Organizational Context:

The Programme Associate will work as part of a team coordinated by the Representative, Deputy Representative and the Assistant Representative to provide integrated programme and technical support fundamental to UNFPA’s overall strategy.  Under the direct supervision of the P&D Program Analyst, the Programme Associate is expected to assist in the overall management of administrative, financial and technical issues in support of P&D and Youth interventions, ensuring high quality, accuracy, and timeliness of work. S/he is expected to support to CO, sub offices and partnering IPs in matters related to PD profile.

S/he should contribute to the development and effective implementation of the UNFPA work   by providing programming, financial and administrative support to UNFPA and its implementing partners. As appropriate, s/he will also contribute to research, financial management and operational and procedural guidance.

Work Relations:

The Programme Assistant works with and provides support to the members of the Country Office Programme Team, Operation and Finance Team, staff of sub-offices, and the implementing partners. This objective is to work in an integrated approach teaming so as to achieve the common goals and shared objectives, and demonstrate personal commitment to UNFPA’s mandate and vision.

The Programme Associate establishes and maintains internal and external contacts including exchange of information on broader aspects of the work area, such as providing clarification of work-related non-routine matters requiring technical input.

Assist the technical and programme team, in collaboration with operation and finance team, in:

• In collaboration with operation unit, assists in supporting technical and progarmme team through the provision of support and advice on operational (finance and admin) and programme matters;
• Facilitates contacts and promotes information sharing/exchange between IPs and Programme staff on the issues related to implementation of PD intervention and activities. This includes follow up on sharing, documentation and keeping of technical reports, best practices and lessons learnt to inform future programming.
• Contributes to the preparation, implementing  and monitoring of the PD projects/programmes and the country programme work at large;
• Reviews and process in collaboration with Finance Unit, advance requests by IPs and ensures all expenditure are in line with UNFPA polices and procedure and the agreed annual work plan (AWP).
• Reviews Implementing Partners’ (IPs) financial supporting documents and ensure all expenditures are fairly presented, and proceed with liquidation process.
• Follow up the payments process with the UNFPA Finance Unit to ensure that cheques are ready and received by IPs on timely manner.
• Ensures proper management of the programme and office  filing and archiving systems;
• Applying UNFPA rules, regulations and procedures;
• Identify sources, and gather and compile data and information for the preparation of documents, guidelines, and papers;
• Assembling briefing materials and prepare power-point and other presentations for the technical and programme team members;
• Organizing, compiling and processing information from donors, Regional Offices, and country offices, as inputs to various databases and documents;
• Providing effective support to management of the CO programme: creation of projects in Atlas (UNFPA automated system), preparation of budget revisions, determination of utilized funds, operational and financial closure of projects; and preparation and follow up on audit exercises of NEX (national execution) projects;
• Handling secretarial and administrative work, including but not limited to: creation and follow up of requisitions in Atlas; processing of minor procurement of goods and services; organize, follow up, and provide logistic support on events, workshops, etc.
• Organizes meetings/appointments for supervisor and arrange consultation schedules for officials visiting CO;
• Support other programme-related activities as required by the programme supervisor and the CO management;

Academic Requirements: Completed Secondary Level Education required. First level university degree in public administration, finance, economics other social sciences related disciplines is desirable.

Experience: Minimum six years’ of  relevant experience particularly in providing general support on information management, research, basic financial and program monitoring; and administration.  Knowledge of program and project management processes, especially experience in population and development-related projects management. Previous experience in the UN is an advantage;

Languages: Fluency in oral and written English and Arabic.

Computer skills: Mastery of computer software related to spreadsheet, data base, visual presentations and data processing. Hands on skills in ATLAS, Word, Excel, and Power-Point are assets.

Others:

• Strong interpersonal and organizational skills;
• Good writing and communication skills;
• Demonstrated ability to work in a team environment.

Required Competencies:

Values:

• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing cultural diversity
• Embracing change

Core Competencies:

• Achieving results
• Being accountable
• Developing and applying professional expertise/business acumen
• Thinking analytically and strategically
• Working in teams/managing ourselves and our relationships
• Communicating for impact

UNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity and a healthy balance of work and life.  We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. Notice: There is no application, processing or other fee at any stage of the application process.  UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status