Purpose of the Position:
The Office Manager is responsible for managing all administrative activities that facilitate the smooth running of the office.

Scope of the Position:
The Office Manager will report to the senior managers and offer administrative management services to the Company. This includes maintaining office records.

 

• Maintain corporate files both internally and with government authorities (licenses, registrations, etc).
• Responsible for the petty cash and receiving payments.
• Maintain office services by organizing office operations and procedures; controlling correspondence; designing and maintaining filing and record management systems.
• Assist in maintenance and management of employees by assisting in the recruiting, selecting, orienting, disciplining of employees as well as assist in the design, implementation and management of the job performance evaluation system.
• Manage personnel files both internally and with government and ensure such files are up to date and secure; assist in the preparation of employment agreements (employment contracts, training agreements, annual compensation letters, etc); implement and manage employee attendance system; assist in the management of employee relations/communications.
• Maintain office efficiency by planning and implementing office systems, layouts, and supplies and equipment procurement.
• Design, implement an/or promote internal policies by establishing standards and procedures (including the internal policy, office circulars, etc); measuring results against standards; making necessary adjustments.
• Keep management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
• Manage record and oversee office resources accounts (expense/ revenue).
• Manage corporate functions/events and exhibitions and conferences.
• Contributes to team effort by accomplishing related results as needed.
• Perform other related duties as required.

Qualifications:
Bachelor's degree.

Experience:
The candidate must have a minimum of 5 - 7 years previous based clerical, secretarial or commercial work experience is essential.

Skills:

• knowledge of office administration.
• Principles of human resource management and supervision.
• Ability to maintain a high level of accuracy in preparing and entering information.
• Excellent interpersonal skills.
• Team building/supervisory skills.
• Analytical and problem solving skills.
• Decision making skills.
• Effective verbal and listening communication skills, attention to detail and high level of accuracy.
• Effective written communications skills.

Personal Attributes:

• Be honest and trustworthy.
• Be respectful.
• Be flexible.
• Demonstrate sound work ethics

Job Details:

• Able to multiple relationships at different levels.
• Computer skills including the spreadsheet and word processing programs, and e-mail at a highly proficient level.
• Fluent in English, both spoken and written.
• Free from national service.

Please apply online with up-to-date CV to: Sudanjob.net

Only short – listed candidates will be called.