efficiently and effectively in a high demanding working environment. 
 Ability and flexibility to travel intensively within project area, as may be required.. 


The incumbent will be stationed at the headquarters of the project in Kosti. The initial contract will be for one year with six-month probation, period, renewable every year on continued satisfactory performanceInterested candidates are requested to submit their CVs with all the supporting documents before the closing date . Moreover, names and addresses of two persons to refer to will be appreciated. The address is: Central Coordination Unit for IFAD Co-financed Projects, House no.(2) Block no.(10), Tejani ELMahi Street ,Khartoum East Tel +24983 771474, e-mail ccuifad@yahoo.co. P.O Box 11270









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