1. The Financial Controller (FC) is responsible for the financial and administrative management of the projgramme including Accounting, Budgeting, Financial Reporting, Internal Controls, Auditing Arrangements, Flow of Funds and the efficient management of programme resources in accordance with the requirements of IFAD. He/she will report directly to the Programme Director and will work in close collaboration with his or her counterparts at PMU and the SIUs.
2. Operating within a computerized environment, the Financial Controller will perform the following duties:
• Develop behavioural ways of working within the finance team that promotes value addition, continuous professional improvement and a culture of cost effectiveness by all managers.
• Take a leading role, with Programme Director and SIU's responsible team on financial aspects of Annual Work Plan and Budgets (AWBPs) preperation and consoliation.
• Ensure timely uploading of the PMU and SIUs budgets over the accounting system.
• Master IFAD key documents such as, the disbursement handbook, procurement guidelines and handbook, IFAD guidelines for project audits, the Financing Agreement (FA) and the Letter to the Receipnt (LTR).
• Work closely with the accounting system developer on custoimzing and maintaining an efficient accounting system and reliable internal control procedures and guidelines for financial reporting and recordkeeping.
• Ensure compliance with all legal and statutory reporting requirement in country.
• Ensure that administrative and financial directives and guideliness are reflected in all programme financial activities.
• Ensure that all financial accounts are managed with respect to disbursement and replenishment in accordance with the approved procedures stipulated by the financiers.
• Responsible for the preparation, review and monitoring of programme budgets including financing plan, procurement plan (together with the Procurement Officer), and staff development plan (together with the training focal point).
• Take prompt and definite action on non-compliance with procedure and practices. Verify all withdrawal applications for submission to IFAD, and ensure the availability of funds for all planned activities. Manage the projects bank accounts, approve and co-sign all payments.
• Apply for and manage Federal counterpart funds.
• Prepare and provide annual financial reports including the sources and uses of funds statement, incurred expenditures by component, expenditure category and financier, designated account reconciliation statement, fixed asset list and cash flow forecast, statement of advances etc. for submission to the Project steering committee, MoA and IFAD on a quarterly, semi and annual basis, and maintain all records in a form appropriate for audit and clear audit trail.
• Prepare financial reports, including monthly funds reconciliation, and monthly, quarterly, semi-annual and annual expenditure statements; Prepare and analyise monthly financial reports for the ProgrammeCoordinator indicating financial performance of the Programme compared with the annual work plan and budget.
• Coordinate between different Ministries at the Central and State levels (MoLFR at Centre and SMAARI at States).
• Act as focal point for all related LMRP's financial correpondances.
• Share IFAD ToR with National Audit Office to ensure that timely audit of the PMU and all SIUs are conducted.
• Develop and maintain a system of financial control over all expenditure incurred by the project including SIUs and implementing partners.
• Monitor the level of advances/funds to SIUs to ensure both that there are sufficient funds to implement the programmeactivities and that the level of advances/fund are adequate and there are no idle funds.
• Monitor compliance with the Financing Agreements for IFAD Grant, ASAP Grant and LDCF Grant.
• Monitor compliance with the Letter to the Recipient.
• Approve all reconciliations including bank and advance reconciliations.
• Responsible for developing and managing an effective and performance based human resources management system.
• Supervise and coordinate the work of staff placed under his/her direct authority as well as supervising the work of the financial management staff in the SIUs.
• Develop behavioural ways of working within the finance team that promotes value addition, continuous professional improvement and a culture of cost effectiveness by all managers.
• Review and regularly update the Financial and Administrative Manual of the programme.
• Develop and update together with the Accountant the Accounting manual of the implementation across LMRP.
• Responsible for the organization and supervision of the PMU office, assets, logistics, and all administrative matters.
• Coordinate and supervise audit arrangements in all States and Programme locations.
• Responsible for the implementation of internal and external audit and supervision mission recommendiations.
• Ensure good working relationships with other departments to enable smooth implementation of financial procedures.
• Undertake any other activities assigned by the Progrmame Coordinator.